Employee Handbook - Future Focus Infotech

1 Doc No.: GDL/OB-001 Version No. Release Date: 11-01-2021 Page 1 Employee HAND BOOK Future Focus Infotech Pvt. Ltd., (For Consulting Focusite) Doc No.: GDL/OB-001 Version No. Release Date: 11-01-2021 Page 2 Doc No.: GDL/OB-001 Version No. Release Date: 11-01-2021 Page 3 Contents Introduction _____ 4 WELCOME NOTE_____ 4 PURPOSE OF Handbook _____ 4 OUR VALUES _____ 5 OUR QUALITY POLICY _____ 5 The organization _____ 5 HISTORY _____ 5 TODAY _____ 6 MANAGEMENT _____ 6 Employee Management _____ 6 JOINING FORMALITIES _____ 6 EXIT / SEPARATION _____ 7 WORKING SCHEDULE & COMPENSATION _____ 8 LEAVE POLICY _____ 9 SALARY PAYMENT AND BANK CREDITS _____ 14 PERFORMANCE APPRAISAL _____ 15 Employee Benefits _____ 15 MEDICAL INSURANCE _____ 15 ACCIDENTAL BENEFIT _____ 16 LIFE INSURANCE _____ 16 SALARY ADVANCEMENT _____ 16 BENCH PAY _____ 16 REFERRAL SCHEME _____ 17 Employee PROVIDENT FUND _____ 17 Employee STATE INSURANCE _____ 17 PROFESSIONAL TAX _____ 17 INCOME TAX _____ 17 FFI Corporate Policies _____ 18 NON-DISCRIMINATION _____ 18 CODE OF CONDUCT _____ 19 GRIEVANCE HANDLING _____ 21

2 ANTI-HARASSMENT POLICY _____ 21 HEALTH & SAFETY_____ 21 INTERNET USAGE POLICY _____ 22 OUR EXPECTATIONS FROM YOU _____ 23 HR SUPPORT _____ 24 Doc No.: GDL/OB-001 Version No. Release Date: 11-01-2021 Page 4 Introduction WELCOME NOTE Dear Employee , We are more than glad to welcome you to Future Focus Infotech Pvt. Ltd., (FFI) as part of our progressive team. We are identified in the market as a leading ISO certified IT consulting company by major IT clients and IT professionals. We commit ourselves in fulfilling the set expectations and we believe you can contribute to the achievement of our goals and share our commitment to our mission statement. FFI is committed to distinctive quality and unparalleled service and support to all our employees at various stages of their career with us.

3 As part of the team, you will discover that the pursuit of excellence is truly a rewarding aspect of your career with Future Focus Infotech . This Employee Handbook contains the key policies, goals, benefits, and expectations of FFI and other information you will need as part of our team. The success of FFI is determined by our success in operating as a unified team. We encourage you to earn the trust and respect of our customers where you are deployed and to whom we both serve. It is the desire of FFI to have every Employee succeed in their job, and assist in achieving personal and organizational goals. This Handbook shall be used a ready reference as you pursue your career with FFI. Welcome aboard. We look forward to your contribution. PURPOSE OF Handbook This Handbook is developed to communicate the Employee benefits available to eligible employees and to provide guidance about company rules and operating procedures.

4 It also highlights the general policies related to employer/ Employee relationship. Disclaimer The company reserves the right to interpret, modify, revise or supplement any policies or portion of the Handbook from time to time as it deems fit. Such revisions maybe made at the company s sole discretion and with or without prior notice. Confidentiality The information contained here is a property of FFI and its content should not be circulated to any person outside the company. Any duplication of the material contained herein would be construed as an infringement. Doc No.: GDL/OB-001 Version No. Release Date: 11-01-2021 Page 5 OUR VALUES We treat each Employee fairly with mutual respect and give him/her an opportunity along with necessary input to excel in the given assignment and encourage continually, thus improving our service goals by committed delivery.

