DISTRIBUTION STATEMENT A: APPROVED FOR PUBLIC …

1 DISTRIBUTION STATEMENT A: APPROVED FOR PUBLIC RELEASE, DISTRIBUTION IS UNLIMITEDDISTRIBUTION STATEMENT A: APPROVED FOR PUBLIC RELEASE, DISTRIBUTION IS UNLIMITEDNAVSEAINST 14 March 2013 Ships 3-M Manual NAVSEAINST NAVSEAINST Mar 14 2013 i MAINTENANCE AND MATERIAL MANAGEMENT (3-M) MANUAL TABLE OF CONTENTS SECTION ICHAPTER 1 - COMMAND ORGANIZATION1-1 COMMAND 3-M ORGANIZATION AND Commanding Officer .. Executive Officer .. 3M System Coordinator .. Department Head .. Department Leading Chief Petty Officer (DLCPO) .. Department 3-M Assistant .. Division Officer .. Division Leading Chief Petty Officer (LCPO)/Leading Petty Officer (LPO) .. Work Center Supervisor .. Maintenance Personnel ..1-12 CHAPTER 2 - THE PLANNED MAINTENANCE SYSTEM (PMS)2-1 PMS FUNCTIONAL PMS Master File .. Use of the PMS Master File.

2 Work Center PMS Manual .. Contents of the Work Center PMS Manual .. Maintenance Requirement Card (MRC) .. Location and Use of MRCs .. Shipboard Changes to MRCs ..2-21 NAVSEAINST Mar 14 2013 ii PMS Trend Data ..2-24 Preliminary PMS Documentation ..2-24 Advance Change Notices (ACNs) ..2-25 Control and Tracking of ACNs ..2-26 13-Week Accountability Report ..2-27 2-5 PLANNED MAINTENANCE SCHEDULE ADMINISTRATIVE Shift of Maintenance Responsibility ..2-27 2-6 PMS FEEDBACK REPORT (FBR)..2-31 Types of PMS Feedback Reports ..2-31 FBR Processing/Response ..2-32 2-7 PMS FORCE REVISION (FR)..2-35 2-8 PMS 2-9 EQUIPMENT NOT COVERED BY Classification of Equipment Not Covered by PMS ..2-42 Responsibilities for Providing Coverage ..2-43 2-10 INACTIVE EQUIPMENT MAINTENANCE (IEM).

3 2-43 IEM Definitions ..2-43 Implementation and Responsibility ..2-44 Definition of Inactive Status ..2-44 Inactive Equipment Maintenance (IEM) Documentation ..2-45 IEM Periodicity Codes ..2-45 Supply Materials Required Prior To Inactivation ..2-47 CHAPTER 3 - INITIAL PLANNED MAINTENANCE SYSTEM INSTALLATION AND UPDATE DURING OVERHAUL 3-1 PLANNED MAINTENANCE SYSTEM (PMS) INSTALLATION (SHIPBOARD)..3-1 Preparation of Materials ..3-1 PMS Installation ..3-2 Preliminary PMS Installation ..3-2 Final PMS Installation ..3-2 Installation Briefings ..3-3 Inventory of PMS Installation Package ..3-3 NAVSEAINST Mar 14 2013 iii Inventory of Preliminary PMS Package ..3-3 Inventory of Final PMS Package ..3-3 PMS Package Installation Completion Check List ..3-4 3-2 UPDATE OF SHIPBOARD PMS PACKAGE DURING OVERHAUL 3-3 SCHOOLS/TRAINING CHAPTER 4 - ORGANIZATIONAL LEVEL MAINTENANCE DATA SYSTEM INTERFACE 4-1 4-2 4-3 4-4 3-M ORGANIZATIONAL (O) LEVEL MAINTENANCE DATA Central Shore Databases.

