Engineering Student Co-op Handbook - mun.ca

1 Engineering - Co-operative Education Student Handbook Prepared by: Engineering Co-operative Education Office Effective Date: August 2019. Engineering Co-operative Education Office Student Co-op Handbook TABLE OF CONTENTS. 1 CO-OPERATIVE EDUCATION .. 1. Purpose of Co-operative Education .. 1. Partners in the Co-operative 1. Work Term Opportunities .. 2. The Engineering Co-Operative Education Office .. 3. Accommodations for Students with Disabilities .. 4. 2 WORK TERM REGULATIONS .. 5. Minimum Number of Work Terms .. 5. Work Term Eligibility .. 5. Work Term Length .. 5. Work Term Remuneration .. 6. Alternative Work Terms .. 6. Opting Out of a Work Term .. 7. Deferred Work Term Report or Presentation .. 7. 3 MARKETING, EMPLOYER DEVELOPMENT, WORK TERM SEARCH .. 9. Work Term Development and Search .. 9. Work Related Skills.

2 9. Finding a Work Term Outside of the Competition .. 9. Funding or Award Programs .. 11. Entrepreneurial Work Terms .. 12. Guidelines for International Students .. 13. 4 Co-op PLACEMENT COMPETITION .. 15. Co-op Postings .. 15. Applications to Co-op Positions .. 16. Interviews .. 16. Offers .. 17. Placements outside of Canada .. 18. Student Conduct .. 18. 5 GETTING HIRED .. 19. Researching the Employer .. 19. R sum Writing .. 19. Preparing the Cover Letter .. 21. Interviewing .. 22. 6 PREPARING FOR THE WORK TERM .. 27. Contacting the Employer .. 27. Additional Work Requirements .. 27. International Students .. 27. Student Insurance .. 27. Working Internationally .. 28. Student Packages .. 28. Daily Diary .. 29. PEG-NL Log Book .. 29. Registering for the Work Term .. 29. Registration to Take Courses During a Work Term.

3 30. Academic Standing Engineering One .. 30. Academic Standing Academic Terms 3-7 .. 31. Work Term Ethics .. 31. Rev: 29-Jul-19 i Engineering Co-operative Education Office Student Co-op Handbook 7 WORK TERM PROCEDURES .. 33. Expectations for the Work Term .. 33. The First Week on the Work Term .. 35. Work Term Objectives .. 35. Work Term Oral and Written Communications Requirements .. 36. Employer Policies and 42. Problems on the Work Term .. 43. Work Term Evaluation .. 44. Exit Interview .. 46. Promotions .. 46. Appeals .. 47. Work Term Awards .. 47. APPENDIX A CEWIL Canada RECRUITING A-i APPENDIX B HOW TO FIND YOUR OWN WORK TERM POSITION .. B-i APPENDIX C SAMPLE COVER LETTERS AND R SUM S .. C-i APPENDIX D Engineering RELATED ACTION WORDS .. D-i APPENDIX E PERSONAL SKILLS CHECKLIST ..E-i APPENDIX F CODE OF PROFESSIONAL ETHICS.

4 F-i APPENDIX G OBJECTIVE WRITING .. G-i APPENDIX H DIARY (All class years) .. H-i APPENDIX I PORTFOLIO AND JOURNAL (Class of 2023 and earlier only) .. I-i APPENDIX J TECHNICAL REPORT (Class of 2023 and earlier only) .. J-i APPENDIX K SHORT DESCRIPTIVE TECHNICAL REPORT. (Class of 2024 and later) .. K-i APPENDIX L ORAL PRESENTATION (All class years) .. L-i APPENDIX M CAREER DEVELOPMENT REPORT (Class of 2024 and later) .. M-i APPENDIX N COMPREHENSIVE TECHNICAL REPORT. (Class of 2024 and later) .. N-i APPENDIX O WORK TERM 5/6 ALTERNATIVE SUBMISSIONS. (All class years) .. O-i APPENDIX P REFERENCING (All class years) ..P-i APPENDIX Q Student WELLNESS AND COUNSELLING CENTRE .. Q-i APPENDIX R OCCUPATIONAL HEALTH AND SAFETY .. R-i APPENDIX S POLICY ON SEXUAL HARASSMENT ..S-i APPENDIX T WORK TERM EVALUATION .. T-i Rev: 29-Jul-19 ii Engineering Co-operative Education Office Student Co-op Handbook REVISION RECORD.

