eRecruitment - MIFOTRA

1 ERecruitmentUser Guide(DRAFT)Step 1 Advertising a VacancyRecruitment initiationClick here to initiate the recruitment processAdding a RequisitionClick here to add the new post to advertiseChoosing your institutionClick here to select your institutionSelecting an institutionDouble click on the name of your institutionSelecting the PostClick here to select the Post to be advertisedYou Can only advertise a Post:-if the Hiring Mode is set to recruitment-If the post is vacant Capturing the reason1. Click here to select the Positon (s) needed for this post2. Fill in the reason for this advert (internal*)3. Click here to enter a comment (optional)*not seen by the publicApproval of the requestSelect the post and Click here to approve* the Advert requisition*The approval is done by the HR SupervisorAdvertising the postSelect the post and Click here to advertise* the Advert requisition*The advertisement is done by the HR Supervisor on the second levelYou cannot advertise a post if: -It does not have a job description-The Qualification and Skills are not defined-The post hierarchy is not properly defined Avert detailsOpening date (by default it is the current date)Comment (optional)Advertised postStatus of an advertised postStep 2 Receiving applicationsshortlistingShortlistingClic k here to check the applicationsView the applicantsClick on the post to view the applicantsList of applicantsShortlisting1.

2 Click on an applicant 2. Click here to view the applicant details3. Applicant details. you can view the details of the application and the employee profile4. Shortlist by clicking hereRejecting an ApplicationClick here to reject an applicationEnter the Reason for RejectionSortingYou can click here to sort the list. Sorting by StatusSort by status, then select all the shortlisted applicant and send them a messageClick here to publish the shortlist and make it available*The applicant who were not shortlisted are given 3 days to appeal Step 3 AppealsNote about the appeals For any appeal, the recruitment process freezes. It can resume only if the appealer has accepted the institutional decision or the PSC has given a final decision Applicants are given three (3) days to appeal. The institution has three days to reply to those appeals. An appeal will be automatically escalated to PSC if it was not answered or the applicant is not satisfied with the Institutional decisionViewing the appeal2.

3 Click here to view the has appealed!The head of institution gets an email notification on each appealList of appealsAfter Clicking the appeal, click here to view the Replying to an appeal1. Enter the institutional decision here2. Click Save PSC Decision incase it was escalatedStatus changes Click here to view the PSC DecisionMore on Appeals Appeals are of three kinds: On Shortlisting On Written Interview On Oral InterviewThe Appeal process is the same for each process mentioned above If the PSC Decision is to shortlist/reject the candidate, adjust 4 Capturing exam scoresStarting to capture scoresClick here to start capturing the scoresChoosing the Exam OptionsClick here to choose the exam optionsChoose the exam optionsYou need a written PSC authorization to give one exam onlyClick here to upload the marking schemeCapturing Exam attendance listClick here to fill the exam attendance listCheck if Applicant is present to a selected examCapturing interviewers Click here to capture interviewersList of institution interviewersAdding a new interviewerClick here to add a new interviewerAdd new interviewer recordsCapturing exam scoreClick on a candidate and click on scoreClick here to choose the person who marked the exam (among the existing interviewers)

4 Choosing the interviewerAmong the registered interviewer, choose the person who marked the examViewing the marksThe marks for the written interview and the interviewer who marked the exam Capturing Oral Exam marksClick here to enter oral interview marksEnter oral interview score You can capture the oral interview scores if the score for written is greater than or equal to 25/50 Adding Panel Members and their scoresClick here to add a panel member Add a Panel member and his/her scoreMarks captured (failed) Overall Marks Final MarksButton is disabled because the total score is less than 70%Marks Captured (passed)Overall Marks Final MarksButton enabled because the total score is 70% or moreClick here to ask if the candidate accepts the offerError! You cannot give marks to an applicant who did not attend the examStep 5 Job OffersJob OffersClick here to view the offer you have proposed Offer Waiting Offer hasn t been acceptedYou can revoke the offer. But you cannot employ unless the offer is acceptedOffer AcceptedOffer has been acceptedIt becomes greenClick here to employ this applicant Click here to view the waiting who scored 70% and above but were not employedRecruitment closureThe applicant has been employed.

5 He/she is not on the list of staff on the post he/she competed forThanks