4 4-3 Maintenance Data ..4-3 Configuration and Logistics Data ..4-3 Ship Configuration and Logistics Support Information System (SCLSIS) ..4-4 Shipboard Benefits of SCLSIS ..4-4 Ship Responsibility ..4-5 Certification of Shipyard Installed Alterations ..4-6 3-M Reporting Requirements ..4-6 Reporting Methods ..4-6 Work Candidate/Job Sequence Number (JSN) Log ..4-8 Deferred Maintenance Action ..4-8 Completed Maintenance Actions ..4-9 Reporting a Completed Maintenance Action that was Related to an Alteration, or Resulted in a Configuration Change ..4-10 Documenting a Periodic Maintenance Requirement (PMR) ..4-12 Configuration File Correction ..4-12 Documenting Changes, Additions, Or Deletions To Previously Reported Maintenance Actions ..4-13 4-5 SELECTED LEVEL REPORTING (SLR).

5 4-14 NAVSEAINST Mar 14 2013 iv Selected Equipment Indicator (SEI) ..4-14 Selected Level Reporting Categories ..4-14 Level 3/Level 4 Specialized Reporting Template ..4-16 SLR Nominations/Deletions/Changes ..4-17 SLR Data Analysis ..4-18 SLR Record Identification in CDMD-OA ..4-18 Three-year Limitation ..4-19 Semiannual Update ..4-19 4-6 SCREENING AND SUBMISSION Transaction and Error Report ..4-20 4-7 CURRENT SHIP'S MAINTENANCE PROJECT (CSMP)..4-20 CSMP Aboard Ship ..4-21 CSMP Use by Outside Activities ..4-21 Automated CSMP Reports ..4-22 CSMP Summary Reports ..4-22 CSMP Detailed Reports ..4-23 4-8 SHIPBOARD ASSESSMENT OF MDS CHAPTER 5 - SHIP INACTIVATIONS, REACTIVATION, STRIKE, OR TRANSFER TO FOREIGN NAVIES 5-1 5-2 SHIP INACTIVATION OR Planned Maintenance System (PMS).

6 5-1 Maintenance Data System (MDS) ..5-2 5-3 SHIP PMS ..5-3 MDS ..5-3 5-4 SHIP PMS ..5-3 5-5 TRANSFER TO A FOREIGN PMS ..5-4 MDS ..5-4 NAVSEAINST Mar 14 2013 v SECTION II CHAPTER 1 - INSURV INSPECTION PROCEDURES 1-1 1-2 INSURV 1-3 INSURV DOCUMENTATION 1-4 PROCEDURES BEFORE INSURV Ship Responsibilities ..1-4 Immediate Superior in Command (ISIC) ..1-4 Deficiencies to be Reported ..1-4 1-5 PROCEDURES DURING INSURV 1-6 INSURV NUMBERING INSURV Assigned Numbers (Blocks 19-24) ..1-5 Starred Cards (Block 19) ..1-5 INSURV Identification Number (BLOCK 20)..1-6 SUFFIX (BLOCK 21) No longer used ..1-9 MISSION DEGRADE (BLOCK 22) No longer used ..1-9 SAFETY (BLOCK 23) ..1-9 RELIABILITY/MAINTAINABILITY (BLOCK 24) ..1-10 1-7 PROCEDURES AFTER INSURV CHAPTER 2 - TYCOM/ISIC ASSIST VISITS AND 3-M 2-1 2-2 ASSIST 2-3 TYCOM/ISIC PMS Inspection.

7 2-2 PMS Inspection Objectives ..2-2 MDS Inspection ..2-3 MDS Inspection Objectives ..2-3 NAVSEAINST Mar 14 2013 vi CHAPTER 3 - SUBMARINE PERFORMANCE MONITORING TEAM (PMT) MAINTENANCE AND INSPECTION PROCEDURES 3-1 3-2 PMT 3-3 MAINTENANCE RESPONSIBILITY AND 3-4 PMT DOCUMENTATION AND PMT CBM Deficiency Reports ..3-2 End of Monitoring Period (EMP) Reporting ..3-2 3-5 DATA COLLECTED AND CHAPTER 4 COMMON ASSESSMENT PROCEDURE DEVELOPMENT FOR MATERIAL CONDITION ASSESSMENT, INSPECTION, CERTIFICATION, AND ASSIST VISITS OF AIRCRAFT CARRIERS, SUBMARINES AND SURFACE SHIPS 4-1 4-2 SCOPE AND 4-3 Use of Reliability Centered Maintenance (RCM) methodology..4-2 Common Assessment Procedure Format ..4-3 4-4 Commander, Naval Sea Systems Command (COMNAVSEA)..4-6 Program Executive Offices and Ship Program Managers (PEOs and SPMs).

