Leadership Resources - KofC

1 Leadership Resources Practical Information for Grand Knights, District Deputies and Financial Secretaries Table oF ConTenTS Standing Council 20. Admission Committee .. 20. Recruitment 20. General Section Retention Committee .. 21. Knights of Columbus Organizational Chart .. 2. Council 21. Supreme Council Headquarters Ceremonial Guidelines .. 21. Contact Directory .. 3. Financial Secretary 22. Forms and Reports .. 3. Qualifications for Membership .. 4. District Deputy Section Initiation Fees and Council 4. Introduction .. 23. Star Council award .. 5. Ceremonial Work Within Your District .. 23. Father McGivney 5. District Deputy Expense Form .. 23. Founders' Award .. 5. Official Council Visits .. 23. Columbian 5. New Council 24. other awards .. 6. Council Reactivation .. 24. International Service Award .. 6. Council Retention .. 24. Contest of Champions 6. District Meetings .. 25. District awards .. 6. Strategy Sessions.

2 25. New Council Award .. 6. Officers Online District Deputy Section .. 26. Star District Award .. 6. Miscellaneous District Deputy Section .. 26. All Star District Award .. 6. Financial Secretary Section 6. Introduction .. 27. Duties of Council officers .. 8. Financial Secretary Compensation .. 27. Chaplain .. 8. Income Tax 28. Grand 8. Deputy Grand Knight .. 8 Bonding .. 28. Chancellor .. 8 Annual Federal Information Return Form 990. Financial 8 ( Councils) .. 28. Recorder .. 9 Officers Online Financial Secretary Section .. 29. 9 The Member Billing Application .. 29. Lecturer .. 9 Initial Setup for First-Time Users .. 29. 9 Billing Members .. 31. Warden .. 9 Generating Notices .. 32. Inside/Outside Guards .. 9 Examples of Billing 33. Board of Trustees .. 9 Processing Payments from Members .. 33. Membership 9 Processing Receipts from Other Sources .. 33. Program Director .. 9 Generating Membership Cards.

3 33. Faith Director .. 10 Institution of 34. Family 10 Order on Treasurer (Vouchers) .. 34. Community Director .. 10 Suspension of Council .. 34. Life Director .. 10 Record Retention .. 34. Protocol .. 10 Report of Officer Elections .. 35. Grand Knight Section Monthly Statement .. 35. Introduction .. 11 Member Data 36. Council Audit .. 11 Death of a Member .. 36. Council 14. Membership Procedures .. 14. Membership Procedures Transferring Online Members .. 17. Candidate Tab Entering Member Information Online .. 17. Officers Online Grand Knight Section .. 17. Honorary and Honorary Life Membership Honorary 18. Honorary Life 18. Honorary (Honorary Life) Membership Ceremonial .. 19. Knights of Columbus oRGanIZaTIonal CHaRT. SUPReMe CoUnCIl State Deputy, last living Past State Deputy, Territorial Deputy, delegates to the Supreme Council, Supreme Council o cers, board of Directors and Past Supreme Knight boaRD oF DIReCToRS/.

4 SUPReMe CoUnCIl oFFICeRS. STaTe CoUnCIl Grand Knights, Immediate Past Grand Knights, State o cers and last living Past State Deputy DISTRICT DePUTY. aSSIGneD CoUnCIlS CHaPTeRS. Grand Knight Deputy Grand Knight Chaplain Chancellor Financial Secretary Recorder Membership Director Treasurer Program Director advocate Faith Director Warden Family Director elected Guards Community Director appointed Trustees life Director lecturer 2. GeneRal SeCTIon SUPReMe CoUnCIl HeaDQUaRTeRS ConTaCT DIReCToRY. Main Number ..203-752-4000. Customer Service ..1-800-380-9995. Supplies Online ..1-833-591-7770 Fraternal Catholic Information Service ..203-752-4574 Ceremonials ..203-752-4346 Chaplains Programs and Development ..203-752-4267 Columbia Magazine ..203-752-4398 Council Accounts ..203-752-4392 Financial Secretary Appointments ..203-752-4285 Membership Growth ..203-752-4473 Membership Member Management/Member Billing ..203-752-4210 Scholarships.

