1 Introduction - Name - Bonga Ndaba - Designation - Strategic Sourcing & Contracts Manager - Division - PROCUREMENT - Location - Westville, Durban My Story Today . - ENGEN PROCUREMENT - overview of Structure - Who's who - Commodity Management - ENGEN 's Tender Procedures - Monetary Values - Governance - ENGEN 's Tender Evaluation Methodology - Evaluation Criteria - Where potential Opportunities exist overview of Structure Chief PROCUREMENT Officer Governance Sourcing &. Corporate Sourcing & Sourcing & Sourcing &. Enablement & Strategic Contracts Services Contracts Contracts Contracts Manager Projects Manager Manager Manager Manager Manager Manager Projects overview of Portfolio Strategic Sourcing & Strategic Sourcing & Strategic Sourcing & Corporate Services Contracts Manager Contracts Manager Contracts Manager Manager (Zulfa Bardien) (Riaz Kajee) (Bonga Ndaba) (Christy Woolfuth).
2 Sourcing Sourcing Sourcing Sourcing Special Projects General/Special Special Projects Operational Retail Forecourts Projects Lubricants PROCUREMENT Road Transport Piping fabrication and Packaging Everything from installation Stationery to Civil Building Contractors Chemicals Manufacture and Works Construction Additives Repairs to Pressure Usually associated Engineers Vessels Oil & Gas with Routine Consultants Super Ultra High PROCUREMENT Pressure Cleaning Procedure Purchases Purchases Between Purchases Between Purchases Between Less than R10K R10K R30K 30K 250K R250k - R2m Senior Buyer Senior Buyer 3 Written Quotes Buyer Buyer 3 Written Quotes Only Level 4.
3 Utilise CPC 1 x Quote Only Level 4 BBBEE. and/or Recorded BBBEE Formal Eval Petty Cash Only Level 4. Preference to BO Formal Approval Formal Quotation BBBEE vendors & BWO Preference to BO. is not Mandatory invited HSEQ & BWO. HSEQ. Procedure Purchases Above R2m Specialist Strategic Sourcing Specialist Formal RFP Process 3 Written Quotes Only Level 4 and above BBBEE vendors Preference to BO & BWO. Must be Technically Pre-Qualified Must be HSEQ Approved Must be Presented to Tender Board Formally Approved by GM / CEO. Procedure - Tenders Above R2m (Very Formal).
4 - Adjudicated by formal CFST. - Technical SME's, Legal, BBBEE, HSEQ, PROCUREMENT , Audit - Evaluation Criteria formally agreed and signed off by CFST. - Presented to Tender Board - Approved by GM and/or CEO. - Non Conformance - Waiver Procedure which has to be approved by the person with the relevant LOA. - Also requires relevant Tender Board Approval Procedure - As a Rule of Thumb . - Only vendors that are level 4 and above are invited for Tender - Criteria Includes - HSEQ. - BBBEE. - Commercial - Technical (Sometimes no Technical Evaluation).
5 - Awards - Not given to the lowest tenderer, but - To the vendor who achieves the best combined score Evaluation Criteria - HSEQ. - is a MANDATORY priority for ENGEN , and as a fundamental value, no other priority may override safety - Standard Criteria in all tenders - Depending on Nature and Complexity of Work - Low Risk = 6 point Questionnaire to be completed - Plumbing, Tiling, Shelving, Painting, HVAC, Refrigeration, etc - High Risk = 12 point Questionnaire to be completed - Pump and Tank, Transport, Building Contractors, Civil Contractors, etc Evaluation Criteria - BBBEE.
6 - Not Negotiable (only level 4 and above vendors invited). - Preferential Payment Terms - 7days, 14 days, etc - +51% Black Owned = 2 points - +30% Black Women Owned = 3 points - 5 additional points - Enterprise Development - COMMERCIAL. - Price - Financial Viability (Optional). - Adherence to T&C's (Optional). Evaluation Criteria - TECHNICAL. - Technically Pre-approved - Then NO Technical Evaluation - Mining Engineering Vendors, Depot Engineering Vendors, Refinery Engineering Vendors, Electrical Engineers - Non Technically Approved - There has to be a NEED.
7 - Have to meet ENGEN 's BBBEE requirements. All NEW vendors must be +51% BO and +30% BWO. - Have to complete ENGEN 's HSEQ questionnaire relevant to the nature of the work - Have to demonstrate experience, skills, qualification Not necessarily Oil and Gas but even Retail experience Procedure - TECHNICAL CONT . - Non Technically Approved Cont . - Have necessary Equipment - A team consisting of HSEQ and SME's physically go out and assess the company - Once Technically Approved vendor gets invited to partake in tenders - AWARD.
8 - Is based on the best combined score - SAP DATABASE. - Only once a tender is won, does the vendor get added to the SAP. Database Opportunities - OPPORTUNITIES. - Retail Forecourts - Pump and Tank - Forecourt Maintenance - HVAC / Refrigeration - 3rd Party Transporters - Transportation of Fuel & Lubes (no agets/brokers). - Professional Services - Quantity Surveyors - Professional Consulting Services Points to Note - ENGEN gives priority to Black Owned and Black Women Owned companies in terms of our BBBEE and PROCUREMENT Policy know the Codes - Call when you know and have experience in your CORE BUSINESS.
9 - No opportunities available immediately because everything goes via tender on expiry of contract. - Database available from the relevant Manager for potential suppliers and services providers. - High focus on HSE and Quality in the Petroleum Industry. - Each province has a BBBEE and Business Development Executive. KZN. contact is Phatheka Mkhiva on 031 460 4911 ( ENGEN Refinery Nr.). - Enterprise Development handled by Phatheka and PROCUREMENT Dept. - Westville Office is 031 250 2911 & Head Office number is 021 403 4911. Questions