Desktop Agent User Guide - AG Mednet Portal

1 Desktop Agent user Guide The Pilot House, Lewis Wharf Boston, MA 02110 Desktop Agent user 's Guide Document Revision 6, DCO# 1834 Page i Table of Contents Welcome to AG Mednet s Judi II Imaging .. 1 Getting Help .. 1 Special Notation in this Document .. 1 About the DA .. 2 DA Overview .. 2 The DA at a Glance .. 3 Getting Started .. 5 Software Requirements .. 5 Launching the DA from the Portal .. 6 Launching the DA from the Desktop Icon .. 7 Using the DA .. 8 Getting Started Tab .. 8 Locate Exam Tab .. 9 Exam List Tab .. 12 Exiting the DA .. 19 Appendix A: Virtual Histology Import Tool .. A-1 Appendix B: Advanced DA Commands .. B-1 Manual Delete .. B-1 Querying and Retrieving a DICOM Exam .. B-1 Direct Send from DICOM Modality or PACS.

2 B-3 Appendix C: The Portal .. C-1 Navigating the Portal .. C-1 Exiting the Portal .. C-3 Appendix D: Getting Help .. D-1 Dial-In Help .. D-1 Frequently Asked Questions (FAQ) .. D-1 Desktop Agent user 's Guide Document Revision 6, DCO# 1834 Page ii Copyright 2019 by AG Mednet , Inc. All Rights Reserved Desktop Agent user 's Guide Document Revision 6, DCO# 1834 Page 1 Welcome to AG Mednet s Judi II Imaging Welcome to AG Mednet , the world s largest diagnostic-imaging network. Our web-based network lets you transmit diagnostic-image exams electronically and securely to clinical trials. The Desktop Agent (DA) ensures that all clinical trial image data is properly de-identified to satisfy regulatory compliance. It applies advanced, automated quality-assurance processes to ensure the data is protocol -compliant and readily usable.

3 Finally, it delivers the data reliably and securely to one or more trial repositories. Getting Help If you have questions, refer to more detailed sections of the user Guide and the FAQs in Appendix D: Getting Help. To contact our support staff: Send email to See our Global Help Desk ( ) for a list of our international phone numbers. Special Notation in this Document This manual uses bold face for the names of buttons, menus, and other items that you can see on the DA screen. Watch for notes and warnings: Notes help you maximize DA performance and efficiency. Warnings help you avoid mistakes that interrupt the workflow, such as exiting the DA before an exam finishes uploading. Desktop Agent user 's Guide Document Revision 6, DCO# 1834 Page 2 About the DA DA Overview The AG Mednet Desktop Agent (DA) is a Desktop application that handles searching for and importing imaging exams from local sources such as DICOM1 peer devices (modalities), file systems, or It helps you comply with the protocols of clinical trials by de-identifying records and images.

4 Then it transmits the exams to the appropriate trial through the AG Mednet network. The DA can be configured to help you locate images in a large repository. See Querying and Retrieving a DICOM Exam and How to Perform a DICOM Query in Appendix B. Also, it is convenient to have imaging exams sent directly to the DA from the PACS or from a DICOM Modality (a DICOM image-acquisition device). See Adding the DA Information to a Sending PACS/DICOM Modality in Appendix B. 1 DICOM is the Digital Imaging and Communications in Medicine standard format for medical imaging. 2 PACS stands for Picture Archiving and Communications System. Desktop Agent user 's Guide Document Revision 6, DCO# 1834 Page 3 The DA at a Glance When you log in to the DA, the Getting Started tab offers you helpful information about AG Mednet : Note: The Getting Started screen contains information about new features in the current version of the DA, as well as contact information for AG Mednet Technical Support desks around the world.

5 Note: If you clear the Show tab at startup checkbox, the DA will reopen on the last tab you viewed before exiting. Desktop Agent user 's Guide Document Revision 6, DCO# 1834 Page 4 The Locate Exam tab lets you select exam files for importing. The imported exams appear in the Exam List tab. This is where you process an exam to comply with a trial s specific protocols. Desktop Agent user 's Guide Document Revision 6, DCO# 1834 Page 5 Getting Started These are the steps that first-time users need to perform. Software Requirements Setting up the DA is a simple process that does not require administrative rights or local IT support. There are three steps to setting up the DA. 1. Your computer must meet these minimum requirements: 2.

6 Software Supported Versions* Notes Operating Systems Versions subject to change. Windows 7 10 Windows 7 support subject to end any time after Jan-2017 with 6 months notice. macOS (High Sierra) (Mojave) Latest major version plus immediately previous major version. Java 7 Update 80 8 Latest major version plus immediately previous prior version. Browsers Chrome Latest major version only. Firefox Latest major version only. Internet Explorer Latest major version only. Safari Latest major version only. (macOS 10x only) *current as of 01-DEC-2018 2. The DA requires Internet access. 3. The AG Mednet Portal requires pop-up windows in your browser. Be sure to enable them. 4. Ensure that Java is installed on your computer.

7 Some browsers need a Java plugin to launch the AG Mednet DA; others do not. If you have any difficulty launching the DA, please contact for assistance. Desktop Agent user 's Guide Document Revision 6, DCO# 1834 Page 6 Launching the DA from the Portal To run the DA for the first time, log in to the AG Mednet Portal . If you have access to an active JUDI trial, the default login screen is the JUDI // Adjudication page. Click My Account at the top right to access the home page. The home page shows recent notifications (if any) to your account. To run the DA for the first time, click Submit Exams in the upper right of the Portal . This downloads and runs the DA. Depending on network bandwidth, the DA might need a minute or two to get started.

8 Depending on your Desktop security settings, the DA might not start automatically. You can run the downloaded .jnlp file manually, or call Technical Support for assistance. You may be asked to confirm that you want to run the DA. (Note the checkbox that lets you hide this message, so you won t see it every time you log in.) Desktop Agent user 's Guide Document Revision 6, DCO# 1834 Page 7 Click on Run. You already logged in to the Portal , but you ll have to log in again each time you open the DA. Use the same credentials as your Portal login. The DA welcomes you by showing its Getting Started screen. You are ready to begin working with the DA. Launching the DA from the Desktop Icon After the DA has been downloaded from the Portal and installed, it can be launched from a convenient Desktop icon.

9 There is no need to pass through the Portal every time you need to run the DA. Desktop Agent user 's Guide Document Revision 6, DCO# 1834 Page 8 Using the DA The AG Mednet Desktop Agent (DA) helps you locate and prepare an imaging exam for submission to a trial protocol . The DA uses a simple workflow: Import an imaging exam from a local image repository. Assign the exam to a trial. Complete the prescribed trial workflow, which may include de-identification, transmittal forms, and other trial-specific tasks. Fill out any remaining fields in the transmittal form, which tells the trial administrator who submitted this exam. Transmit the exam. The exam is routed directly to the destination. You receive an email confirmation and/or a notification on the Portal .

10 Depending on the trial configuration, tasks in a trial workflow may automatically start without the user needing to initiate them. Getting Started Tab The Getting Started tab, which is illustrated in the previous chapter, is the DA s initial landing page. The checkbox at the bottom of the page lets you open the DA on other tabs if you wish. There are helpful links here for the new user , leading to a Quick Reference Guide , Frequently Asked Questions, and to the user Guide that you are reading. There is also a list of international telephone numbers where help may be obtained at any time. Desktop Agent user 's Guide Document Revision 6, DCO# 1834 Page 9 Locate Exam Tab The DA can import exams from a CD/DVD, from your computer s file system, or from a network file system.