Intel Semiconductor (US) Ltd (LE760) Web Invoice

1 Intel CORPORATIONI ntel Semiconductor (US) Ltd( le760 ) Web InvoiceSupplier TrainingInternal Use OnlyINTEL CORPORATION2 Intel Information TechnologyIntel Information TechnologyBackground and Benefits of using Web Invoice BackgroundWeb Invoice is an accepted form of Invoice submission to the Intel Semiconductor (US) Ltd for all Invoice Benefits Improved on-time payment:-Web Invoice will reduce time spent tracking delayed/blocked payments Eliminates mail float:-Invoices entered electronically are received immediately, avoiding unnecessary mailing delays On-line Status Check and help tools:-Provides visibility to web invoices and assists suppliers in tracking their data after submission. Displays work-in-progress until either accepted or rejected. On-line help tools available Eliminates Paper Invoicing Costs:-Savings on paper invoicing, mailing and administrative costs.

2 Eliminates costs associated with missing or lost invoicesINTEL CORPORATION3 Intel Information TechnologyIntel Information TechnologySupplier Setup NeededInternal Use OnlyExisting WebSuite User (already registered) but missing Intel Semiconductor (US) parameters: Go to MY PROFILE to add company name to be able to view Intel Semiconductor s POs and to be able to use WebInvoice Applies to those that have their supplier numbers already applied in their accountsExisting Supplier but new WebSuite User (need to register): Go to Supplier Registration on the Intel Supplier Portal: Follow the steps for a new Intel Supplier User. The Intel WebsuiteApplication will be selected by defaultINTEL CORPORATION4 Intel Information TechnologyIntel Information TechnologyImportant Messages For the countries which require generating the country tax Invoice copy, we recommend to that the supplier create their own tax Invoice and keep by your own company for tax filling purpose after the Intel web Invoice is submitted.

3 The tax Invoice copy is not required to mail to Intel . Suppliers located in Vietnam, are required to select the VAT % either as VAT 0% or VAT 10% To avoid any Invoice rejection due to the tax amount mismatch please perform the following: If VAT 0% is selected, plsenter in the tax amount field If VAT 10% is selected, plsenter the VAT amount of 10% of the total Invoice in the tax amount field. For suppliers from other countries except Australia, Hong Kong, Malaysia, New Zealand, Singapore and Vietnam, plsenter the tax amount field if the tax amount is applicable for your Use OnlyINTEL CORPORATIONI ntel Information TechnologyIntel Web Suite/Web Suite Lite Registration Process5 Intel CORPORATION6 Intel Information TechnologyIntel Information TechnologyWeb Suite AccessThere are 2 types of access for Suppliers to access Web Suite:Web Suite WebSuite LiteWho is eligiblefor?

4 High transactionvolume suppliers >25 POs Smaller/lower transaction volume suppliers <25 POs with no existing websuite/EVMaccount Registrationprocess Suppliers need to go through standard registration process at Supplier Portal Supplier EVM validates access requests & re-validates quarterly that right employees have access. ( Intel contact validates supplier EVM and re-validates every six months)Pre-requisition: DUNS, Supplier ID, Tax ID, Intel Contact (Name and Email) Suppliers accounts are created by Intel buyers at WSLite Login ID &Password will be sent to intended recipient via email upon the account creationLimitation? No limitation to POaccess and invoicing against them Restricts visibility to most recent 25 POs & invoices supporting those POs.[upgrade tostandard websuite available] AccessLimited to Web PO, Web Invoice and Payment Tracker.

5 Routing Guide by Yes. Intel contact validates supplier EVM and re-validates every 6 months buyer will be responsible to disable supplier s account upon supplier s Standard RegistrationFAQWeb Suite LiteINTEL CORPORATION7 Intel Information TechnologyIntel Information TechnologyManage My ProfileManage My Account ModuleMaintain Personal InformationRequest Access to Additional ApplicationsCheck Status of Application on EVM RequestBecome an EVMView Company EVMsChange passwordsRemove AccountMaintain Supplier NumbersUpgrade to Standard (Full) RegistrationNormal users without accessXXXXXXXN ormal users with Websuite accessXXXXxXXXW ebsuite Lite users (without DUNS in account)XXXXXW ebsuite Lite users (with DUNS in account after converting to Standard Registration but access yet to be approved)XXXXXXXXM onth dd, yyyyINTEL CORPORATION8 Intel Information TechnologyIntel Information TechnologyStandard Registration Flow D-U-N-S Number-You will be prompted to enter theDun & BradstreetD-U-N-S number of the local office of the company for which you work.