8 4-7 CHAPTER 5 FLEET MAINTENANCE EFFECTIVENESS REVIEW (MER) PROCESS GUIDE 5-1 NAVSEAINST Mar 14 2013 vii 5-2 FLEETMER 5-3 ROLES AND Naval Sea Systems Command (NAVSEA) ..5-3 FLEETMER Project Coordinator ..5-4 FLEETMER System Analyst ..5-4 FLEETMER Facilitator ..5-5 Common Maintenance Planning Working Group ..5-5 Technical Warrant Holder ..5-5 Commodity Specialist (NAVSEALOGCEN Dets) ..5-5 Class Maintenance Plan Engineer/System Specialists ..5-5 Hull Planning Yard Representatives ..5-6 INSURV Subject Matter Expert ..5-6 FLEET/TYCOM ..5-6 Port Engineers ..5-6 5-4 Identifying Systems For Analysis ..5-6 Scheduling ..5-7 Preparations ..5-8 5-5 FLEETMER PERFORMANCE (ANALYSIS EVENT)..5-13 RCM Level One (Backfit) Certification Training ..5-14 Analysis ..5-15 Feedback.

9 5-17 5-6 Metrics ..5-18 Results ..5-19 Implementation of Changes ..5-19 Lessons Learned ..5-20 SECTION III CHAPTER 1 - REPORTS AND SERVICES AVAILABLE FROM THE NAVAL SEA LOGISTICS CENTER (NAVSEALOGCEN) 1-1 3-M SYSTEM 1-2 DATA NAVSEAINST Mar 14 2013 viii 1-3 USES OF THE 1-4 DATA ELEMENTS AVAILABLE IN THE 3-M 1-5 SHIPS' 3-M ON-LINE 1-6 THE OPEN ARCHITECTURAL RETRIEVAL SYSTEM (OARS)..1-3 1-7 ON-LINE SYSTEMS TRAINING 1-8 REPORT 1-9 OTHER 1-10 REQUESTING 3-M SYSTEM SECTION IV CHAPTER 1 - 3-M SYSTEMS TRAINING 1-1 1-2 3-M SYSTEM AND 3-M SYSTEM SUPPORT ASHORE 1-3 OTHER 3-M SYSTEM 1-4 SHIPBOARD 3-M System Team Assist Visits ..1-4 Training Sources/Aides Available ..1-4 SECTION V CHAPTER 1 - CLASS MAINTENANCE PLAN REQUIREMENTS AND EXECUTION FOR AIRCRAFT CARRIERS, SUBMARINES AND SURFACE SHIPS 1-1 NAVSEAINST Mar 14 2013 ix 1-2 SCOPE AND 1-3 CLASS MAINTENANCE CMP Content.

10 1-2 Plan Overview Section ..1-2 Maintenance Requirements Section ..1-3 Notional Class Maintenance Schedule ..1-4 1-4 Commander, Naval Sea Systems Command (COMNAVSEA) ..1-4 PEO Carriers, Team Ships (PEO Ships, SEA 21), Team Submarines (PEO Subs, SEA 07)and Ship Program Managers (SPM) ..1-6 APPENDICES APPENDIX A - DATA ELEMENT DESCRIPTIONS AND VALIDATION SPECIFICATIONS A-1 A-2 A-3 DATA ELEMENT Data Elements ..A-16 APPENDIX B - SHIP'S 3-M FORM PREPARATION INSTRUCTIONS B-1 CONFIGURATION CHANGE FORM (OPNAV 4790 /CK)..B-1 Section I Job Identification ..B-1 Section II Job Description/Remarks ..B-1 Section III Component Configuration Change Identification ..B-1 Section IV Special Purpose..B-2 B-2 PROCEDURES FOR REPORTING CONFIGURATION CHANGE (OPNAV 4790 /CK FORM)..B-2 Section I Job Identification.