Essex County Fire and Rescue Service Vehicle and …

1 _____ Essex County fire & Rescue Service : Vehicle & Equipment Asset management Strategy and Action Plan, May 2010 Essex County fire and Rescue Service Vehicle and Equipment Asset management Strategy 2010 2013 _____ Essex County fire & Rescue Service : Vehicle & Equipment Asset management Strategy and Action Plan, May 2010 Page 1 Essex County fire & Rescue Service Vehicle and Equipment Asset management Strategy and Action Plan _____ The attached Strategy: - This Vehicle and Equipment Asset management Strategy and Action Plan followed a recent Best Value Review to establish best practice principles, while drawing together key Vehicle related policy into a coherent structure for the first time.

2 - The headings reflect the main threads of Vehicles and Equipment and the Technical Services department in priority order, beginning with Service Provision. - For the purpose of this Strategy and Action Plan all assets are defined as all vehicles and operational equipment in use by Essex fire & Rescue Service . - The primary function of the Vehicle and Equipment Asset management Strategy and Action Plan is to manage the day to day function in accordance with all statutory, industry standards and Chief fire Officers Association requirements. - The Strategy and Action Plan promotes the options to generating income from external sources including Partners and Agencies.

3 - Asset Acquisition is more controlled with mechanisms now in place to evaluate and approve Vehicles and Equipment, in accordance with the Essex County fire & Rescue Service (ECFRS) policies of equality, diversity and sustainability. - This Strategy and Policy document continues to commit to maintaining the ISO9001 accreditation, and will encourage wider accreditation within Equipment and Stores. - The strategy and emerging policies will take into consideration the ECFRS Property Asset management Strategy and Action Plan including the potential relocation of stores and equipment into Lexden, where appropriate or developing a centre off site.

4 - The ICT Strategy for the replacement fleet management system to include equipment asset management will include department participation at User Group level to include development and evaluation of the fleet system modules, maintenance support and upgrades for the life of the module / system. - The Environment is an inclusion to reflect international awareness which places Vehicle usage under the spotlight. - Resource management section combines the various aspects associated with running an enterprise to meet fire fleet demands. - Reference to a regional approach to key Vehicle fleet management is based on the possibility of both commercial and best practice improvements being achieved.

5 - The Key Performance Indicators to be measured are set out within the Service Level Agreement for the Vehicle fleet department. _____ Essex County fire & Rescue Service : Vehicle & Equipment Asset management Strategy and Action Plan, May 2010 Page 2 Contents 1 INTRODUCTION Operational Context Organisational Aims and Objectives Strategic Context Environmental Policy Organisation Organisational Structure fleet Services Team Technical Services Team Transport Team Procurement Department General Responsibilities 2 THE STRATEGY MEETING OPERATIONAL DEMAND Service Provision Key Customer Services Service Level Agreements Alternative Forms of

6 Service Provision Planning Legislative Requirements Service Delivery Targets Implementing Operational fleet fleet Structure - Operational Pumping Appliances Rescue Vehicles Aerial Appliances Off-Road Prevention and Protection Vehicles Support and Administrative Establishing Effective Vehicle Life Vehicle Allocation and Distribution Vehicle Provision Future Development Aerial Rescue General Procurement Vehicle Acquisition Vehicle Evaluation and Approval Vehicle and Equipment Specification Spares/Training fleet The New Dimension Project Vehicle / Equipment Replacement Acquisition of New Equipment Vehicle Replacement and Disposal Specialist Appliances Pool cars and car derived Vans Pumping Appliances BSEN 1846 Build Standard Procurement rational for Pumping Appliances and Specials _____ Essex County fire & Rescue Service .

7 Vehicle & Equipment Asset management Strategy and Action Plan, May 2010 Page 3 Industry Liaison Vehicle fleet Maintenance Procedures Support fleet Servicing and Maintenance Performance Environmental Performance Achieving Value for Money Equality and Diversity General Guidance at Station and Department Levels Guidance on Maintenance Routines at Station or Department Level Retained Duty Stations Cleaning of Appliances, Vehicles and Equipment Appliance Servicing on Station by Workshops Staff Cars and Ancillary Vehicle Servicing Scheduling of Annual Vehicle Servicing in Service Workshops Refurbishments /Overhauls in Service Workshops Refurbishment /Overhaul and Inspection Programme Operational fleet and Equipment Inspections and Tests Major Service Programme 3 MONITORING Performance Monitoring Vehicle fleet management System Fuel Fuel Budgets Vehicle Selection Vehicle Allocation Vehicle Use

8 Staff Suggestions Vehicle Log Books Sustainability 4 FINANCIAL PLANNING Capital Capital Expenditure Forecast Revenue Budgets Audit and Review 5 FUEL 6 THE ENVIRONMENT 7 COLLABORATION 8 RESOURCE management Systems Computer and ISO 9001:2008 9 management OF THE Vehicle AND EQUIPMENT ASSET STRATEGY _____ Essex County fire & Rescue Service : Vehicle & Equipment Asset management Strategy and Action Plan, May 2010 Page 4 10 CONCLUSIONS 11 SUMMARY OF Vehicle AND EQUIPMENT ASSET management STRATEGY AND ACTION PLAN Appendices Appendix 1 Organisation Chart - fleet Services Department, May 2010 Appendix 2 Capital replacement Program 2010 - 2013 Appendix 3 Table of Revenue costs _____ Essex County fire & Rescue Service .

9 Vehicle & Equipment Asset management Strategy and Action Plan, May 2010 Page 5 1 INTRODUCTION The purpose of this Vehicle and Equipment Asset management Strategy 2010 2012 is to outline how we intend to ensure our Vehicle and Equipment Assets are procured, renewed and replaced to meet current and future operational needs, user requirements and the needs of the communities we serve and that our capability and effectiveness is aligned to our risk reduction activities, which is encompassed within our Integrated Risk management Plan.

10 Essex fire Authority continues to be committed to improving the safety and quality of life for residents and visitors to Essex . The fire and Rescue Service plays a major part in supporting these aims. The key to delivering a safe, effective and responsive Service is through the provision of a compliant and fit for purpose fleet with suitable equipment that supports our operational response, prevention and protection activities. The performance of Essex County fire & Rescue Service is overseen by Essex fire Authority with 25 elected Members from Essex County Council and the Unitary Authorities of Southend and Thurrock.