5 Date Sections Revision Description Sept 2016 Change time of job offers from noon to 4pm Addendum Added addendum concerning academic year 2016-2017. Revision record Removal of revision record prior to 2013. May 2017 Change offer time to 3pm and acceptance to 10am Addendum Extended addendum 2 years to 2018/19 year. Clarified salary and requirements Jan 2018 Contact list Updated to reflect current personnel Updated info and added new SWLIP program info Updated around EWT requirements Added info around mock interviews at CDEL. Clarified rules around PEG-NL requirements Notes around students returning to Engineering New section concerning the technical writing centre Changes to award information, addition of new Director's awards Apx B Added info on Apx K Minor clarifications throughout Apx L Clarification concerning referencing/citations Jun 2018 Added information on seeking assistance New section on deferred communications components Update on training students can consider Reflect name change Added details on requirements for EWT.

6 Information on interviews outside of the competition Information on job offers outside of the competition Renamed and updated to reflect current processes More information on types of interviews Minor Update Deleted specific information on visas Minor changes to expectations for WT2, updated info on deferrals Added info on absences from work Added suggestions for mid-term evaluation Apx G Updated to new Work Term calendar descriptions Apx K Minor clarifications Update referencing and plagiarism Apx L More details on written submission, updated info on video/animation Apx P Added Evaluation Forms Removed list of Skills evaluated from Performance section throughout Changed title' of report to clarify formal style, vs type of technical report. Jun 2019 Addendum Removed and moved data to other locations New section concerning students needing accomodations Updated to reflect 3yr extension of ability to complete a WT after AT8.

7 Updated to reflect 3yr extension of Research WT length of 10 weeks Relocated information for stipend based work terms Updates to better align deferral requests with calendar regulations Removed programs that no longer exist Updated to reflect changes to timing of 200W. Updated to reflect changes to timing of 200W. Added expectations for each of the work terms, previously in Apx G. Update to language to include new communication component Addition of new preamble language, new WT5/6 communications components for the Class of 2023 and earlier, and new communications components for the Class of 2024 and later Changes to the WTRO for WT1 for Class 2024 and beyond Extra language added re: confidentiality Addition of language about writing for the audience Rev: 29-Jul-19 iii Engineering Co-operative Education Office Student Co-op Handbook Update to Engineering Technical Communication Centre language Addition of language re.

8 ASM-CE assigning final evaluation and grade Added information on Gosine scholarship Apx C Updated sample r sum s and cover letters Apx G (old) Moved to Apx H Reorganization of the contents of the Diary appendix to reflect how other new communication component appendices are organized. Addition of confidentiality section. Apx J Reference section removed from Appendix J. Apx K New appendix for the WT1 Short Technical Descriptive Report for Class 2024 and later Apx L Reorganization of the contents of the Presentation appendix (for All Classes) to reflect how other new communication component appendices are organized. Content added. Apx M New appendix for the WT3 Career Development Report for Class 2024 and later Apx N New appendix for the WT4 Comprehensive Technical Report for Class 2024 and later Apx O New appendix for the WT5/6 Alternate Communication Component Submissions for All Classes Apx P New appendix for Referencing, as it is common to all reports Apx T New material to highlight differences in evaluation between Class of 2024 and later and Class of 2023 and earlier Rev: 29-Jul-19 iv Engineering Co-operative Education Office Student Co-op Handbook WELCOME.

9 Dear Students, Welcome to the Undergraduate Co-operative Education Engineering Program at Memorial University! Our Faculty of Engineering and Applied Science has a long, proud tradition and reputation of excellence in co-operative Engineering education. Launched in the late 1960's, our undergraduate Co-op programs were among the first in Canada. They provide our graduates with the skills needed to succeed and become leaders of tomorrow. Our Faculty's vision is to be one of the most distinguished Engineering faculties in Canada and beyond, and to fulfill our special obligation to the people of Newfoundland and Labrador. Our faculty colleagues are dedicated to the highest quality of teaching and learning, research, service, and external engagement, in order to make a significant positive impact on society. We're pleased to provide our students a vibrant learning environment and valuable experiential learning through Co-op education work terms.

10 Memorial's Engineering co-operative education model provides up to 6 work terms for all students. It provides an exceptional opportunity for Student learning where students become valuable resources to employers locally, nationally, and internationally by contributing their technical knowledge and problem-solving skills acquired through applications of the academic curriculum to the workplace. Our program is among the highest calibre and has received a dual stamp of excellence through accreditation from both the Canadian Engineering Accreditation Board (CEAB) and Co- operative Education and Work Integrated Learning Canada (CEWIL Canada). CEWIL. commended MUN for its leadership, quality and standards and accredited the program for the maximum available period of six years ending in December 2021. CEAB noted that our Co-op programs are world-class and highly respected, with students who are first rate and well prepared to be productive engineers upon graduation.