Land Records Computerization - Gujarat Informatics Limited

1 - An e-Governance Bulletin from Gujarat Informatics LTD. land Records Computerization Vol. 1 l No. 4. March 2003. Earth is precious. Whatever befalls the Earth - befalls the sons of the Earth. Man did not weave the web of life - he is merely a strand in it. Whatever he does to the web, he does to himself.. This we know - the Earth does not belong to man - man belongs to the Earth. This we know, all things are connected like the blood, which unites one family (rewritten by Ted Perry). This was the reply of Chief Seattle to The Great White Chief from Washington, in response to the offer made by the latter for a large Introduction area of Indian land accompanied with a promise of reservation . Drive in Gujarat for the Indian people. The quote described above is regarded as the most beautiful and profound statement on the EARTH & its Focus and Environment ever made. land and its people define basic Objectives framework of any civilization.

2 The resources, their ownership and accessibility of land are some of the fundamental constituents of The Process any system which is meant to govern multilateral aspects like Role of NIC & socio-economic; cultural and political aspects of human societies. GSWAN Soon after India achieved Independence, efforts were made to liberate landowners from the clutches of colonial system by Operational- bringing in paradigm shift from tax-based approach to land isation Status resources management. In India land ownership lies in the name of individuals and not the State. After Independence due significance has been accorded to statistics related to crop, irrigation and land use for them to form a basis for land Information development in the country. Courtesy Shri , Principal Secretary, Revenue Dept. Shri Sharad Rawal CIO, Revenue Dept. Editorial Team Neeta Shah Satish Iyengar Sumit Ghosh Hon.

3 CM inaugurating Chota-Udepur taluka Operationalisation 1. - An e-Governance Bulletin from Gujarat Informatics LTD. In present day land record systems, a number of In 1985 it was resolved in It was decided that efforts Conference of Revenue Ministers should be made to Records are being to computerize land Records on computerize core data maintained at the village, pilot basis. The Ministry of Rural contained in land Records , so tehsil and district levels as in Development (MRD), Government as to assist development statement of land holdings, of India, took the initiative to planning and to make land revenue, rental Records accessible to cropped areas and land identify the deficiencies in the people/ planners /. use pattern. There are present systems of revenue administrators. Further, the more than 20 registers that administration and land Records . scheme was extended to are being maintained by It provides funds to States for utilizing IT as a remedial tool to other districts as well.

4 Revenue Department. The number of registers varies build land Information System. Computerisation of land from State to State though. The 100% Centrally Sponsored Records started in Gujarat in Principal Records being Scheme on Computerisation of the year 1989 when a pilot maintained are land Records (CLR) was started in project was taken up to 1988-89 with the intention to experiment computerisation (1) Village map: A pictorial remove the problems inherent in of Gandhinagar district land form showing the village the manual system of Records . This pilot project was and field boundaries; maintenance and updating of financially assisted by GOI. land Records to meet the Due to this pilot project a (2) Field book or khasra' requirements of various group of detail study report could be which is an index to the users. It began as a pilot project in prepared on aspects like map, in which changes in eight Districts/ States , knowledge level of land the field boundaries, their Rangareddy ( ), Sonitpur Records in revenue area, particulars of tenure- (Assam), Singhbhum (Bihar), administration, role of talati, holders, methods of Gandhinagar ( Gujarat ), Morena recurring expenditure, Irrigation, cropped area, ( ), Wardha (Maharashtra), phasing of incorporating of other uses of land etc.

5 Are Mayurbhanj (Orissa), and computerisation, role of recorded. Dungarpur (Rajasthan). 2. - An e-Governance Bulletin from Gujarat Informatics LTD. revenue administration, for primary data entry and day to ! State Monitoring Cell computerisation day activity of the project, as a has been formed for day- methodology, interest level special case. to-day guidance, of administration for One Taluka in each district are association of NIC, computerisation, condition identified for operationalisation. software development and of land record , maintenance For these selected 25 talukas, 25 testing, training. This cell is for updated land Records , Taluka unit staff comprises of 1 Dy working in Revenue financial implications etc. Mamlatdar, 1 Data Entry Operator Department. and 1 Peon. ! District Inclusion in 9th Five Year Plan The Secretariat Cell comprises 1 Implementation Committee Government of India started Dy Secretary, 1 Under Secretary, 1 formed at district level releasing funds for the Section Officer, 2 Assistants and 1 under the Chairmanship of project from 1995-96.

