Management Operating Data System (MODS) …

1 Transmittal LetterManagement Operating data System (MODS)Handbook M-32 March : This handbook provides operations policies and procedures governing the Management Operating data System (MODS) : There is no initial distribution of this handbook. Offices may download this document from the Postal Service Intranet Postal Service PolicyNet on Content: Address comments or questions regarding the content of this handbook to:MANAGER, PROCESSING OPERATIONSUS POSTAL SERVICE475 L ENFANT PLZ SW, RM 7631 WASHINGTON DC Date: This handbook is effective March PajunasVice PresidentNetwork OperationsMarch 2009iiiContents1 Introduction..11-1 Purpose of Handbook.. 11-2 MODS Program .. 11-3 MODS Postal Service Network.. data Warehouse .. 21-4 Customer Support .. 31-5 Area MODS Coordinators .. 41-6 Responsibilities .. Service Headquarters .. Offices .. Offices/Facilities .. 52 MODS Program..72-1 Functions of the MODS System .

2 72-2 MODS Basic Component .. 82-3 data Entry and Transmission .. 82-4 Work Hour data .. 82-5 Volume data .. Volume Entry .. 92-6 MODS Reporting Periods .. Day .. Tour .. Week .. Month .. 92-7 MODS Reports .. 103 Volume Reporting..113-1 MODS Operation Numbers.. 113-2 First Handling Pieces .. First Handling Piece Calculation .. First Handling Piece Formula for Automation/Mechanization .. FHP Formula for Manual FHP .. 12 Management Operating data System (MODS)ivHandbook FHP Calculation Examples .. Flow Distribution .. FHP in Non-Automated Sites .. Not Included in FHP or TPH .. 183-3 Subsequent Handling Pieces and Total Piece Handling .. TPH.. SHP .. SHP and TPH .. 193-4 Total Pieces Fed .. 203-5 Non-Add Total Pieces Handled .. Measurement.. Not in WebEOR .. Center Units .. Operations .. Measurement MODS Credit .. Percentages .. Opening Unit Workload.

3 213-6 Volume Measurement and Identification .. Type Codes .. Codes .. Rates.. 224 Work Hours ..234-1 Work Hour Reporting .. Default Operation Number Assignments .. Operations by Finance Type Facility .. Units .. 254-2 Clock Ring Procedures .. Clock Rings .. Number Transfer Clock Rings .. 264-3 Manual Work Hour Entries .. Reporting .. Adjustments/Corrections to Clock Rings .. 274-4 Specific Clocking Procedures .. and Craft Employees .. Employees .. Moving from One Operation to Another .. Operations .. to Facilities .. of Stand-by Operations .. on Stand-by Operations.. 29 ContentsMarch Operation Numbers .. Overtime .. 294-5 TACS Authorizations.. 304-6 Work Hours Computations .. Work Hours Download .. Tours .. Ring Sequence Errors .. Rings Report .. Hours Operations 999, 565, and 756.. Ring Adjustments .. Employee Identification Number Adjustments.

4 334-7 Time and Attendance Inquiries .. On-the-Clock Report.. Moves Report .. Everything Report .. 334-8 WebMODS Reassign Work Hours Function .. 345 MODS Reviews ..355-1 Objectives .. 355-2 Review Requirements .. 355-3 Review Procedures .. Proper Manual Worksheets Are Used for All Volume Recording.. and Verify Accuracy of Reports .. Productivity Reports .. Productivity Trends Using Volume-Hours Report .. Manual Entries Report.. Proper Inventory Procedures .. Proper Volume Reporting Procedures .. Proper Procedures for Generating Local TPH Flow Configuration .. Proper Procedures for Generating Local FHP Flow Configuration .. Verify Proper Procedures for Generating Manual FHP Flows in WebEOR .. Verify Correct Work Hour Reporting Procedures.. Check Work Operations.. Verify Adjustments .. Review Work Hours Reassignment and Interface Screen .. Verify Overtime Hours .. Review Report Submissions.

