District Education Center (DEC) Emergency Response Plan ...

1 1 tracy unified school District District Education Center (DEC) Emergency Response Plan March 12, 2012 2 tracy unified school District District Education Center (DEC) Emergency Response Plan Introduction The tracy unified school District DEC Emergency Response Plan has been developed to be compliant with the modular organization of Incident Command Systems found at all levels of government. This system acknowledges that every Emergency or safety issue will be different, but that some actions may be common to all incidents. This plan includes an Organizational Chart which shows positions in the District who will most likely to be assigned to specific Response functions, a description of a standard set of Response steps for every incident, a series of job descriptions associated with each cell of the depth chart, and a communications Emergency Response List, which includes Nextel phone numbers supporting the organizational chart. California Government Code Section 3100 requires that all public employees have a responsibility to act as disaster services workers.

2 It is hereby declared that the protection of the health and safety and preservation of the lives and property of the people of the state from the effects of natural, manmade, or war-caused emergencies which result in conditions of disaster or in extreme peril to life, property, and resources is of paramount state importance requiring the responsible efforts of public and private agencies and individual citizens. In furtherance of the exercise of the police power of the state in protection of its citizens and resources, all public employees are hereby declared to be disaster service workers subject to such disaster service activities as may be assigned to them by their superiors or by law. Therefore, in the event of an Emergency , all District employees will be required to work as disaster/ Emergency service workers. Upon the declaration of an Emergency during working hours, most employees will be assigned to their usual work location and will take directions from their normal supervisor.

3 The exceptions will be those individuals who have been identified and trained to perform special duties in the following organizational chart. The organizational chart reflects a series of cells representing Emergency Response assignments. Each cell is labeled with a letter, which corresponds to a section of the Emergency Response List. The two documents may be used in tandem to organize a Response to an event. All employees will be expected to remain at work until released and should be familiar with the expectations of disaster/ Emergency service workers as outlined in the Common Responsibilities (pg 11). If an Emergency occurs during non-working hours, or continues after employees have been instructed to go home during working hours, employees are not relieved of their 3 obligations as legally designated disaster/ Emergency services workers. At the direction of the Emergency Operating Center (EOC) Director, and, in some cases, Emergency services officials, employees may be required to perform disaster-related tasks at any number of District sites or at other sites within the community.

4 In the event of an Emergency , whether it occurs during working or non-working hours, the Management Team (all managers, supervisors, and confidential staff) may expect to be assigned special disaster-related duties at the direction of the Emergency Operating Center Director. If an Emergency occurs during non-working hours, identified management team members should immediately see to the security of their families and homes, and then attempt to establish contact with the District via their supervisor, or by contacting the Superintendent s office. They should plan on performing special duties, as required, such as reporting to a nearby site to offer assistance or to inspect the premises for possible damage. 4 This page is intentionally left blank. 5 Table of Contents Introduction .. 2 Table of Contents .. 5 Organizational Charts .. 7 Annual Site Administrator 10 DEC Emergency Response Job Descriptions .. 11 Common Responsibilities .. 12 Communicating With the Media.

5 12 A. Emergency Operations Center Director .. 14 B. Operations Center Recorder .. 17 C. Public Information Officer .. 18 D. Liaison Officer .. 19 E. Safety Officer .. 21 F. Operations Section Chief .. 22 G. Logistics Business Services Section Chief .. 23 H. Logistics Education Services Section Chief .. 24 I. Planning/Intelligence Section Chief .. 25 J. Financial Administration .. 26 Emergency Response List .. 27 Standard Protocol for Specific Types of Events .. 34 What to Do In the First Thirty Minutes of an Incident .. 34 Crisis Assessment and Information 35 What to Do When Time Permits .. 37 General Threat Assessment Threats of Violence .. 38 General Threat Assessment Earthquake/Natural Disaster .. 43 Communication .. 46 Fire or Hazardous Chemical Spill .. 48 Shelter In Place/Lockdown .. 52 Shelter In Place .. 52 Lockdown .. 55 Intruder on 58 Bomb Threat .. 60 Bomb Threat Assessment Checklist .. 65 6 Emergency Student Release .. 66 Student Evacuation.

