Inventory Management Using Unit Supply System (Manual ...

1 UNCLASSIFIED Department of the Army Pamphlet 710 2 1 Inventory Management Using unit Supply System ( manual Procedures) Headquarters Department of the Army Washington, DC 1 December 2016 SUMMARY of CHANGE DA PAM 710 2 1 Using unit Supply System ( manual Procedures) This major revision, dated 1 December 2016 o Incorporates dual signature requirements for DA Form 1687 (para 2 28f(4)). o Revises requirements for automation accountability (para 4 38). o Updates total package fielding procedures (para 4 42). o Revises shop stock Management (chap 8). o Updates sensitive items and controlled cryptographic items based on AR 710 2 (para 9 9). o Clarifies the quarterly sensitive items Inventory (para 9 9). o Revises petroleum Management (chap 11). o Removes prescribed load list 300-line limit (throughout). o Moves ammunition Management to DA Pam 700 16 (throughout).

2 O Revises communication security procedures (throughout). o Eliminates CBS X reporting requirement (throughout). *This pamphlet supersedes DA Pam 710 2 1, dated 31 December 1997. DA PAM 710 2 1 1 December 2016 UNCLASSIFIED i Headquarters Department of the Army Washington, DC *Department of the Army Pamphlet 710 2 1 1 December 2016 Inventory Management Using unit Supply System ( manual Procedures) History. This publication is a major revi-sion. Summary. This pamphlet provides unit and/or organization manual Supply proce-dures. Applicability. This regulation applies to the Active Army, the Army National Guard/Army National Guard of the United States, and the Army Reserve, unless otherwise stated. During mobilization, chapters and policies contained in this reg-ulation may be modified by the proponent.

3 Proponent and exception authority. The proponent of this pamphlet is the Dep-uty Chief of Staff, G 4. The proponent has the authority to approve exceptions or waivers to this pamphlet that are consistent with controlling law and regulations. The proponent may delegate this approval au-thority, in writing, to a division chief within the proponent agency or its direct reporting unit or field operating agency in the grade of colonel or the civilian equivalent. Activ-ities may request a waiver to this pamphlet by providing justification that includes a full analysis of the expected benefits and must include formal review by the activ-ity s senior legal officer. All waiver re-quests will be endorsed by the commander or senior leader of the requesting activity and forwarded through higher headquarters to the policy proponent.

4 Refer to AR 25 30 for specific guidance. Suggested improvements. Users are invited to send comments and suggested improvements on DA Form 2028 (Recom-mended Changes to Publications and Blank Forms) directly to the Deputy Chief of Staff, G 4 (DALO SP), 500 Army Penta-gon, Washington, DC 20310 0500. Distribution. This publication is avail-able in electronic media only and is in-tended for command levels A, B, C, D, and E for the Active Army, the Army National Guard/Army National Guard of the United States, and the Army Reserve. Contents (Listed by paragraph and page number) Chapter 1 General, page 1 Purpose 1 1, page 1 References 1 2, page 1 Explanation of abbreviations and terms 1 3, page 1 Requesting clarification and deviation of authority 1 4, page 1 Nonapplicability of special items 1 5, page 1 Requesting an accounting waiver 1 6, page 1 unit identification code and Department of Defense activity address code changes to property accounts 1 7, page 1 General instructions for Using this pamphlet 1 8, page 2 Chapter 2 Requesting and Receiving Supplies, page 2 Section I Requesting Supplies, page 2 General 2 1, page 2 The Uniform Materiel Movement and Issue Priority System 2 2, page 2 Control of priority designator utilization 2 3, page 3 The required delivery date 2 4, page 4 End item codes 2 5.

