Guide to Development of the Programmatic …

1 Guide to Development of thePROGRAMMATIC environmental , safety , and occupational HEALTHEVALUATION (PESHE)Prepared for theDepartment of the ArmyPrepared by Army environmental CenterOctober 2001 PREFACEThe content of this Guide is based on the latest information containedin Department of Defense (DoD) Regulation , MandatoryProcedures for Major Defense Acquisition Programs (MDAPs) andMajor Automated Information System (MAIS) AcquisitionPrograms, dated June relevant statutes, standards, regulations, and executiveorders are subject to change, this Guide will be updated as questions, suggestions, or enhancements to the Guide should bedirected to the Army environmental CenterAttn: Mr. Louis Kanaras (SFIM-AEC-PCA)5179 Hoadley Road, Building E4430 Aberdeen Proving Ground, MD 21010-5401orE-Mail: Development ArmyOctober 2001iTABLE OF CONTENTSPageTABLE OF CONTENTS iACRONYMS AND ABBREVIATIONS INTRODUCTION of the Guide Use and Organization of the Guide DoD 5000 Series Policy, Procedures.

2 And Guidance Applicable to PESHED evelopment of ESOH Management in Acquisition Programs for Additional Assistance, Guidance, and Information ROLES AND RESPONSIBILITIES Manager Support Staff Engineering and Integration Contractor User Supporting Agencies COMPONENTS AND ORGANIZATION OF THE PESHE DOCUMENT

3 Of the Programmatic ESOH Evaluation Purpose Program Description Program Management Approach to ESOH Requirements ESOH Integration into Key Program Requirements ESOH Provisions in Contract Procurement and Management International Considerations Compliance environmental Policy Act and Executive Order 12114 and Health Materials Management Prevention safety PESHE Sections Signature Pages Executive Summary Appendices

4 STEPS IN DEVELOPING THE PESHE DOCUMENT Step 1 Establish a Clear Understanding of the Program Scope Step 2 Assess the Program s Current ESOH Status Step 3 Prepare the Draft PESHE Document 4-2 PESHE Development ArmyOctober Step 4 Staffing the PESHE for Review and Approval Step 5 Updating the PESHE Document 5-1 APPENDICESA ppendix ATypical ESOH Questions from Army System Acquisition Review Counciland Cost Review Board Reviews A-1 Appendix BSample Project Office ESOH Policy Statement B-1 Appendix CExamples of ESOH Provisions Used in Contracting Documents C-1 Appendix DList of Federal, DoD.

5 And Army Laws and Regulations D-1 Appendix ESample ESOH Requirements Checklist E-1 TABLEST able 3-1 Suggested Outline for the PESHE Document 3-2 Table 3-2 Example of ESOH Compliance Activities at Fort X 3-14 Table 3-3 Example of an ESOH Risk Assessment Summary 3-24 FIGURESF igure 1-1 DoD 5000 Model of the Acquisition Life-Cycle Process 1-4 Figure 1-2 ESOH Opportunities for Influence vs Relevant Costs Over the ProgramLife Cycle 1-7 PESHE Development ArmyOctober 2001iiiACRONYMS AND ABBREVIATIONSAAPPSOUS Army Acquisition PollutionPrevention Support OfficeACATA cquisition CategoryACSIMA ssistant Chief of Staff forInstallation ManagementACTDA dvanced Concept TechnologyDemonstrationAoAAnalysis of AlternativesARArmy RegulationASAcquisition StrategyASA(ALT)Assistant Secretary of the Armyfor Acquisition, Logistics andTechnologyASA(FM&C) Assistant Secretary of the Armyfor Financial Management andComptrollerASARCArmy Systems AcquisitionReview CouncilCAIVCost as an Independent VariableCAMCost Analysis ManualCARDCost Analysis RequirementsDescriptionCCAC omponent Cost AnalysisCFRCode of Federal RegulationsCJCSIC hairman of the Joint Chiefs ofStaff InstructionCOTSC ommercial Off-the-ShelfCRBCost Review BoardCXCategorical ExclusionDA PAMD epartment of the ArmyPamphletDASA(ESOH)

