EVENT SAFETY RISK ASSESSMENT - Deakin University

1 Task or Issue/Hazard Person Risk Rating Risk Control Measures By who Notes EVENT SAFETY RISK ASSESSMENT . affected/ when location (SMALL TO MEDIUM SIZED COMMUNITY EVENTS) EVENT SAFETY MANAGEMENT. Task: Manual Handling lifting Restock staff Currently: SAFEWORK SA INFORMATION SHEET. 4kg packs of bottles to restock trained in good lifting technique (from truck or pallet to fridges). Hazards: back or shoulder strain (marquees/. tents). D 2 LOW. seek assistance if needed deliveries as close as possible to area Quote HELP CENTRE 1300 365 255. September 2010 #3. Sue Blogg being or sprain sack trucks to be used where possible Email: 1/11/06 obtained Next Steps: (the Help Centre closes at on Wednesdays). - 3 more sack trucks to be purchased To report all serious workplace accidents and incidents - training for new workers and refresher telephone 1800 777 209 (24-hour service). for existing staff Task: Animal parading/showing Currently: RISK ASSESSMENT IT'S A MUST.

2 Animal LIBRARY AND BOOKSHOP. Hazards: injury to patrons if handler/ areas roped and fenced off to keep The success of your EVENT is measured in many ways and SAFETY is one of them. As part of any good planning C 2 MEDIUM Ground floor, 100 Waymouth Street, Adelaide they come into contact with patrons patron distance LIBRARY. process hazards should be identified and risks assessed and controlled to minimise the potential for injury or animal/injury to handler if animal signage advising patrons not to enter area Handler Telephone: (08) 8204 8877 harm. Events vary in size, nature and type, but all events require ASSESSMENT , control and monitoring of risks. uncontrollable John Doe Main Arena only competent handlers allowed to meeting Facsimile: (08) 8204 8883. 1/11/06 While most of us understand this, we can find it difficult to apply to a working EVENT document, such as Risk enter arena prior to Email: Registers or Risk Control Plans.

3 Remember to start with something simple and build on it. It will become an supervisor located inside arena with EVENT to BOOKSHOP. advise Telephone: (08) 8204 8881 or (08) 8204 8882. invaluable tool that you can use to assess EVENT SAFETY from the planning phase right through to the overall walkie-talkie of new Facsimile: (08) 8204 8883 evaluation of the EVENT . Next Steps: changes Email: - loudspeaker announcement advising This guide breaks down the risk ASSESSMENT process, outlining each step: patrons EVENT about to commence and Opening hours: , Monday to Friday to keep behind fenced and roped areas (5 minutes prior and just before) OFFICES. HEAD OFFICE. - supervisor to be appointed to monitor EVENT security Level 3, 1 Richmond Road, Keswick GPO Box 465, Adelaide, SA 5001. Issue: Electrical board outlet in Currently: Maint worker/ DX 715, Adelaide publicly accessible area electrical installation completely patrons BERRI.

4 Guarded with fence Hazards: injury if patrons or E 2 LOW 30 Kay Avenue locked and limited access to authorised Check stall holders come into contact/ PO Box 346, Berri SA 5343. 5 sites around personnel there accidental or deliberate tampering/ John Doe Telephone: (08) 8595 2199. ground were no hazardous for maintenance worker maintenance done out of hours or with 15/10/06 issues MOUNT GAMBIER. if busy, crowded area security staff at EVENT Level 1, 11 Helen Street Next Steps: debrief PO Box 871, Mount Gambier SA 5290. - signage to be erected on fence meeting Telephone: (08) 8735 1199. - location to be noted on site map for PORT LINCOLN. stall holders Civic Centre, Suite 10, 60 Tasman Terrace Currently: PO Box 2862, Port Lincoln SA 5606. Issue: Rubbish disposal Patrons/rubbish enclosed recycle bins for cans and Telephone: (08) 8688 3057. collectors Hazards: injury to patrons if separate food bins Use PORT PIRIE HAZARD IDENTIFICATION.

5 Trip over waste/potential injury feedback Level 1, 104 Florence Street placed in appropriate areas and if rubbish thrown as missiles' Various D 2 LOW to PO Box 462, Port Pirie SA 5540 Hazard identification is the process of recognising hazards associated with an EVENT . It is helpful to identify collected regularly by unruly patrons/back injury by locations Sue Blogg improve Telephone: (08) 8638 4777 risks by considering the people involved and their roles to ensure their SAFETY at all times. disposal contractor if too heavy or on wheels so easy to handle (if 30/11/06. WHYALLA Hazard groupings' that can assist in the identification process include: awkward to manoeuvre Next Steps: needed). 15-17 Horwood Street - monitor this (being done by contractor) for next human type and size of crowd expected, level of crowd participation PO Box 696, Whyalla SA 5600. - get report following EVENT of how EVENT Telephone: (08) 8648 8733 technological mechanical, utilities such as gas and electricity effective this procedure was Currently: natural the physical location and site area conditions Issue: Amusement ride Patrons/ have received SafeWork SA registration environmental weather, Environment Protection Authority controlled, ground impact etc.

