DYMO Label User Guide

1 User GuideDYMO LabelTM Copyright 2012-2015 Sanford, , ,DYMOL abel, 'sNewinDYMOL abel1 What' ' ' ' ' (Windowsonly)1 What' ' ' ' ' ' ' ' ' ' ' ' ' (Windows) (Mac)5 LabelFiles5 AddressBook5 LabelandTapeEditors6 ChoosingaLabel6 DesignToolbar6 ChoosingaPrinter6 LabelWriterTwinTurboUsers7 HelpingtoImproveDYMOP roducts(WindowsOnly) (Windows)18 ZoomingtheWorkspace(Mac)19 GettingStarted21 AddingMyReturnAddress21 AddingMyLogo21 FindingYourLabelType22 ChoosingaLayout23 PrintingYourFirstLabel23 PrintingfromtheDesktop(Windows)23 UsingtheQuickPrintWidget(Mac) (Windows)28 PrintQuicklyfromAnywhere(Mac)28 PrintaLargeMailingListContinuously28 CreateaMulti-LineCDLabel29 CreateaTwo-SidedLabel29 AddYourOwnLogo30 FrequentlyAskedQuestions31 MovingYourFilestoAnotherComputer31 SharingLabelFiles31 RemovingtheSampleAddressBook32 FindingYourVersion7 Labels(WindowsOnly)32 ViewingtheStatusofYourLabelMaker32 PrintingLabels35 PrintingaSingleLabel35ivPrintingfromtheA ddressBook35 PrintingfromtheDesktop(Windows)36 UsingtheQuickPrintWidget(Mac)

2 36 PrintingDirectlyfromOtherPrograms36 PrintingDirectlyfromMicrosoftWord37 PrintingMultipleLabels37 PrintingMultipleCopies38 PrintingMultipleAddresses38 PrintingMultipleLabelsQuicklywithSmartPa ste38 ImportingandPrintingData39 AboutSmartPaste39 PrintingMultipleLabelsQuicklywithSmartPa ste40 PrintingfromaSpreadsheetUsingSmartPaste4 0 PrintingfromaTextFileUsingSmartPaste41 PrintingfromaWordProcessorUsingSmartPast e42 ChoosingaPrinter43 PrintingtoaLabelWriterTwinTurboPrinter44 UsingBothLabelRolls44 AdjustingthePrintQuality45 ChangingtheTapeLabelAlignment45 PrintingCutMarksBetweenLabels46 SettingtheDefaultCopiestoPrint46 DesigningaLayout47 CreatingaNewLayout47 ModifyingaSampleLayout48 SavingaLayout48 AddingDesignObjects48 AddinganAddressObject49 AddingaTextObject51 AddingaCircularTextObject54 AddinganImageObject57 AddingaShapeObject58 AddingaBarcodeObject59 AddingaCounterObject61 AddingaDateandTimeObject62 UsingClipArt64 AddingClipArttoYourLabel64 AddinganImagetotheClipArtLibrary64vDelet inganImagefromtheClipArtLibrary64 AddingaScreenGrabtoYourLabel65 ChangingtheFont65 InsertingaSymbol65 AligningText65 CreatingVerticalText66 AligningObjects66 RotatingObjects66 ResizingObjects67 AddingaBordertoanImage67 AddingaBordertoaTapeLabel67 AddingShadingtoObjects68 CreatingaVariableTextObject68 UsingtheAddressBook71 CreatingaNewAddressBook71 AddinganAddress72 AddinganAddressfromaLabel72 EditinganAddress72 DeletinganAddress73 UsingOutlookContacts73 UsingtheMacAddressBook73 SwitchingAddressBooks74 SearchingtheAddressBook74 FilteringtheAddressBook75 ExportinganAddressBook75 ImportingDatatoanAddressBook76 EditingAddressBookKeywords(WindowsOnly)7 7 PrintingLabelsfromOtherPrograms79 UsingtheWordAdd-In(Windows)79 UsingtheWordAdd-In(Mac)80 UsingtheOutlookAdd-In(WindowsOnly)80 UsingtheMacAddressBookAdd-In(MacOnly)81 UsingtheExcelAdd-In(Windows)81 UsingtheExcelAdd-In(Mac)82 UsingtheACT!

