EU Grants

1 Disclaimer This guide is aimed at assisting EU grant beneficiaries. It is provided for information purposes only and is not intended to replace the binding legal agreements themselves, nor professional legal advice for specific cases. Neither the EU Commission nor its agencies and funding bodies (or any person acting on their behalf) can be held responsible for the use made of it. EU Grants AGA Annotated Model Grant agreement EU Funding Programmes 2021-2027 PRE-DRAFT (HE) incl. update for ALL PROGRAMMES 30 November 2021 EU Grants : AGA Annotated Model Grant agreement : DRAFT 2 HISTORY OF CHANGES Version Publication date Changes DRAFT - Initial version following adoption of the corporate EU Grant Agreements.

2 DRAFT - Complete revision of Introduction and Articles 1-6 (ALL PROGRAMMES) - Alignment of Article 20 (day-equivalent conversion rules). - - - - - - - - - - - (1) EU Grants : AGA Annotated Model Grant agreement : DRAFT 3 EU Programmes 2021-2027 HE Horizon Europe and Euratom RFCS Research fund for Coal and Steel DEP Digital Europe Programme CEF Connecting Europe Facility LIFE Programme for Environment and Climate Action INNOVFUND Innovation fund RENEWFM Renewable Energy Financing Mechanism EMFAF European Maritime, Fisheries and Aquaculture fund AGRIP Promotion of Agricultural Products IMCAP Information Measures for the Common Agricultral Policy SMP Single Market Programme ERASMUS Erasmus+ CREA Creative Europe Programme ESC European Solidarity Corps CERV Citizens.

3 Equality, Rights and Values Programme JUST Justice Programme ESF European Social fund + SOCPL Social Prerogatives and Specific Competencies Lines EU4H EU4 Health Programme AMIF Asylum, Migration and Integration fund ISF Internal Security fund BMVI Border Management and Visa Instrument EUAF EU Anti-fraud Programme CUST Customs Programme FISC Fiscalis Programme CCEI Customs Control Equipment Instrument PERI Programme for the Protection of the Euro against Counterfeiting TSI Technical Support Instrument UCPM Union Civil Protection Mechanism EDF European Defence fund HUMA Humanitarian Aid EU Grants : AGA Annotated Model Grant agreement : DRAFT General > Article 7 Beneficiaries 4 Table of Contents INTRODUCTION.

4 6 General > Scope What is an EU action grant? 6 General > How to set up your project Consortium composition and roles and responsibilities 6 ANNOTATIONS .. 11 PREAMBLE 11 General > Preamble 11 CHAPTER 1 GENERAL .. 14 General > Article 1 Subject 14 General > Article 2 Definitions 15 CHAPTER 2 ACTION .. 17 General > Article 3 Action 17 General > Article 4 Duration and starting date 18 CHAPTER 3 GRANT .. 19 General > Article 5 Grant 19 General > Article Maximum grant amount 20 General > Article Funding rate 20 General > Article Estimated budget, budget categories and forms of funding 21 General > Article 6 Eligible costs/contributions 25 General > Article General eligibility conditions 25 General > Article In-kind contributions for free 30 General > Article Specific eligibility conditions 31 General > Article Personnel costs 32 General > Article Employees 33 General > Article.

5 A3 Natural persons with direct contract and seconded persons 42 General > Article SME owners and natural person beneficiaries 46 General > Article Volunteers 48 General > Article Other personnel costs 50 General > Article Subcontracting costs 54 General > Article Purchase costs 57 General > Article Equipment 63 General > Article Other goods, works and services 70 General > Article Other cost categories 73 General > Article > Financial support to third parties 74 General > Article > Internally invoiced goods and services 77 General > Article > HE Other cost categories 81 Indirect costs 83 General > Article Indirect costs 83 General > Article Ineligible costs/contributions 85 CHAPTER 4 GRANT IMPLEMENTATION 89 SECTION 1 CONSORTIUM: BENEFICIARIES, AFFILIATED ENTITIES AND OTHER PARTICIPANTS.

6 89 General > Article 7 Beneficiaries 89 General > Article 8 Affiliated entities 95 EU Grants : AGA Annotated Model Grant agreement : DRAFT General > Article 7 Beneficiaries 5 General > Article 9 Other participants 98 General > Article Associated partners 98 General > Article Third parties giving in-kind contributions 100 General > Article Subcontractors 102 General > Article Recipients of financial support to third parties 104 SECTION 2 RULES FOR CARRYING OUT THE ACTION 105 General > Article 11 Proper implementation of the action 105 General > Article 13 Confidentiality and security 106 General > Article 16 IPR Background and results Access rights and rights of use

7 109 General > Article 17 Communication and visibility 112 General > Article 20 Record-keeping 115 ANNEX 5 120 General > Annex 5 > General > Confidentiality and security 120 General > Annex 5 > General > IPR 123 General > Annex 5 > General > Communication, dissemination and visibility 124 General > Annex 5 > HE Annex 5 125 EU Grants : AGA Annotated Model Grant agreement : DRAFT General > Article 7 Beneficiaries 6 I. GENERAL MODEL GRANT agreement (GENERAL MGA) INTRODUCTION General > Scope What is an EU action grant? Background and scope What types of actions is the General MGA for?

8 The General Model Grant agreement covers action Grants , Grants for projects with activities that help achieve EU policy objectives1 and are normally funded based on actual cost incurred by the beneficiaries. Other categories of Grants are covered in other sections ( Unit Model Grant agreement , Lump Sum Model Grant agreement , Operating Grants Model Grant agreement , Framework Partnership agreement ). Action Grants are usually given through open calls for proposals, but may sometimes also be awarded directly without a call. They can be multi- or mono-beneficiary actions.

9 New for 2021-2027: For the new generation of funding programmes under the Multiannual Financial Framework (MFF) 2021-2027, a new General MGA has been introduced in order to ensure coherence and simplification for all EU Programmes. Programme-specific provisions are grouped in Article 6 and Annex 5. The new EU AGA Annotated Model Grant agreement reflects this new structure. Moreover, since a wide range of Programmes is now using the eGrants IT tools (Funding & Tenders Portal), the annotations focus on Grants managed through these IT tools, but the guidance in principle also applies to grant agreements not managed through the IT tools.

10 General > How to set up your project Consortium composition and roles and responsibilities How to set up your project Consortium composition and roles and responsibilities The consortium must have the technical and financial resources needed to carry out the project ( operational and financial capacity ). This means the capacity is project-specific and the outcome of the assessment by the granting authority may accordingly vary between calls depending on the complexity and nature of the action. Ideally, the work should be done by the beneficiaries and their affiliated entities themselves, but if needed, they may involve other partners and rely on outside resources (purchase new equipment, goods, works or services, subcontract a part of the work or involve associated partners, etc).