6 68 Utility Interruption/Power Failure/Rolling Blackout .. 71 Large Scale Incident/Civil Disturbance: See Intruder On Campus .. 72 Student/Public Behavior 73 73 Missing Child .. 76 5150 (Involuntary Psychiatric Hold) .. 78 Abusive 80 Hate Crime & Hate Bias .. 82 Expelled or Suspended Students Within Visual Site of Campus .. 84 Red Cross .. 85 Crisis Assessment and Information Checklists .. 87 Threat Assessment Screening and Reporting Form .. 88 Bomb Threat Assessment Form .. 93 Drill Materials Cross Reference Table .. 94 7 Organizational Charts 8 tracy unified school DistrictDEC Emergency ResponseOrganizational ChartOctober 14, 2011A. Emergency Operations Center Director 1. Superintendent 2. Assistant Superintendent for Ed Services 3. Director of IMCB. Operations Center Recorder 1. Administrative Asst to Superintendent 2. Secretary to Asst Sup Ed Svcs 3. Secretary to Asst Sup Bus Svcs 4. Front Receptionist (various)D. Liaison Officer 1.

7 Asst Sup Business Svcs 2. Dir of Student Services 3. Truancy Officer 4. Dir Continuous ImprovementC. Public Information Officer 1. Communication Specialist 2. Admin Assistant to Supt 3. Director of Human ResourcesF. Operations 1. Director of Bldg Maint. 2. Maintenance Planning Intelligence 1. Dir Alt Ed 2. Dir Finance 3. Dir FacilitiesOperations GroupTBD from Maintenance, Grounds, DEC StaffBa: CommunicationsDir. ISETG. Logistics Business 1. Dir. Materials Mgmt. 2. Dir. TransportationHb: Medical UnitNurseGa: Ground Support UnitDir. TransportationHa: Mental Health UnitDir. Special : Supply UnitDir. Mtls. : Food UnitDir. Food SvcsGg: Facility UnitDir FacilitiesGd: Red Cross CoordinatorDir. FinanceGf: Personnel MgmtHR StaffGe: Staging AreaIrrigation Administration 1. Dir. Financial SvcsH. Logistics Ed Svcs 1. Dir. Special Ed. 2. Program SpecialistJa: TimekeepingBudget AnalystJb: PurchasingDir. Mtls.

8 District Safety Officer 1. Truancy Officer 2. Dir. Materials Management 3. Dir. Facilities Ia: Situation AnalysisDir Alt EdIb: DocumentationSecretary Student Services9 Incident CommanderPrincipal Site Information Officer Site Safety Officer OperationsSite SecretaryFirst Aid Team Search & Rescue Team Site Security Teams Damage Assessment Teams Evacuation Team Student Release Team Planning/IntelligenceInstructional StaffInstructional Staff Custodial Staff Finance/AdministrationOffice StaffLogistics tracy unified school DistrictSite Emergency ResponseOrganizational ChartJanuary 16, 200810 Annual Site Administrator Responsibilities CHECKLIST: WHAT TO DO EACH YEAR Each July or August, develop a list of those people who may be named acting Principal for your campus in the event of the Principal s absence, and post it in the administrative office. Give each staff member a copy to post with their classroom checklists. Update the Site Emergency Response Organization Chart on the previous page.

9 Submit a copy to the Superintendent s office. Also each August, with your acting principal designees and custodians, review all utility turn-off points, and check the ability of each person to operate these in a safe manner. Include gas, oil, water, electricity, and boilers. Attach a map of these important devices at the end of this document. Develop a telephone tree for your campus staff. Give each person on the list 5 to 8 people to call in case of an Emergency . Develop a telephone tree to be used during a crisis. Include other agencies that may be impacted by a crisis at your site, San Joaquin County Office of Ed, CDI or other daycare providers, Delta College, etc. Have first aid equipment and instructions in designated areas. Sites or individual teachers may wish to organize an Emergency Response bucket for easy access during an Emergency . Such an Emergency Response bucket might include a flashlight, spare batteries, blood borne pathogens materials, a daily attendance roster, a first aid kit, etc.

10 Every year, review the teacher crisis checklist with staff and be certain teachers have this checklist available at their desks. Also, every year, review the custodian crisis checklist with staff and check to see that it is posted in the custodial area. In a time of crisis, the principal must be easily identified. Make sure you have an orange vest available for wearing in crisis situations. Schedule fire drill and shelter in place drill during first month of school . Explain lock-down procedures to staff. Schedule lock-down drill during first half of the year. 11 DEC Emergency Response Job Descriptions The modular organization of the TUSD Emergency Response plan allows responders to scale the Response and apply only those participants required to meet the demands of the specific incident. In other words, there are no hard and fast rules for when or how the Emergency Operations Center Director will utilize Emergency Response personnel. Many incidents will never require the activation of Planning, Logistics, or Finance/Administration Sections, while others will require some or all of them to be established.