5 Page 4 Contents Continued ii DA PAM 710 2 1 1 December 2016 Forms used to request supplies 2 6, page 5 Preparation of DA Form 2765 1 2 7, page 5 Preparation of DA Form 3161 when used as a request for issue 2 8, page 5 Preparation of DA Form 581 when used as a request for issue 2 9, page 5 Preparation of DD Form 1348 6 as a request for issue 2 10, page 6 Section II Special Request Instructions, page 6 Requests for recoverable or nonexpendable components 2 11, page 6 Capable and anticipated not mission capable Supply 2 12, page 8 Modification work order and modification kits 2 13, page 8 Classified communication security items 2 14, page 9 Requests for items in addition to authorized allowances 2 15, page 9 Preparation for overseas movement requests 2 16, page 9 Requests for construction-type equipment 2 17, page 9 Request for repair parts in support of commercial construction equipment , materiel handling equipment , and commer-cial vehicles or commercial design tactical vehicles 2 18, page 9 Requests for medical items 2 19, page 9 Exception data requests 2 20, page 9 Section III Document Register, Supply Status, and Due-In Status File Procedures, page 10 Keeping DA Form 2064/electronically generated DA Form 2064 2 21, page 10 Supply status 2 22, page 13 Section IV Follow-up, Cancellation, Modification, and Reconciliation Procedures, page 14 Follow-up procedures 2 23, page 14 Follow up on a shipment (request for transportation status)

6 2 24, page 16 Cancellation procedures 2 25, page 16 Modification of previously submitted requests 2 26, page 16 Reconciliation or validation of Supply requests 2 27, page 17 Section V Receiving Supplies, page 18 Authorization to request or receipt for supplies 2 28, page 18 Receipt documents 2 29, page 19 Recovered property 2 30, page 20 Chapter 3 Disposition of Property, page 20 Section I Turn-in Procedures, page 20 When property is turned in 3 1, page 20 Where property is turned in 3 2, page 20 Forms used for turn-ins 3 3, page 21 Section II Special Turn-In Instructions, page 21 Turn-in of property book and nonexpendable items 3 4, page 21 Reporting and turn-in of classified communication security materiel 3 5, page 23 Turn-in of expendable and durable supplies 3 6, page 23 Disposal of batteries 3 7, page 23 Turn-in of found on installation property 3 8, page 24 Turn-in of temporary loan materiel 3 9, page 24 Turn-in of returnable containers 3 10, page 24 Contents Continued DA PAM 710 2 1 1 December 2016 iii Return of discrepant shipments 3 11, page 24 Return of property issued to support DA-approved emergency requirements 3 12, page 25 Turn-in of parachutes and components 3 13, page 25 Turn-in information Management processing equipment items 3 14, page 25 Return of items to the self-service Supply center 3 15, page 25 Product Quality Deficiency Reports Exhibit Return Program 3 16, page 25 Section III Lateral Transfer of Property, page 26 Transfer approval 3 17, page 26 Transfer procedures 3 18, page 26 Transfer of organizational clothing and individual equipment when a unit moves 3 19.

7 Page 28 Substitution procedures 3 20, page 28 Chapter 4 Accounting for Property, page 29 Section I Property Book Accounting, page 29 Items that require property book accounting 4 1, page 29 Other on-hand items 4 2, page 30 Types of property 4 3, page 30 Organization of the property book 4 4, page 30 Appointing the property book officer 4 5, page 30 Transfer of accountability 4 6, page 31 Preparation of property book records 4 7, page 31 Preparation of property book pages for substitute items 4 8, page 33 Posting accounting data on DA Form 3328 4 9, page 34 Posting Management data on DA Form 3328 4 10, page 34 Posting entries on DA Form 3328 1 4 11, page 35 Correcting entries to property book pages 4 12, page 35 Remaking property book pages 4 13, page 36 Converting to an automated property accounting System 4 14, page 36 Disposition of property book pages 4 15, page 36 Keeping the supporting document files 4 16, page 36 Lost, stolen or destroyed property books 4 17, page 37 Closing the property book account 4 18, page 37 Section II Minor Property Book Adjustments, page 37 Discrepancies in makes, models, sizes or obvious errors in serial numbers 4 19, page 37 National stock number changes 4 20, page 37 unit of issue changes that affect the balance on hand 4 21, page 38 Change in accounting requirements (accountable to nonaccountable) 4 22, page 39 Change in accounting requirements (nonaccountable to accountable)

