How to complete your continuing professional …

1 How tocomplete yourcontinuingprofessionaldevelopmentpro fileYour duties as a registrantContentsAbout this document 1 Section 1: Submitting your CPD profile 2 Auditing the CPD of health and care professionals 2 General information on completing your CPD profile 2 Quick guide 3 Plagiarism 5 Protecting your anonymity 5 Returning your completed CPD profile 5 Section 2: What happens next? 7 What happens 7 Section 3: Putting your CPD profile together 10 The purpose of each part of the profile 10 Writing the summary of your practice history 10 Writing your statement 11 your supporting evidence 14 Confidentiality 16 Sample profiles 17 Disabled health and care professionals 17 your writing style 17 Finding out more 19 Data protection information 20 Notes 24 About this documentYou have been randomly selected for our CPD audit process, andthese guidance notes are intended to help you complete the CPDprofile to show us how you meet our standards.

2 They will also helpyou understand the audit process. However, if after reading theguidance notes there is something you do not understand pleasecontact have split the information in this document into three 1: Submitting your CPD profile This section coversgeneral CPD information and a quick guide to putting together 2: What happens next? This section details the deferrals process and the stages following the submission of 3: Putting your CPD profile together This sectiongives detailed information on ways in which you can write this document, we and us refers to the Health andCare Professions Council, and you refers to a professionalregistered with us, who has been selected for to complete your continuing professional development profile1 How to complete your continuing professional development profile2 Auditing the CPD of health and careprofessionalsWe have set CPD standards which registrants must meet.

3 Everytime a registrant renews their registration, they must confirm thatthey have met these standards and if selected for audit by theHCPC, must provide evidence of their CPD May 2008, whenever a profession renews its registration, wewill randomly audit the CPD activities of a proportion of theprofessionals from that professionals randomly chosen for audit must;send us a profile which explains how the CPD they have donemeets our standards; andprovide evidence to show that they have undertaken the activitiesdescribed in their profiles will be assessed by CPD assessors from theprofessions we regulate, who will decide if the profile meets theCPD information on completing your CPD profileBefore you fill in the CPD profile please read this guidance is important that you complete the profile fully and correctly toavoid it being returned to can fill in your CPD profile electronically, or you can write ortype it if you would would like to encourage you to complete the profile and list ofevidence electronically.

4 As this will help the assessors to read theinformation that you can download the CPD profile form in Word format from ourwebsite at This electronic profile has beendesigned to be downloaded so that you can complete itelectronically. When your profile and summary of evidence iscomplete please print it off and send it in with your evidence 1: Submitting yourCPD profileEnclosed with this guidance is a hard-copy CPD profile templateand an evidence summary form, which you can use should youwish to complete your CPD profile by you do decide to complete your profile by hand please ensurethat your writing is legible as we will need to photocopy your profilefor assessment. Please use black inkthroughout as this willensure that our Registration Department can read your informationeasily and your profile can be processed as quickly as guideBelow is a quick guide to completing your profile .

5 For furtherinformation please refer to the back of this document where wegive detailed guidance on completing your : ProfessionPlease fill in your profession using capital letters in this section, egOPERATING DEPARTMENT : CPD numberPlease fill in your CPD number in this CPD number will be on each piece of correspondence relatingto the audit that we send to you. Please note that this is not yourregistration number, this is a unique CPD number given to eachregistrant selected for CPD 2: Summary of recent work / practice (maximum500 words) your summary should describe your role and the type of work youdo. The summary should include your main responsibilities, identifythe specialist areas you work in and identify the people youcommunicate and work with 3: Personal statement (maximum 1,500 words)When you write your statement, we expect you to concentrate onhow you meet standards 3 and 4 how your CPD activitiesimprove the quality of your work and the benefits to service users.

6 How to complete your continuing professional development profile3 How to complete your continuing professional development profile4 You could do this by picking a number of CPD activities undertakenin the last two years and explaining what you did, what you learnt,what you do differently as a result of the activity and, finally, whohas benefited. You should include evidence of these activities insection 4 of your 4: Summary of supporting evidence submittedPlease list all the examples of CPD evidence that you are includingwith your CPD first piece of evidence should be a complete list of CPDactivities undertaken since you last renewed your registration. Thislist shows how you meet CPD standard your personal record of CPD activities you may have a largeamount of evidence relating to certain activities.

7 However, you donot need to send us all of this information, you only need to includeevidence to support the activities discussed in your of documentsAs far as we can, we will put in place systems to keep yourinformation safe. However, when you send items through the post,there is always the possibility that they may be lost. For this reasonyou should only send us copies of your supporting documents. Donot send us any original CPD assessors may sometimes ask to see originaldocuments. If this is the case, we will contact you to let you know,and to discuss the best way for you to provide us with all aspects of your work you must maintain patient is part of your responsibility under our Standards of conduct,performance and of the information you may want to send us may containpatients details.

8 If this is the case, please remove any details thatcould allow us to identify the patients. your supporting evidence willnormally be in the form of documents, so to maintain confidentialityyou could, for example, cover any personal details before making acopy of the HCPC has no objection to registrants using templates orexemplar documents to assist them in preparing their CPD profiles,but the use of standard documents or text from profiles preparedby other registrants or third parties is inappropriate, as a CPDprofile should be both a registrant's own work and a true reflectionof their own CPD your anonymityWe understand that some professionals may want to ensure thatthe CPD assessors who assess their profile are not able to identifythem. This is why we have allocated each registrant who is auditeda CPD number, which is separate from your HCPC registrationnumber ( your HCPC registration number is publicly available via theonline Register to anyone who wants to check your registration).

9 If you do want to make sure that your profile is assessedanonymously, then please carefully remove any information fromthe evidence you submit that could identify note that HCPC employees will still be able to link your CPDnumber to your registration record, so that we can let you know theoutcome of the assessment. HCPC employees will not share thisinformation with CPD your completed CPD profileWhen submitting your completed CPD profile , please rememberthe following all parts of the profile completed?Please do not use plastic wallets or staples as your profile will bephotocopied for the submit your renewal forms separately; failure to do this maycause a delay in processing your registration renewal and to complete your continuing professional development profile5 How to complete your continuing professional development profile6 Please address correspondence to:Registration Department CPD auditsThe Health and Care Professions CouncilPark House184 Kennington Park RoadLondon SE11 4 BUWe estimate that the average processing time for profiles will beeight to twelve weeks.

10 We will process CPD profiles in the orderthat we receive them. This means that the sooner you send us yourcompleted profile , the sooner it will be processed. During theassessment of the profile your HCPC registration will be unaffectedif we have received your signed renewal form and payment, and ifyou are not subject to any fitness to practise happens need to defer your CPD audit?We recognise that, very occasionally due to unavoidablecircumstances, you may need to ask us to defer (put off) youraudit. This may be because you cannot fill in your CPD profile as aresult of illness or family request the deferral of your CPD audit you need to:write to us and ask for a deferral setting out your reasons; andprovide evidence of the reason why you cannot provide your CPD your request for deferral is not supported by evidence it will bereturned to you and may cause delays in the processing of will look at your situation to see whether it merits deferral.