Transcription of GOVERNMENT-INDUSTRY DATA EXCHANGE PROGRAM …
1 GIDEP PUBLICATION 1 GOVERNMENT-INDUSTRY data EXCHANGE PROGRAM (GIDEP) REQUIREMENTS GUIDE STATEMENT A APPROVED FOR PUBLIC RELEASE DISTRIBUTION UNLIMITED GOVERNMENT-INDUSTRY data EXCHANGE PROGRAM APRIL 2008 ii GIDEP PUB 1 April 2008 GOVERNMENT-INDUSTRY DATE EXCHANGE PROGRAM (GIDEP) REQUIREMENTS GUIDE PREAMBLE This guide will be selectively applied and tailored by the procuring activity to the specific acquisition under consideration. This guide is applicable to all federal departments and agencies.
2 Beneficial comments (recommendations, additions, deletions) and any pertinent data which may be of use in improving this document should be addressed by letter to: GIDEP OPERATIONS CENTER, PO BOX 8000, CORONA CA 92878-8000. iii GIDEP PUB 1 CONTENTS Paragraph Page 1. 1 POLICY .. 1 BACKGROUND .. 1 1 PARTICIPATION .. 1 LIMITATION OF data ..2 DOCUMENT 2. REFERENCED 3. DEFINITIONS .. 3 GIDEP ORGANIZATION STRUCTURE .. 3 GIDEP 3 GIDEP 3 GIDEP 3 GIDEP OPERATIONS 3 GIDEP PROGRAM MANAGER (PM).. 3 GIDEP ACTION 3 3 SAFE-ALERT.
3 3 PROBLEM ADVISORY .. 3 AGENCY ACTION 4 DIMINISHING MANUFACTURING SOURCES 4 MATERIALS SHORTAGES (DMSMS) NOTICES PRODUCT CHANGE NOTICE .. 4 URGENT data 4. GENERAL 4 GENERAL PARTICIPATION 4 NEW ORGANIZATIONS .. 4 PARTICIPATING 5 industry CONTRACTUAL 5 VOLUNTARY 5 government PARTICIPATION .. 5 5. DETAILED 6 CONTRACTOR RESPONSIBILITIES .. 6 POLICY .. 6 data 6 iv GIDEP REPRESENTATIVE(S) ..6 GIDEP 6 SUPPORT STORAGE OF 6 GIDEP REPRESENTATIVES CONTROL OF 6 POINT-OF-CONTACT ..6 GIDEP 6 data UTILIZATION.
4 7 SUBMISSION OF GIDEP UTILIZATION ANNUAL WORKSHOPS AND THE GIDEP DATABASE ENGINEERING data (ED) .. 7 FAILURE EXPERIENCE data (FED) .. 7 METROLOGY data (MD).. 7 PRODUCT INFORMATION data (PID) .. 7 RELIABILITY-MAINTAINABILITY data (RMD) .. 7 GIDEP USER'S COMPUTER FOR INFORMATION EXCHANGE ..8 COMPUTER 8 SOFTWARE .. 8 AUTOMATED INFORMATION SYSTEM SECURITY 8 HELP DESK .. 8 6. 8 INTENDED 8 8 GIDEP 8 1 GIDEP PUB 1 GOVERNMENT-INDUSTRY data EXCHANGE PROGRAM (GIDEP) REQUIREMENTS GUIDE 1. SCOPE Policy. This Requirements Guide provides general guidelines for participation in the GOVERNMENT-INDUSTRY data EXCHANGE PROGRAM (GIDEP) and for sharing of technical data between government and industry .
5 This guide establishes the requirements for contractors and suppliers to participate in the GIDEP and is applicable to all contractors, US Federal Agencies, and the Canadian Department of Defence. Background. GIDEP is a cooperative data EXCHANGE between government and industry participants for sharing and use of existing engineering and failure data . GIDEP provides a means to EXCHANGE a variety of data during the acquisition process and life cycle of systems and equipment that can be utilized to improve reliability and reduce the cost of ownership. GIDEP was initially established 1959 as the Interservice data EXCHANGE PROGRAM (IDEP), in order to reduce duplication of testing and evaluation of similar or identical equipment, components, parts and materials through the EXCHANGE of test data and related technical information among the contractors and defense agencies involved in the design, development and fabrication strategic missile systems and related equipment.
6 Later it was expanded to include other missiles systems and even later was extended to all defense systems. In 1991, GIDEP s role was expanded by direction of the Office of Management and Budget (OMB) to include reporting of nonconforming materials and services purchased by all federal agencies. GIDEP serves as an electronic repository of shared technical data that is available for determining the best approach in research, design, development, test, evaluation, production and introduction of new goods or services. The primary thrust of the GIDEP initiatives is to provide a means to save time and reduce the costs of duplicate testing by making maximum use of existing data .
7 Additionally, the PROGRAM provides a repository of quality and reliability data , coupled with information on diminishing manufacturing sources and materials shortages, and manufacturer s product changes. Application. Participation. The contractor shall participate in and utilize data in the GIDEP database, in accordance with the provisions of contractual requirements. The contractor shall have access to the contents of the GIDEP databases, as authorized by the government . Participating contractors are not charged any fees to electronically access data in the GIDEP database and utilize GIDEP provided products and services. Utilization. data from the GIDEP database will be used to support the complete life cycle of all government contracted products and services.
8 2 Limitation of data . data and documents downloaded from GIDEP are controlled distribution and shall not be shared with companies outside the continental United States and Canada. Distribution of GIDEP data is controlled under the Foreign Technology Transfer Act. Access to the GIDEP databases and sharing of PROGRAM data is restricted to United States and Canadian governments and government contractors, as prescribed in the GIDEP Operations Manual, and a Memorandum of Agreement. Access by other nationals and foreign contractors operating outside Canada and the United States requires approval of the US Department of State and the DoD Office of Technology Transfer.
9 Requests for exceptions to the restriction will be sent to the PROGRAM Manager, Office of the Deputy Undersecretary of Defense, Supply Chain Integration, with a copy to the GIDEP Operations Center. The PROGRAM Manager will process the request for exception to the restrictions and directly advise the requester of the approval or rejection of the request. Document Quality. The government does not warrant the correctness or reliability of the statements, conclusions or accuracy of the data . The user should exercise prudent judgment when using the information. If questions arise concerning accuracy of the information or data in a report, the user should contact the originator of the document.
10 In providing the documents the government does not convey any license regarding any copyrights or patents inherent or described in the documents retrieved from GIDEP. The user is required to contact the originator to negotiate any use of copyrights or patent rights in accordance with current legal practices. 2. REFERENCED DOCUMENT The following document forms a part of this Requirements Guide to the extent specified herein: GIDEP Operations Manual Requests for copies of the GIDEP Operations Manual shall be addressed to: GIDEP OPERATIONS CENTER PO BOX 8000 CORONA CA 92878-8000 Phone: (951) 898-3207 Fax: (951) 898-3250 3 3. DEFINITIONS GIDEP organizational structure.