8 4 23, page 39 Assembly of an end item 4 24, page 39 Disassembly of an end item 4 25, page 40 Consumption of class I, II, III, basic loads or class V combat load 4 26, page 40 Small arms serial number registration and reporting 4 27, page 41 Section III Special Accounting Procedures, page 41 Negotiable media 4 28, page 41 Disposition of aviation fuel identaplates 4 29, page 42 Items obtained from Defense Logistics Agency Disposition Services through the Supply support activity 4 30, page 42 Temporary assets 4 31, page 42 Semitrailers of motor transport units 4 32, page 42 Contents Continued iv DA PAM 710 2 1 1 December 2016 Medical assemblies and equipment sets 4 33, page 43 Support items authorized separately 4 34, page 43 Accounting for field wire in the Army National Guard 4 35, page 43 Accounting for commercial leased vehicles 4 36, page 43 Accounting for General Services Administration long-term assignment vehicles under interagency fleet Management System 4 37, page 44 Accounting for information Management processing equipment 4 38, page 44 Assigning responsibility for lease property other than information Management processing equipment 4 39, page 45 Accounting for chaplain kits and other nonexpendable, nonrecoverable, ecclesiastical supplies 4 40, page 45 Accounting for System furniture 4 41, page 45 Total package fielding 4 42, page 46 Air delivery material 4 43, page 46 Confiscated property 4 44, page 46 Chapter 5 Assigning Responsibility for Property, page 46 Overview 5 1, page 46 The property book 5 2, page 47 Hand receipt procedures 5 3.

9 Page 47 Temporary hand receipt procedures 5 4, page 50 Temporary loan of Army National Guard and Army Reserve equipment to the active component 5 5, page 52 Use of DA Form 3749 (Equipment Receipt) 5 6, page 52 Management of property by use of an Inventory list 5 7, page 53 Chapter 6 Controlling Components of End Items, page 54 Hand-receipt annex procedures 6 1, page 54 Component hand-receipt procedures 6 2, page 55 Tool room procedures 6 3, page 57 Cash sales of hand tools 6 4, page 59 Chapter 7 Management of Basic and Operational Loads, page 59 General 7 1, page 59 Basic loads of class I, II, III, IV, V (ammunition combat load), and VIII (except medical repair parts) supplies 7 2, page 59 Basic loads of class II (durable and expendable), III, IV, and VIII (except medical repair parts) supplies 7 3, page 59 Operational load of class I supplies 7 4, page 61 Operational loads of class II, III(P), IV, and VIII (except medical repair parts) supplies 7 5, page 62 Operational load of class III (bulk)

10 Supplies 7 6, page 62 Chapter 8 Repair Parts Procedures, page 63 Overview 8 1, page 63 Units authorized shop stock 8 2, page 63 Communications security maintenance activity shop stock 8 3, page 63 Location of shop stock and records 8 4, page 63 Initial shop stock stockage for newly activated units and units having changes in assigned equipment 8 5, page 63 Initial mandatory parts lists 8 6, page 64 Updating shop stock records when initial mandatory parts lists are received 8 7, page 64 Preparing, processing, and updating DA Form 2063 R 8 8, page 65 Preparing request documents 8 9, page 65 Requests for shop stock items 8 10, page 65 Forecasting shop stock requirements 8 11, page 65 Reparable Management 8 12, page 65 Posting the DA Form 2064 8 13, page 65 Contents Continued DA PAM 710 2 1 1 December 2016 v Keeping the due-in status file 8 14, page 66 Follow-up, cancellation, and modification of requests 8 15, page 66 Reconciliation and validation of Supply requests with the Supply support activity 8 16, page 66 Preparing and maintaining DA Form 3318 8 17, page 66 Review of DA Form 3318 and Inventory of the shop stock 8 18, page 66 Keeping the nonstocked item demand file 8 19, page 67 How to determine initial stockage level for a demand supported item 8 20, page 68 Adjusting shop stock authorized stockage quantities 8 21, page 68 Deletion and retention of shop stock items 8 22, page 68 C