6 Hazards: injury to patrons or bystanders FREE INTERPRETING SERVICE. C 2 MEDIUM certificate and certificate of currency Telephone the Interpreting and Translating Centre on bystanders (falls or being hit by for insurances from contractor (08) 8226 1990 and ask them to contact SafeWork SA. moving objects)/potential injury to maintenance person whilst Western corner contractor has trained personnel Discuss repairing operating, supervising and repairing Sue Blogg in much HEARING AND SPEECH ASSISTANCE. amusement ride 1/10/06 further Contact us through the National Relay Service and ask detail for SafeWork SA 1300 365 255. has been set up with fencing and with ride adequate space surrounding ride and for TTY/Voice: 133 677. provider DISCLAIMER. signage for parent information Speak and Listen: 1300 555 727 This publication contains information regarding occupational health and SAFETY . 0303-Updated-8-2010.

7 Next Steps: It includes some of your obligations under the Occupational Health and SAFETY legislation that SafeWork SA administers. - contractor to provide feedback to EVENT To ensure you comply with your legal obligations you must refer to the appropriate Acts and Regulations. planner This publication may refer to legislation that has been amended or repealed. When reading this publication you should always refer to the latest laws. This product is printed on recycled Australian made paper Government of South Australia, 2010. 5 EVENT SAFETY RISK ASSESSMENT - (SMALL TO MEDIUM SIZED COMMUNITY EVENTS) EVENT SAFETY RISK ASSESSMENT - (SMALL TO MEDIUM SIZED COMMUNITY EVENTS) 1. RISK ASSESSMENT RISK ASSESSMENT TABLES RISK ASSESSMENT MATRIX. Risk ASSESSMENT is the process of estimating the potential effects or harm of a hazard to determine its risk rating. By determining the level of risk, EVENT organisers can prioritise risks to ensure systematic elimination LIKELIHOOD RISK RATING.

8 Or minimisation. How likely is it to occur? The risk matrix determines a risk rating', based on the likelihood and consequence of risk. In order to determine a risk rating consider: Level Descriptor Example Detail Description the consequence what will happen, the extent of harm; and A Almost certain Is expected to occur in most circumstances CONSEQUENCE. the likelihood chances or possibility of it occurring. B Likely Will probably occur in most circumstances A risk ASSESSMENT matrix modelled from examples given in AS/NZS 4360:2004 Risk Management, is provided LIKELIHOOD* Insignificant Minor Moderate Major Catastrophic C Possible Might occur at some time on page 4. When conducting a risk ASSESSMENT , include the people who are actually involved in undertaking 1 2 3 4 5. the task. Experience is as important as a fresh perspective when undertaking risk ASSESSMENT . D Unlikely Could occur at some time A (Almost certain) H H E E E.

9 E Rare May occur but only in exceptional circumstances RISK CONTROL B (Likely) M H H E E. In order to control the risk we need to work out the best method of handling the risk. Look at the following C (Possible) L M H E E. methods, which are referred to as the hierarchy of controls', to see if you can eliminate or reduce the risk. CONSEQUENCE. Elimination by removing the hazard entirely through new design or implementing a new process What is likely to be the impact? D (Unlikely) L L M H E. Substitution by replacing hazardous materials or methods with less hazardous alternatives E (Rare) L L M H H. Level Descriptor Example Detail Description Engineering by isolating, enclosing or containing the hazard or through design improvements Administrative by ensuring safe operating procedures are in place, and that effective training, induction 1 Insignificant No injuries RATINGS. and monitoring is available to all in the workplace Low financial loss E = Extreme risk: immediate action required Personal protective equipment (PPE) by making sure that appropriate SAFETY equipment, such as gloves, 2 Minor First aid treatment H = High risk: senior management attention needed hats, sunscreen etc.

10 Are available. On-site release of chemical immediately contained M = Moderate risk: management responsibility must be specified Temporary halt of EVENT Often people pick the easier' option by going straight to administrative controls or PPE, but there are often L = Low risk: manage by routine procedures Medium financial loss more effective ways to control the hazard. In many cases, consultation and discussion with the people involved Risk ASSESSMENT tables enable EVENT organisers to allocate risk ratings to all hazards so they can prioritise and address them in a reveals new ideas or better ways of handling hazards and reducing the risks of injury. Focus on what is both 3 Moderate Medical treatment required systematic way. Examples are shown on page 5, where the risk ASSESSMENT process results in a Risk Control Plan or Risk Register. realistic and practical so that risks are minimised to an acceptable level.