5 With our distributed presence in India Chennai, Bangalore, Hyderabad, Pune, Delhi, Mumbai, Kolkata, Kochi, BBSR and in our office abroad, USA, MEA we function as the extended HR arm of our clients. To mention a few clients of ours IBM, Infosys, TCS, Capgemini, Wipro amongst many others. OUR QUALITY POLICY Mission To satisfy and exceed our customers' needs and expectations through our 'best-in-class IT services and solutions. Aim To achieve organizational synergy through efficient and effective utilization of our physical and intellectual resources, and to strive for continual improvement by achieving our targets for quality objectives pertaining to all business & support functions. Accolades Certificate of Excellence 2013 By Business Gaurav SME awards 2011 by D&B and Axis bank D&B India s Top IT companies listing 2008, 2009 Awarded by US based Zinnov Research and Consulting in 2007 - Best Strategic IT Talent Consulting Company Process Excellence Award Executive Recruiters Association (ERA) member - playing significant roles over the years Indian Staffing Federation (ISF) member The organization HISTORY Founded in 1997, FFI started as a Business Associate of Tata Consultancy Services (TCS) and assisted TCS, in the execution of Y2K projects, through its technical consultants.

6 Thereafter, several new and valuable relationships were forged with organizations like IBM, Infosys, Satyam, Wipro, Microland, and EDS, among others. In June 1999, FFI opened its first offshore development centre focused entirely on offering web-based business application solutions to corporate customers. Doc No.: GDL/OB-001 Version No. Release Date: 11-01-2021 Page 6 In 1999-2001, we continued our advent into the IT domain through Software Development services, initially in the web applications arena and later, in the Client Server and related technologies. This was the period, which gave inception to our wholly owned subsidiary, Focus America Inc., based out of Illinois. TODAY Currently we employ around 2800+ IT consultants deployed at various client locations. We have a distributed presence of offices in Chennai, Bangalore, Hyderabad, Mumbai, Pune, Delhi, Kolkata, and Kochi augmenting IT professionals for all the major IT corporations across India.

7 We have overseas presence in the Middle East in addition to the USA. We recognize our employees partnering in our success and our customers have responded tremendously in appreciating our service. With the quality deliverables of our employees, we are headed for greater success. MANAGEMENT FFI Management team has good blend of Technology, Domain Expertise, Process and Professional Management. FFI believes in Flexible and Participative Management practices and also encourages and continuously practices good and open communication, to enable quick solutions for any issues. FFI s thrust is on Relationship Management - both internally and externally. The management continuously encourages its work force to establish relationships through demonstration of expertise and delivery commitment and adds value to these relationships by acquiring knowledge and utilizing it for exceeding the client s expectations.

8 Employee Management JOINING FORMALITIES It is required to ensure that the details of your personal records be accurate at all times for all official purposes and also to reach you immediately for any urgent communication. You shall be required to acknowledge the induction checklist at the time of joining. Some of the important aspects described in the checklist are given below. You are required to, Provide complete information about your personal and professional details in the Employee Data Card and hand over following documents duly filled - to the Consultant HR. Bank account opening form IT Investment declaration form Background check form (if applicable) PF Nomination Form 2/ UAN Form 11 (Mandatory) ESI Nomination Form 1 / TSIC ( Mandatory) Pan Card copy, Passport Copy or Aadhaar Copy( Mandatory) EPFO Declaration Form 11 (New Process) Gratuity Form F NDA Anti-Harassment document Submit 10 passport size color photographs, two of which would be utilized to open your bank account, two for the Employee personal file.

9 Based on client needs, a few more photographs would be required. Doc No.: GDL/OB-001 Version No. Release Date: 11-01-2021 Page 7 We shall be opening an corporate savings account to which the salary shall be credited every month. Submit the photocopies of the following documents to the CMG- HR 1. Mark sheets of X, XII, UG, PG and any other education certificates. 2. Resignation/ Relieving document or proof from previous employer. 3. Last drawn Pay slip for the last 3 months 4. Residence Proof (Voters card, Passport, driving license etc) 5. Salary certificate You are required to furnish your original SSL certificate for verification. This will be return to you after the verification process is completed. FFI expects employees to promptly notify of any change in name, home address, telephone number, mobile number, marital status or any other pertinent information, which may change, to the Customer support from time to time.

10 EXIT / SEPARATION By Employee Your employment with us can be terminated by either party, by giving one-month s prior notice, in writing. At the discretion of the management, one month gross salary may be paid along with GST and / or other applicable taxes to the Organization in lieu of the notice period. However, notwithstanding the notice period mentioned herein, if you commit breach of the terms of this employment agreement, then the Organization may terminate your employment with a day's notice FFI shall confirm the release date as requested by the Employee with his/her concerned client reporting authority (PL/PM/client HR). You are required to obtain a No Due Form / BA Clearance Form from the client / FFI indicating no dues and surrendering of all client properties.