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1 2014. Exchange Logistics TMS Routing Guide TMS Routing Guide Table of Contents How to log in .. 3. Finding your purchase order..5. Selecting a ship from location ..7. Entering your first available ship date ..9. When to contact buyer for an amendment..11. Releasing order by total weight, cube and quantity 12. How to find Updating your TMS contact 16. TMS team contact 1) Log on to a. Enter Username and Password b. New users, please click Register Now and contact for activation; please include your name, and vendor code or purchase order number. Please re-register if your account has not been used for more than six months. Accounts not used for more than six months are automatically deleted by the system. Return to Top -3- c. Click on Transportation Management System link Return to Top -4- 2) Find your purchase order a.

2 Option 1 (recommended). i. Click on Search for PO . ii. Enter PO number and select Go . b. Option 2. i. Click on Open (This will give you all Purchase Orders that are in TMS). ii. Click the heading titled Contractor Ship Date to sort data by ship date (This date is the date by which the PO. must ship; this will put the PO's in order from oldest to newest). Option #1. Option #2. Return to Top -5- 3) Click on the PO number Return to Top -6- 4) Enter Ship From location a. If you have already set up the Ship From location, simply enter the Short Name and click . Return to Top -7- b. If you do not have an address set up, follow these steps: i. Click ii. Click Add (at the bottom of address listing). iii. Enter Short Name first (Short version of company name used to release subsequent purchase orders).

3 Iv. Enter full company name in Company field v. Enter Location (not required; helps to identify multiple ship points). vi. Enter Street Address . vii. Enter City . viii. Enter State (use 2 character abbreviation). ix. Enter Zip Code . x. Enter Country (use 2 character abbreviation). xi. Enter Contact Information (name and phone). xii. Enter email address in Email field xiii. Check Notify by Email (This is how you will receive routing instructions). xiv. Do not check Fax ; it does not work xv. Click From in the address keeper filters xvi. Click Ok ; your address should now populate Return to Top -8- 5) Enter First Available Ship Date . b. Suppliers are allowed to ship up to 3 days before or 3. days after contract ship date c. Suppliers must release 72 HOURS PRIOR* to the ship date selected within the ship window Example.

4 Contract ship date of 5/7/14. Ship window from 5/4/14 to 5/10/14 (weekends and holidays included). To ship on 5/4/14, PO must be released on or before 5/1/14. To ship on 5/7/14, PO must be released on or before 5/4/14. First Available Ship Date: (mmddyy). Must Ship by Contractor Ship Date: 05/07/14 (mm/dd/yy). Required Delivery Date: 05/19/14 (mm/dd/yy). System optimization occurs Sunday-Friday at 18:00 CST. If releasing after 18:00 CST, please add an additional day for processing Because optimization does not occur on Saturday, Saturday and Sunday are counted as a single day *Failure to comply with the 72 hour requirement may result in non- compliance charges being accessed to your company. 6) Enter special instructions, if applicable. Special instructions are for the use of the carrier, and are not seen by the TMS.

5 Staff. Please note this must be keyed as up to 80 characters or spaces across without using character return key. Use of the return key or more than 80 characters will cause your shipments to fail to process. Return to Top -9- Status Status 7) Select lines to be released (if releasing multiple line items or weight and cube is incorrect see release by total weight, cube and quantity). 8) Enter correct quantity, weight and cube for each line* (if incorrect) or see instructions on how to release by total weight, cube and quantity. * If PO is shipping on pallets, pallet weight must be included. If product is not stackable, cube entered must account for space in the truck that cannot be used by other freight (Ex. non-stackable furniture). Additional pallet weight or cube may be added to any line item.

6 Failure to reflect accurate weights or cubes in TMS or on your bill of lading may result in non-compliance charges. TMS does not allow you to release more than PO was written for. 9) Click Save . Return to Top -10- 10) Now your status (top right-hand corner) will show either: d. Pending No lines have been released, or e. Open At least one line has been released, or f. Released Entire PO has been released. 11) Routing instructions should be sent to you 48-96 hours prior to your First Available Ship Date (if no routing instructions are sent to your email, see instructions on How to Find Routing). 12) Suppliers are required to notify the TMS team of any changes or mistakes that have been made in the order release process. This includes, but not limited to, changes in weight or cube, order cancellations, incorrect pick-up address, and duplicate routing requests.

7 Failure to comply with this may result in non-compliance charges being accessed to your company. For all shipments less than a truckload, suppliers are required to contact the carrier and make an appointment. Please include both your PO and shipper reference number on all bills of lading. Failure to comply will result in carrier billing problems, and may result in non-compliance charges. For complete information regarding bill of lading requirements, please reference the Exchange Supplier Requirements. When to Call Buyer for an Amendment*. 1) If the contract ship date has passed, and there is not enough time to allow for the 72 hour requirement 2) TMS will not allow you to enter First Available Ship Date a. Ask buyer for amendment to extend Contractor Ship Date and Required Delivery Date (RDD).

8 B. Amendments cannot be done on an Open PO. 3) You are trying to release more than what the PO is written for * Please note buyer amendments will not be visible in TMS until the next day. Return to Top -11- Release by Total Weight, Cube and Quantity 1) Release by line item Select No . Return to Top -12- 2) A drop down will appear and you will fill in the prompts 3) Enter a brief description (optional). 4) Enter correct weight, cube and quantity for entire order*. *If PO is shipping on pallets, pallet weight must be included. If product is not stackable, cube entered must account for space in the truck that cannot be used by other freight (Ex. non-stackable furniture). Additional pallet weight or cube may be added to any line item. Failure to reflect accurate weights or cubes in TMS or on your bill of lading may result in non-compliance charges.

9 5) Check the Hazmat box if merchandise is Hazardous Material 6) Check at least one line item, so check box 1. 7) Click Save . 8) When screen is refreshed, status will show Open . Return to Top -13- For all shipments less than a truckload, suppliers are required to contact the carrier and make an appointment. Please include both your PO and shipper reference number on all bills of lading. Failure to comply will result in carrier billing problems, and may result in non-compliance charges. For complete information regarding bill of lading requirements, please reference the Exchange Supplier Requirements. Return to Top -14- How to Find Routing 1) Log into TMS. 2) Click on Search . 3) Select All Shipments . 4) Type your PO in the Shipment Identifier field (You can type up to 3, separated by commas).

10 5) Click Go . 6) If you are unable to access your PO, or need further assistance, please contact us. Return to Top -15- Updating your TMS Contact Information 1) Click on AddressKeeper Return to Top -16- 2) Click on Company Name to alphabetize address list 3) Click on the letter your company name starts with 4) Click on the pencil to edit 5) Enter your changes 6) Click Save . Return to Top -17- TMS Team Contact Information Email Phone 214-312-6503. 214-312-2904. 214-312-3210. 214-312-2939. 214-312-3122. Return to Top -18.