Job Description - Procurement Coordinator

1 Job Description Procurement Co- ordinator SALARY: Competitive Salary HOURS per week WORKING PATTERN Monday Friday LOCATION The ACC Liverpool Group, Kings Dock, Liverpool, L3 4FP. PRIMARY FUNCTION OF THE JOB: To ensure all information is accurate and that internal purchasing processes have been followed. This ensures compliance with the overall Procurement procedures and the reliability of all spend information outputs by the Procurement and the wider Finance Team. To contribute to the overall objectives of the Procurement Team. To work towards the continuous improvement of the Procurement Teams administration, processes and performance. DIRECTLY RESPONSIBLE TO: Procurement Manager DIRECTLY RESPONSIBLE FOR: N/A. MAIN AREAS OF RESPONSIBILITY: To use the EBMS System to process requisitions and purchase orders. To ensure all purchase orders placed follow the correct internal purchasing processes, and are processed in a timely manner.

2 Date Created: Date Modified: November 2017. To monitor outstanding purchase orders, order maintenance, deal with any purchase order related issues in addition to assisting the transaction processing team with invoice queries where necessary. To ensure all purchasing data is accurate, were possible. To work closely with the other members of the Team to ensure the operational efficiency and effectiveness of the Procurement services and delivery services when required and the effective implementation of procedures and instructions. To build and maintain a supplier database within EBMS. To deliver purchasing module training and support to other members of staff on the EBMS system. To undertake some Contract Administration duties for general business contracts. To build and maintain relationships with internal customers and with suppliers. To undertake and manage various Procurement projects as directed by the Procurement Manager and successfully produce the agreed outputs within the timescales required.

3 To undertake research of new suppliers and ensure they meet the business requirements. To build and maintain relationships with existing and new suppliers to ensure they meet the business requirements. To be the first point of contact for selected contracted suppliers as directed by the Procurement Manager. To support and advise internal customers when sourcing new products and to ensure this is done within the corporate guidelines. To deal with supplier queries in a manner fitting with the ACC Liverpool customer service ethos. To assist in the implementation of, and ensure the utilisation of the Procurement systems for ACC Liverpool. To provide support in the provision of Procurement reports to the Senior Management Team as required. To provide up to date information to the Senior Management Team in respect of Procurement arrangements. To undertake training for non- Procurement staff on Procurement related matters.

4 Maintain the contracts register and any approved supplier lists. Date Created: Date Modified: November 2017. To carry out research and analysis in connection with Procurement projects and using the information gained advise managers as to the appropriate course of action. To assist with the calculation and achievement of savings statistics. To assist with the maintenance of a record of the savings achieved through the introduction of more efficient and economic Procurement arrangements. To provide reports as directed by the Procurement Manager. To adhere to ACC Liverpool's Health and Safety policy and observe a duty of care to other users of ACC Liverpool. To sustain a flexible and adaptable attitude to the work of the team. To contribute to the success of the team in meeting ACC Liverpool's aims and objectives. This job Description is not intended to be either prescriptive or exhaustive; it is issued as a framework to outline the main areas of responsibility at the time of writing.

5 To undertake any other duty commensurate with this post as determined by the Procurement Manager ACC Liverpool. Signed by Employee: Date: _____. Signed by Line Manager _____. Date _____. Date Created: Date Modified: November 2017.