6 This is a 9-digit number that is recognized as a universal standard for identifying companies worldwide Employee Validation Manager (EVM)-In order to register for full access your company will need to identify an Employee Validation Manager (EVM) who will manage the access of other users from your company. If your company does not currently have an EVM, you will be prompted to take on this responsibility as part of your you decline, your application will remain on hold until a user from your company assumes that role. Supplier Number For access to most applications you will need your10-digit supplier number. If you do not know your supplier number you can ask your buyer or other Intel CORPORATION9 Intel Information TechnologyIntel Information TechnologyEmployee Validation ManagerResponsibilities of an EVM: Manage company s user accounts Approving/rejecting new users requests Revoke user access when accounts not longer needed Quarterly audit to ensure lists are up to dateRequest for Approval Apply to become an EVM Enter valid Intel Contact email for validationStep 1: Action from Supplier Approve/Reject EVM requestStep 2: Action from Intel ContactSTEP TO BECOME AN on "Registration , click on "Manage My Account" in with your ID and password and click Submit Become an EVM a moment to read the roles and responsibilities.

7 Once done, click I Accept , enter the email address of your Intel Contact( Intel Buyer). An email will be sent to the Intel contact for review and CORPORATION10 Intel Information TechnologyIntel Information TechnologyStandard Web Suite Access -Web Invoice In Websuite package, there are many applications, Web Invoice , Web PO, Payment Tracker, Web ASN & Forecast. Web Invoice is just one of the application in Websuite. Access of Web Invoice will be given once the Web Suite account is approvedREQUEST ACCESS TO ADDITIONAL on "Registration , click on "Manage My Account" in with your ID and password and click Submit Request Access To Additional Applications the box next toWeb Suite ( Invoice /PO/Payment Tracker/ASN/Forecast) -Suppliers Only , click Submit . access request form is now displayed. Please fill in all the fields that have the orange asterisk next to them.

8 If you do not know how to fill out a field, mouse over the "?" symbol. An explanation box will appear. Once you submit the request, it will be routed to your company s EVM for approval. Only after the EVM has approved will it route to Intel for CORPORATIONI ntel Information TechnologyIntel Web Invoice :Create New Invoice11 Intel CORPORATION12 Intel Information TechnologyIntel Information TechnologyCreate New Invoice124 Sign in with you valid Login ID and passwordClick on Accounts Payable > Intel Web Invoice . Click on Create New InvoiceKey in PO#in the field above and click on CreateRefer to next CORPORATION13 Intel Information TechnologyIntel Information TechnologyCreate New Invoice2345 Enter Invoice NumberEnter Invoice Date (must NOT be future date)Date format: DD-MMM-YYYYP ayment Term default as according to PO Enter Ship/Service Date (must NOT be future date)Date format: DD-MMM-YYYY1 Ensure correct PO# for web Invoice creationCheck on the checkboxbeside the PO line Change Remaining Qty and/or Unit Price when necessaryINTEL CORPORATION14 Intel Information TechnologyIntel Information TechnologyCreate New Invoice78 Check on the checkboxbeside the PO line Change Remaining Qty and/or Unit Price when necessaryClick on Review Invoice to review Invoice before submission.

9 Return to this screen if any amendment CORPORATION15 Intel Information TechnologyIntel Information TechnologyReview InvoiceReview the Invoice details entered before submission. Edit Invoice should any amendment required Submit Invoice should there be no changes on the details enteredINTEL CORPORATION16 Intel Information TechnologyIntel Information TechnologyTax Invoice CopySave a copy of Invoice in local hard drive for future on File > SAVE AS or Print from your CORPORATIONI ntel Information TechnologyIntel Web Invoice :Create New Credit Memo17 Intel CORPORATION18 Intel Information TechnologyIntel Information TechnologyCreate New Invoice124 Sign in with you valid Login ID and passwordClick on Accounts Payable > Intel Web Invoice . Click on Create New InvoiceKey in PO#in the field above and click on CreateRefer to next CORPORATION19 Intel Information TechnologyIntel Information TechnologyCreate New Credit Memo12536 Enter correct PO# for web Invoice creationSelect Credit Type from dropdownEnter Supplier Original Invoice Number which needs to be offset withEnter Credit Number Enter Supplier Credit Date (Format: DD-MMM-YYY)Enter Ship/Service Date (Format: DD-MMM-YYYY)4 Intel CORPORATION20 Intel Information TechnologyIntel Information TechnologyCreate New Credit Memo7 Check on the checkboxbeside the PO line Change Remaining Qty and/or Unit Price when necessary89 Click on Review Credit Memo to review Invoice before submission.

10 Return to this screen if any amendment Credit Description Intel CORPORATION21 Intel Information TechnologyIntel Information TechnologyReview Credit MemoReview Credit MemoThis is the final check up before credit memo submission. Verify the information keyed, you may either Edit Credit Memo by going back to the earlier screen to make change, or click on Submit Credit Memo Intel CORPORATION22 Intel Information TechnologyIntel Information TechnologyCredit Note CopySave a copy of Invoice in local hard drive for future on File > SAVE AS or Print from your CORPORATIONI ntel Information TechnologyIntel Web Invoice :Check Invoice Status via Payment Tracker23 Intel CORPORATION24 Intel Information TechnologyIntel Information TechnologyIntel Payment TrackerIntel Payment Tracker helps with the search for invoices and payment information based on your Invoice Number, Purchase Order Number, Check/EFT/Payment Number, or Packing Slip Number.