5 203-752-4332 For general inquiries, FoRMS anD RePoRTS. Due Date Form/Report June 30 Report of Chosen Officers for the Term (#185). OR the Officers Screen on Member Management August 1 Service Program Personnel Report (#365)*. OR the Service Personnel Screen on Member Management August 15 Semiannual Council Audit (#1295). December 31 District Deputy Semiannual Report (#944A). January 31 Annual Survey of Fraternal Activity (#1728)*. February 15 Semiannual Council Audit (#1295). June 30 Columbian Award Application (#SP-7)*. June 30 District Deputy Semiannual Report (#944B). Immediately Membership Document (#100). If Required Notice of Intent to Retain (#1845). As Required Entries for the State Council Service Program Awards Contest (#STSP). and Family of the Year Contest to your state council Monthly Exemplification Report (#450). Monthly Family of the Month (#1993). * Indicates Star Council Award Requirement 3.

6 QUalIFICaTIonS FoR. MeMbeRSHIP. If questions regarding the practical The qualifications for Knights of Columbus Catholicity of an applicant or member membership, as contained in Section 101 of the arise, the pastor of the applicant or Laws of the Order, are: member should be consulted before l Only practical Catholics in union with the any action is taken. Holy See shall be eligible and entitled to continue membership in the Order. l An applicant for membership shall not be less than 18 years of age on his last birthday. InITIaTIon FeeS anD CoUnCIl DUeS. PRaCTICal CaTHolIC GUIDelIneS. The Laws of the Order prescribe that the initiation Guidelines have been established to assist in fee shall be fixed by the council, provided, determining the practical Catholicity of an however, no initiation fee shall be required of any applicant or member. These guidelines will assist priest or member of a religious community who the grand knight in performing his duties when applies for membership.

7 The rules also provide serving on the council's admission committee. that for those entering under 26 years of age, the These guidelines include: initiation fee shall not exceed $10. In cases of Juvenile to Adult transactions, the maximum l A practical Catholic accepts the teaching initiation fee is $5, provided application is made authority of the Catholic Church on matters prior to the applicant's 19th birthday. of faith and morals, aspires to live in accordance with the precepts of the The Laws of the Order set forth specific provisions Catholic Church, and is in good standing regarding dues payable by each member. Dues with the Catholic Church. shall be levied in advance in an amount as fixed l A practical Catholic strives to have a by the council. The dues for all associated and greater knowledge of the teaching of insurance members shall be the same, and they Christ and his Church, and to accept, must not be less than $5 per year.

8 However, respect and defend the Church's authority councils may fix a different rate of dues for (vested in the Supreme Pontiff, the insured members under 26 years of age, but the hierarchy and clergy united with him) to same shall not be less than $3 per year. teach, govern and sanctify the faithful. l A practical Catholic gives material and moral support to the Church and her works on all levels, promoting the programs of the parish and diocese and coming to the aid of the missions, the needy and the under- privileged; supports and advances the just causes of minority groups; endeavors to eliminate unjust discrimination, prejudice, etc.; and supports the Church in her defense of marriage and family life. 4. STaR CoUnCIl aWaRD The Founders' award recognizes excellence in the promotion of our insurance and fraternal In order for your council to earn the Star Council benefits. The 2020-2021 Fraternal Year introduces Award, it must: a new method for achieving the Founders' Award.

9 Councils can now fulfill all requirements towards l Earn the Father McGivney award for this award by hosting two Fraternal Benefit membership growth; Seminars. These events are coordinated in l Earn the Founders' award for insurance conjunction with your local field agent who will growth; report your council's participation to the Supreme l Earn the Columbian award for well- Council. There is no application for the Founders'. rounded council programs by submitting Award as eligibility is automatically determined by the Columbian Award Application (#SP-7); the Supreme Council. l Submit the Service Program Personnel Report (#365); The Columbian award recognizes your council's l Submit the Annual Survey of Fraternal charitable service activities and fraternal programs. Activity (#1728); and In order to earn the Columbian Award, your council l Remain in good standing with the must earn four program credits in each of the four Supreme Council (including youth categories of the Faith in Action program model, for protection compliance) a total of 16 program credits.

10 Programs conducted (In the and Canada, this includes by your council, whether they be Supreme Council- being fully compliant with applicable Safe sponsored programs or unique activities environment requirements.) coordinated locally, count for one program credit. Additionally, half of the Faith in Action programs are The Father McGivney award recognizes Featured Programs. Featured Programs count as excellence in council membership growth. two program credits towards the Columbian Each year, your council is assigned a membership following is a list of Faith in Action quota from the Supreme Council. For the award, Featured Programs: growth is considered to be net increase over losses through suspension or withdrawal. Deaths FAITH COMMUNITY. RSVP Coats for Kids do not count against your quota, and transfers in Into the Breach Global Wheelchair Mission or out of your council do not count for or against Spiritual Re ection Habitat for Humanity your quota.