3 Add-In(WindowsOnly)83 PrintingDirectlyfromOtherApplications84 CustomizingDYMOL abel85viAddingMyReturnAddress85 AddingMyLogo85 ChangingtheLanguage(WindowsOnly) 'snewandwhat'schangedinDYMOL abel 'sNewinDYMOL abelTourDYMOL abelSoftwareWhatVersion7 UsersNeedtoKnowWhat' , ' ,includingAddressFixerWhat' ' ' ' (Windowsonly)nFixedissueswithdelayinload ing,saving,andprintinglabels1 Chapter1 IntroductionWhat' !What' ' ' ' ' ' ' !.nSupportforOSXM avericksWhat' ,thetapewidthsizeintheprinterisreporteda tthetopoftheLabelstab:LabelManagerWirele ssPnP,LabelManager280,andLabelManager420 P2 SupportedLabelPrintersWhat' ' ' !. ' ,fromthedesktop, Add-InsforMicrosoftOfficeapplications,AC T!, , (Windows) ,theDYMOL abelFirstRunwizardguidesyouthroughthefol lowingprocedures:nImportingyoursettingsf romanearlierversionofthesoftwareManyofyo urprevioussettingscanbeimported;includin gyourdefaultfont,defaultreturnaddress, , , (Mac) :yourdefaultfont,defaultlabelfilefolder, defaultreturnaddress, :Windows.

4 \Libraries\Documents\DYMOL abel\LabelsMac:Documents/ , :5 Chapter2 WhatVersion7 UsersNeedtoKnowWindows:..\Libraries\Docu ments\DYMOL abel\AddressBooksMac:Documents/ , , (WindowsOnly) , , ,how-tos,FAQs, , , (forexample,aLabelManager420 PorLabelManagerPnP), onetypeoflabelprinterinstalledorifyouhav eaLabelWriterDuoprinterinstalled, ,suchasAddress,Shipping, , , , , (1/4inch)9mm(3/8inch)12mm(1/2inch)19mm(3 /4inch)24mm(1inch) ,thelogoisanImageobject,thereturnaddress isafixedTextobject,ahorizontallineisasha peobject, 14 InsertTabYoucanaddthefollowingtypesofdes ignobjectstoyourlabelfromtheInserttab:La belObjectsnAddressnTextnCounternDateandT imenBarcodenShape,suchaslines,rectangles ,circles, , ,delete, , ,ifyoualreadyhaveallyourcontactssavedinO utlookortheMacAddressBook, ,youcandothefollowing:nQuicklyaddanaddre sstoalabelnSelectmultipleaddressestoprin tnAdd,delete,andeditaddressesinaDYMO addressbooknSwitchtoadifferentAddressBoo knViewandprintyourOutlookorMacAddressBoo kcontactsnSearchforoneormoreaddressesnFi ltertheAddressBooktoviewonlytheaddresses youwanttoseeToselectorclearthecheckboxes foralladdresses, (whatyouseeiswhatyouget) , :nAtoolbarforquicklyformattingyourlabelt extnQuickaccesstolabellayouts16 PrintAreanApreviewofyourlabelThefeatures availableintheEditarevary, , , , , , (Windows) , ,pointtoZoomLabel, (Mac)FromtheViewmenu,pointtoZoomWindow, (Mac) ,pointtoZoomLabel, ,selectandinsertyourdefaultlogoandreturn address, (Windows)nUsingtheQuickPrintWidget(Mac)A ddingMyReturnAddressWhenyoustoreadefault returnaddress, :lForWindows.

5 LForWindows, , , , , , (forexample,aLabelManager420 PorLabelManagerPnPlabelmaker), , , , ,enteringyourdata, , , , (Windows)UsingQuickPrint, ,fromtheStartmenu,pointtoAllPrograms,DYM OL abel, ,paste, , (TwinTurbo Only) (Mac)UsingtheQuickPrintwidget, , ,clickinthebottom- , ,eachcellistreatedasaseparateaddress(ort extblock) , :lTo printalabelforallthedatainthetable, , ;however, , , (TwinTurbo Only) , (CSV) , (Windows) ,paste, , (Mac) , ,youcanclickinthebottom- , ,andwhentheprinterrunsoutoflabelsonthele ftroll, , , , , ,Text,Counter, , ,selecttheMirrorcheckbox, , ,scale,andborderoptionsfortheimage, ,visittheSupportsectionoftheDYMOW ebsitetoviewmoreFrequentlyAskedQuestions (FAQs).nMovingYourFilestoAnotherComputer nSharingLabelFilesnRemovingtheSampleAddr essBooknFindingYourVersion7 LabelsnViewingtheStatusofYourLabelMakerM ovingYourFilestoAnotherComputerYourDYMO labelfilesandAddressBooksarelocatedinthe DYMO ,makesureyoucopythefilestothefoldersshow nbelow:LabelfilesWindows.