6 On Peon for monitoring the project at the Collector, a District guidelines of Action Oriented State level and to upkeep the Implementation. District Committee of State, this administrative aspects of the Heads of concerned project was included as a project. departments, MLAs, regular scheme in 9th Five PROJECT MONITORING Dist/Taluka Panchayat Year Plan and a target of Separate cells and committees members participate in this completion of 70 taluka's have been setup to monitor the this committee. was decided. Software progress of the project. These are: ! District designed in-house in pilot ! State Level Steering Implementation Committee work was handed over to Committee under the is formed in every district. NIC, after which NIC started Chairmanship of Principal The District Collector chairs enhancement in software for Secretary has been formed. this committee. District State-wide project.

7 Secretaries and HODs of the Heads of concerned Man-Power concerned departments are departments and political The man-power distribution members of this committee. executives of the District plan in the state for the Committee meets for policy level representing Parliament, project is as follows: decisions 2-3 times a year, for State assembly, District The District Unit comprises of other important aspects of the Panchayat, Taluka 1 Dy Mamlatdar, 1 Circle projects and to review the Panchayat and social progress of the project. activists with specific Officer, 1 Clerk and 1 Peon 3. - An e-Governance Bulletin from Gujarat Informatics LTD. interest are offered membership of this Committee. This Comittee ! The Computerisation of ! Providing electronic advises, drives, supervises land Records (CLR) could record of rights (ROR) to land and monitors activities of this safely claim to be the first owners at nominal rates.

8 Project in the district. initiative of E- Governance in ! Information ! Nodal Officer One India, at the Grass-root level. empowerment of Deputy Collector has been The focus of the entire landowners. identified in each district who operation has always been to ! Low cost and easily takes up planning, employ state of art information reproducible data for implementation, monitoring technology (IT) to galvanize reliable and durable of the district level working of and transform the existing land preservation. this project. He reviews record system of the country. ! Value addition and District Unit's work. ! Ensuring efficient, modernization in land accurate, transparent delivery administration. mechanism and conflict Integration with other Data sets towards Comprehensive resolution in ownership. LIS. 4. - An e-Governance Bulletin from Gujarat Informatics LTD. A Records of Rights (RoR) is with the mismatch lists derived Taluka obtained through the from the computer are supplied Operationalisation - After the following stages: to the village Talati.

9 He checks the data validation, data is record Updation - print and does point out the errors transferred to the taluka Errors in land Records were in data entry, when it is necessary headquarter computer, to correct to village record . Then where data is converted into highly needs to be scrapped before the data random checking is done by formats compatible with Deputy Mamlatdar and windows based platform. entry task. Guidelines for data entry were issued in Mamlatdar (Tehsildar) and Form 7 part of the Village two parts I) to rectify the corrected copies with complied Form 7/12 is locked and errors in land record ii) to mismatch lists are sent to district nobody can make any data entry operators. These computer room where correction changes without the guidelines were conveyed are carried out in the computer. Certified Mutation entry up to the village level The State Monitoring Cell, LRC, effect.

10 To carry out the Gandhinagar carry out test Mutation entry NIC has officials through meetings held at district/taluka checks on random basis. Minute developed the software for verifications are done and errors Village Form 6 Mutation levels. pointed out are solved on the Register. Special care has Data Entry - For the data entry work, Collectors spot for the problem faced at the been taken to maintain the were empowered to invite district level. To curtail the errors in safety and security of this tenders and finalize the data entry and validation work important record . Any and to avoid the same repetitive change in VF 7 can be rate of D/E. Data entry is mistakes, SMC has issued detailed carried out only after use of done by private agencies. guidelines. Thus, verification and Password by the Deputy As stated above guidelines for data entry operators correction are carried out until the Mamlatdar and Mamlatdar.