6 Deputy Assistant Secretary of theArmy for environmental , Safetyand occupational HealthDCMAD efense Contract ManagementAgencyDDESBD epartment of DefenseExplosives safety BoardDENIXD efense environmental Networkand Information ExchangeDLAD efense Logistics AgencyDoDDepartment of DefenseDoDDDepartment of Defense DirectiveDoDIDepartment of DefenseInstructionDOPAAD escription of Proposed Actionand AlternativesDOT&EDirector, Operational Test andEvaluationDRMOD efense Reutilization andMarketing OfficeDRMSD efense Reutilization andMarketing ServiceDUDepleted UraniumEAEnvironmental AssessmentEISE nvironmental Impact StatementEMPE nvironmental ManagementProgramEOExecutive OrderEPAE nvironmental Protection AgencyEPCRAE mergency Planning andCommunity Right-to-KnowActESOHE nvironmental, safety , andOccupational HealthFAAF ederal AviationAdministrationFAADSF orward Area Air DefenseSystemFGSF inal Governing StandardsFNSIF inding of No SignificantImpactFYFiscal YearGOTSG overnment Off-the-ShelfHHAH ealth Hazard AssessmentHHARH ealth Hazard AssessmentReportHMMPH azardous MaterialsManagement ProgramHQDAH eadquarters Department ofthe ArmyHSIH uman Systems IntegrationIPPDI ntegrated Product andProcess DevelopmentIPTI ntegrated Product TeamJG-PPJoint Group on PollutionPreventionLCCELife-Cycle Cost EstimateLMIL ogistical ManagementInformationPESHE Development ArmyOctober 2001ivLRIPLow-Rate Initial ProductionMACOMM ajor Army CommandMAISM ajor AutomatedInformation SystemMANPRINTM anpower and PersonnelIntegrationMDAPM ajor Defense AcquisitionProgramMIL-STDM ilitary StandardMNSM ission Need StatementNASN ational AerospaceStandardNASAN ational Aeronautics andSpace

7 AdministrationNATON orth Atlantic TreatyOrganizationNEPAN ational EnvironmentalPolicy ActODCO zone Depleting ChemicalOEBGDO verseas EnvironmentalBaseline GuidanceDocumentOEMO riginal EquipmentManufacturerORDO perational RequirementsDocumentPEOP rogram Executive OfficerPESHEP rogrammaticEnvironmental, safety , andOccupational HealthEvaluationPMProgram/Project/Produc tManagerPOEP rogram Office EstimateRECR ecord of EnvironmentalConsiderationRODR ecord of DecisionSHPOS tate Historic Preservation OfficerSMMPS ystem MANPRINT ManagementPlanSOFAS tatus-of-Forces AgreementSSMPS ystem safety Management PlanSTARSS trategic Target SystemTEMPTest and Evaluation Master PlanTOCT otal Ownership CostTRIT oxic Release InventoryUSACEACUS Army Cost and EconomicAnalysis CenterUSACHPPMUS Army Center for HealthPromotion and PreventiveMedicineUSAECUS Army EnvironmentalCenterUSASMDCUS Army Space and MissileDefense CommandUSATCESUS Army Technical Centerfor Explosives SafetyUSCU nited States CodeUXOU nexploded OrdnanceVOCV olatile Organic CompoundPESHE Development ArmyOctober 20011-1 CHAPTER.

8 INTRODUCTIONThe Department of Defense (DoD) recognizes, as a consequence of its experience in fundingexpensive pollution cleanups for past weapons system programs, that identification ofenvironmental issues early in the acquisition process can avoid significant life-cycle costs,program delays, and risks to system performance. As a result, environmental , safety , andoccupational health (ESOH) requirements must be considered an integral part of the systemsengineering process from the time of program planning and initiation. ESOH requirements andconstraints must be identified, communicated to design activities, and applied to weapon systemcomponents in the same manner as any other system requirement. A weapon system designcannot be considered successful if ESOH requirements are not integrated into its DoD 5000 Series require Program/Project/Product Managers (PMs) and other acquisitionofficials to identify and consider ESOH issues early in the acquisition process.

9 The recent updateto DoD Regulation [Mandatory Procedures for Major Defense Acquisition Programs(MDAPs) and Major Automated Information System (MAIS) Acquisition Programs] specifies thatthe PM shall ensure a system design that can be tested, operated, maintained, repaired, anddisposed of in accordance with ESOH statutes, regulations, and . To help meet thisrequirement, the Regulation now specifies that PMs for all programs, regardless of acquisitioncategory (ACAT), shall prepare a Programmatic ESOH Evaluation (PESHE) document early inthe program, and maintain an updated PESHE throughout the program life PESHE is a management tool used to assist PMs and their staff in identifying and managingESOH hazards and risks, and in determining how to best meet ESOH regulatory requirements andDoD standards. It is a living document that is continually updated and maintained throughout theprogression of a program or project, from concept to disposal.

10 Because the PESHE is a programdocument, it is not intended to supersede or replace other ESOH documents [ , System SafetyManagement Plans, Pollution Prevention Plans, and National environmental Policy Act (NEPA)documents]. The primary objectives of the PESHE are as follows: Describe the PM s strategy for integrating ESOH considerations into the systems engineeringprocess. Evaluate program ESOH compliance in the six areas stipulated in Section ofDoD ( , ESOH Compliance, NEPA Compliance, safety and Health, HazardousMaterials Management, Pollution Prevention, and Explosives safety ). Delineate ESOH responsibilities. Identify ESOH risks. Document ESOH progress to date, and plans and schedules for future compliance. 1 Although not a requirement for non-ACAT level programs and projects ( , Technology Projects and other programs andprojects with non-developmental acquisition status), Development of a PESHE for such programs and projects is Development ArmyOctober PURPOSE OF THE GUIDEThe purpose of this Guide is to assist PMs, ESOH support staff, and other program personnel inthe Development of a PESH