6 \Libraries\Documents\DYMOL abel\LabelsMac:Documents/ :..\Libraries\Documents\DYMOL abel\Labels\LayoutsMac:Documents/ :..\Libraries\Documents\DYMOL abel\AddressBooksMac:Documents/ ,layoutfiles, , (Optional) , , ,butunlessyouselecttheSampleAddressBooka sthecurrentAddressBook, , ,thisfolderiscreatedinthefollowinglocati on:Windows: ..\Libraries\Documents\DYMOL abel\AddressBooksMac:Documents/ , , (WindowsOnly) ,alloftheLabelWriterlabelfilesinyourdefa ultlabelfilefolderareautomaticallyconver tedtothenewlabelformatandcopiedintothefo llowingdefaultfolder:..\Libraries\Docume nts\DYMOL abel\ , , :nPrintasinglelabelnPrintalabelfromtheDe sktop(Windows)nPrintalabelusingtheQuickP rintWidget(Mac)nPrintlabelsfromtheAddres sBooknPrintlabelsfromanotherapplicationn PrintmultiplelabelsatonceIftheselectedla beltypedoesnotmatchthelastlabeltypeprint edtotheselectedprinter, , (Windows)nPrintalabelusingtheQuickPrintW idget(Mac) , (suchasshippinglabelsandtwo-upaddresslab els),youhavemoreflexibilityaboutwhichobj ects(Address,variableText,andBarcodeobje cts) , (Windows)UsingQuickPrint, ,fromtheStartmenu,pointtoAllPrograms,DYM OL abel, ,paste, , (TwinTurbo Only) (Mac)UsingtheQuickPrintwidget, , ,clickinthebottom- ,wehaveincludedsoftwareadd-insforsomepop ularWindowsandMacintoshprograms, , , , , ,choosetheDYMO printeryouwanttoprinttofromtheNamelist, ,andthenclicknexttoPageSetup.

7 , , ,Bottom,Left,andRight boxes, , , , (suchasshippinglabelsandtwo-upaddresslab els),youhavemoreflexibilityaboutwhichobj ects(Address,variableText,andBarcodeobje cts) , ,ifyouselectfiveentriesfromtheAddressBoo kandselecttoprinttwocopies, , (CSV) , ,youcanquicklyprintlabelsfromanumberofst andarddatabaseformatsincludingMicrosoftA ccess(Windows),MicrosoftExcel,textfiles, andUniversalDataLinks(UDL)(Windows).Data baseinformationcanbeinsertedintoavariabl eText,Address, ,Text,orBarcodeobjectonyourlabel, ,Address, , ,youcanprintmultiplelabelsfromalistcreat edinawordprocessor,spreadsheet, , , (CSV) , , , , ,suchaswithatexteditingprogram,exporting fromadatabaseapplication, ,youtypicallycreateadelimitedfile(CSV) , , (delimitedusingcommas):DYMO,44 CommerceRoad, Stamford,CT06902 NewellRubbermaid,10 BGlenlakeParkway, Atlanta,GA30328 willprintastwothree- ,thefollowingthreelinesoftextwillprintas threetwo- ,thelistdelimitercharacterisbasedontheWi ndowslistseparator(or41 PrintingLabelsregionalsetting) , , ,youwilltypicallyhavemultiplelinesoftext , , , , , , , , , , , , :TwinTurbowithLeftRollselectedWhenprinti ngtoaLabelWriterTwinTurboprinter, , ,andwhentheprinterrunsoutoflabelsonthele ftroll, , , :lForWindows, , , , , , :lForWindows, , ,selectoneofthefollowingsettings:lLeft-t oeavelessspaceatthebeginningofthelabel.

8 , , :lForWindows, , ,selectoneofthefollowing:lCuteachlabelas printed-topauseorcuteachlabelbeforethene xtlabelprints. :lForWindows, , , ,theLargeShippinglabelhasasamplelayoutth atincludesthefollowingobjects:nanAddress objecttoholdtherecipient saddressnaTextobjecttoholdyourreturnaddr essnanImageobjecttoholdyourcompanylogoor anotherimagenahorizontallineobjectusedto separatethelogoandreturnaddressfromthere cipient , , ,youcanmodifytheobjectsthatalreadyappear onthelayout,addadditionalobjectsthatyouw antonyourlabel, , , , ,thelogoisanImageobject,thereturnaddress isaTextobject,therecipient'saddressisanA ddressobject, , ,butisdesignedtoprintinformationthatchan gesfromlabeltolabel, , , theobject, , , ,forexample,changethefont,fontsize, theobject, , , , , , , , , , , (Windows)-Changethefonttype,size, (Mac)-Changethefonttype,size,style, (Windows) ,youcanchoosetoaddyourdefaultlogo,insert animagefromtheclipboardorafileonyourcomp uter,orcaptureandinsertastillimagefromav ideocameraorvideo-captureboardthatsuppor tsVideoforWindows(suchasQuickCam).

