GUIDELINES SKILLS DEVELOPMENT FACILITATORS …

1 GUIDELINES SKILLS DEVELOPMENT FACILITATORS AND SKILLS DEVELOPMENT COMMITTEES CONTENTS 1. INTRODUCTION 2. PURPOSE OF THE GUIDELINE 3. THE SKILLS DEVELOPMENT FACILITATOR What is a SKILLS DEVELOPMENT Facilitator The role of a SKILLS DEVELOPMENT Facilitator Categories of SKILLS DEVELOPMENT FACILITATORS Nomination of SKILLS DEVELOPMENT FACILITATORS Who can serve as a SKILLS DEVELOPMENT Facilitator Registration of SKILLS DEVELOPMENT FACILITATORS with SETA Training of SKILLS DEVELOPMENT FACILITATORS Support of SKILLS DEVELOPMENT FACILITATORS 4. THE SKILLS DEVELOPMENT COMMITTEE What is a SKILLS DEVELOPMENT Committee?

2 When should a SKILLS DEVELOPMENT Committee be established? What should be the composition of a SKILLS DEVELOPMENT Committee? The role of the SKILLS DEVELOPMENT Committee ANNEXURES Annexure 1: GUIDELINES on consultation requirements for Workplace SKILLS Plans and Annual Training Reports GUIDELINES SKILLS DEVELOPMENT FACILITATORS AND SKILLS DEVELOPMENT COMMITTEES 1. INTRODUCTION SKILLS DEVELOPMENT FACILITATORS (SDFs) and SKILLS DEVELOPMENT Committees (SDCs), formerly known as Training Committees, have become an established practice in the mining and mineral sector. SDFs and SDCs, as in-house consultation forums, continue to play an important role in relation to SKILLS DEVELOPMENT 2.

3 THE PURPOSE OF THE GUIDELINES to guide employers and employees within the mining and minerals sector (MMS) regarding SKILLS DEVELOPMENT FACILITATORS and SKILLS DEVELOPMENT Committees. 3. THE SKILLS DEVELOPMENT FACILITATOR What is a SKILLS DEVELOPMENT Facilitator? An SDF is a person who will ensure that the organisation s Workplace SKILLS Plan / Implementation Report is developed and implemented and also serves as a liaison person between the organisation/s and the SETA. The SDF can be appointed from within the organisation/s, usually a person within the training division and/or human resources division.

4 An independent (external) SDF can also be used to assist the organisation with the implementation of SKILLS DEVELOPMENT at the workplace. The role and responsibilities of the SKILLS DEVELOPMENT Facilitator The role of the SDF is to amongst others: Take a holistic view of SKILLS DEVELOPMENT within the organisation with due consideration of legislative requirements and organisational imperatives; Serve as a resource with regard to all aspects of SKILLS DEVELOPMENT within the organisation; Serve as a contact person between the organisation and the SETA; Ensure that the organisation s databases can provide the relevant SKILLS DEVELOPMENT data.

5 GUIDELINES SKILLS DEVELOPMENT FACILITATORS AND SKILLS DEVELOPMENT COMMITTEES Assist the organisation in developing a Workplace SKILLS Plan which complies with legislated and SETA requirements; Submit the Workplace SKILLS Plan to the SETA; Advise the organisation on the implementation of the Workplace SKILLS Plan; Assist the organisation with the drafting of an Annual Training Report on the implementation of the previous year s Workplace SKILLS Plan; Advise the organisation on quality assurance requirements as set by the SETA; Communicate SETA initiatives, grants and benefits to the organisation; and SDFs that that do not perform their duties cannot be used as an excuse to the SETA by organisations in terms of deadlines missed, or information not passed on by the SDF.

6 CATEGORIES OF SDFS Primary SDFs The Primary SDF is the main SDF for the SDL number and the liaison person with the SETA. Only one (1) Primary SDF is permitted per levy number. Secondary SDFs Relevant people within the organisation, other than the primary SDF may be nominated as secondary SDFs. The role that they play may include, amongst others: a support role to the primary SDF; where they require access to the organisations information on SETA s management information system; where an organisation with multiple operations / divisions / branches may have one primary SDF but each operation / division / branch may have a secondary SDF to facilitate SKILLS DEVELOPMENT initiatives.

7 The number of secondary SDFs will depend on the number required by the organisation. GUIDELINES SKILLS DEVELOPMENT FACILITATORS AND SKILLS DEVELOPMENT COMMITTEES Nomination of SDFs The appointment of a suitably qualified SDF who is competent and at the appropriate level in the organisation is the responsibility of the organisation. In the case of medium and large organisations (with 50 or more employees) the organisation should appoint the SDF in consultation with the SKILLS DEVELOPMENT Committee, except in instances where the appointment process is followed in accordance with the organisation s recruitment policy and procedure.

8 In the case of small organisations (who employ 49 or less employees), who are unable to nominate an employee or contract an independent SDF to perform the role, may request the assistance from the SETA and SETA will allocate a resource to play the SDF role for the organisation. Who can serve as a SKILLS DEVELOPMENT Facilitator? Based on the criteria for the nomination of an SDF an SDF can be: An employee of the organisation; or A person that is formally contracted to the organisation to perform this role. In addition, SETA makes available the services of SETA-contracted SDFs to organisations, particularly small organisations, within the sector requiring support.

9 Should an organisation choose to use these services, the responsibility for legal compliance remains with the organisation. Training of SDFs It is the organisation s responsibility to ensure that the SDF has the necessary training to perform their role effectively. This includes both primary and secondary SDFs. Support of SDFs The SETA will provide support to registered SDFs in the form of updated SKILLS DEVELOPMENT information and toolkits and GUIDELINES on key topics in terms of their roles as an SDF such as the Organising Framework for Occupations (OFO) and WSP-ATR.

10 GUIDELINES SKILLS DEVELOPMENT FACILITATORS AND SKILLS DEVELOPMENT COMMITTEES All registered SDFs have access to the following data of the organisation on the SETA management information system: Organisation information page including details from SARS/Department of Higher Education and Training (DHET; Levy-grant history; Workplace SKILLS Plan (WSP) - Annual Training Report (ATR) status history. Registration of SDFs with the SETA The SDF is required to register with the SETA by completing the online SDF registration form and ensuring that the form is submitted to SETA with the necessary organisation signatures.)