9 Youcanusethefollowingtypesofimagefiles:B MPGIFPNGJPGTIFF orbestresults,whenyouimportanimage, ,ifyouwanttoprintyourcompanylogoonashipp inglabel, , , , (WindowsOnly) (WindowsOnly) ,circles, , :rectangle,ellipse,horizontalline, , (alsocalled"Code3of9"),Code128,Interleav ed2of5,UPC,EAN,UCC/EAN128,ITF-14,Codabar ,QR, , ,Text, ,ifyoulinkaTextobjectthatcontainsapartnu mbertoabarcodedesignedtoencodethepartnum ber, , , , , , , ; textmessage-Validphonenumber; , , ,theincrementtobeusedforcounting(1,2,10, andsoon),theminimumwidthofthenumbers, , , , , ,ifyouwanttocreatelabelsforasetof10 CDs,numberedsequentially,youcanenter"Dis c"intheBeforeboxand"of10" ,thefirstlabelwillread"Disc1of10,"thesec ondlabelwillread"Disc2of10," , ,whenyouprintalabelnumbered10,thenumberw illprintas"00010"(5characterswidewithlea dingzeros).IfyoudonotselectPrintLeadingZ eros,thelabelwillprintas"10" (Windows)-Changethefonttype,size, (Mac)-Changethefonttype,size,style, (Windows) , , , , , , (Windows)-Changethefonttype,size, (Mac)-Changethefonttype,size,style, (Windows) , , , , :BMP,JPG,GIF,TIF, , , , , ,size, , , ,size, (Windowsonly) ,Address,Counter, , , ,Counter, ,eachcharacterofthefirstlineintheobjectp rintsonaseparateline, , ,vertically, ,ifyouhaveaTextobject,anAddressobject,an dalineobjectandyouwanttheAddressandlineo bjectstohavetheirleftsidesstartatthesame pointastheTextobject,selecttheTextobject first, , ,pointtoRotateObject, ,ifyouhaveaTextobject,alineobject,andanI mageobjectandyouwanttoresizetheTextandli neobjectstobethesamesizeastheImageobject ,selecttheImageobjectfirst, , , ,thebordersurroundstheactualimage, , , , ,Text,Counter,DateandTime, :lForWindows, ,dooneofthefollowing.

10 LForanAddressorTextobject, ,DateandTime,orCircularTextobject,clickC hangenexttoFont, , , , ,youcanmakeaTextorCircularTextobjectdisp layvariableinformationinthesamemannerasa nAddressobject(thatis,turnaplainTextobje ctintoa"variableTextobject").Asanexample , "Hello,mynameis"andcreateavariableTextob jecttoholdtheperson' ,forexample, , , , ( ). , , , ,delimited, ,youcansetupaddresskeywordstomakesurecer taintextisfiledappropriately, , , , , ,unliketheDYMOA ddressBook, ,underOutlookContacts, :lTosavetheaddressestoanexistingAddressB ook,navigatetoandselecttheDYMOA ddressBooktosavetheaddressesto, ,enteranameforthenewAddressBookintheFile namebox, , ,unliketheDYMOA ddressBook, ,underMacAddressBookContacts, :lTosavetheaddressestoanexistingAddressB ook,navigatetoandselecttheDYMOA ddressBooktosavetheaddressesto, ,enteranameforthenewAddressBookintheFile namebox, , , ,chooseBrowse,navigatetoandselecttheAddr essBookthatyouwanttoopen, ,ifyouwanttosearchforaddressesthatcontai nwordsbeginningwiththeletters"mo"or"de", youcanenter"mode" ,ifyouenter"mode"intotheSearchboxandchoo seFilterusingANYwords,youwillseeresultss uchasthefollowing:RalphCheathamDewey,Che atham,andHowe, , , ,IL60602-4812 Theseresultscontainwordsthatbeginwiththe letters"mo"or"de".