5 Initiate Corrective Action .. 396 System Inputs and Computations Workloads ..416-1 General Policy.. FHP.. SHP .. 41 Management Operating data System (MODS)viHandbook TPH.. NA TPH.. Operations Not in WebEOR .. Operations in WebEOR .. Center Units .. Operations .. 426-2 Recording Mail Volume.. Distribution Operations .. Mail .. Workload Units .. Workload in Work Center Operations .. Center A Recording Presort Operations (002 003) .. Center B Collection Mail Preparation (009 019, 066 067, 084, 089, 468) Center C Meter Preparation (020 022, 02B) .. Center D Opening Unit/Mail Separation (110 112, 114 117, 180 181, 185 186) .. Center E Pouching (120 123) .. Center F Flat Mail Preparation Operations (035, 140, 530) .. Flat Mail Preparation, Operation 035.. Flat Mail Preparation for Automatic Tray Handling System /Automatic Induct Machine, Operation 140 .. Stand Alone Mail Preparation for Flats Sequencing System Stand Alone Mail Preparation, Operation 530.

6 Center G Dispatch Unit Operations (124 129) .. Center H Platform Operations (188 189, 210 214, 225, 229 231) .. Center I Manual Sortation Sack/Outsides (235, 348) .. Work Center J ACDCS, SWYB, AAA, ATS (118, 208 209) .. 476-3 National Conversion Rates .. Feet into Pieces .. Parcel Post Volume into Pieces Linear Rates.. 486-4 Local TPH Flow Configuration/Mail Flow .. Procedure .. Accuracy.. Mail Flow Density Projections .. the Sampling .. the Daily Samples .. Flow Density Calculation .. Densities .. WebMODS Mail Flow Density Review .. 506-5 Local FHP Flow Configuration .. 50 ContentsMarch .. Procedures.. Parameters for Letters .. Parameters for Flats .. Accuracy.. Local FHP Flow Configuration Percentages .. the Survey .. the Daily Surveys .. Flow Percentage Calculation .. 526-6 WebEOR Manual FHP Flow .. Procedures.. Manual FHP Percentage Example .. Accuracy.. Manual FHP Flow Percentages.

7 The Survey .. the Daily Surveys .. FHP Flow Percentage Calculation .. Percentages .. 557 WebMODS Version ..577-1 Overview .. 577-2 WebMODS Administration .. Number Configurations .. Operation/Local Unit Configuration .. TPH Flow Configuration .. Site Alias .. data Entry Operations .. Volume data Entered as Pieces .. Volume data Entered as Feet.. Volume data Entered as Pieces Inventory .. Volume data Entered as Feet Inventory .. 727-3 Manually Entering and Adjusting WebMODS data .. Volume data by Pieces .. Volume data by Pieces.. Volume data by Pieces .. Volume data by Feet .. Volume data by Feet .. 83 Management Operating data System (MODS)viiiHandbook M-327-4 Reassigning Work Hours .. 867-5 Importing Planned data .. 877-6 WebMODS Interfaces .. 898 WebMODS Reports ..938-1 Generating WebMODS Reports .. Number Grouping.. Information Regarding Generate Reports Function.

8 Reports.. Mech Report.. Report .. 17 Report .. Processing Recap Report .. Summary Report.. Work Hours .. Key Automation Indicators .. Productivities .. Manual Work Hour Ratios .. Cancellations .. by Composites Report .. by LDC Report .. with SPLY Report .. with Plan Report .. Operation with SPLY, Plan Report .. Operation, Non-Add TPH Report .. Out of Bounds (Threshold 10% through 90%) Report .. Volume Hours Report .. Plan by Operation Report .. Local Operation Descriptions Report .. EOR Detail Report Date/Time .. EOR Detail Report Operation .. EOR Detail Report Unprocessed .. EOR FHP Report.. Flows FHP Distribution Report .. Flow Opening Unit Report .. Manual Entries MODS Date Report .. Manual Entries Entry Date Report .. Manual Entries Operation Report.. Manual Entries Inventory Report .. TACS Work Hours Date/Time Report.

9 TACS Work Hours Operation Report .. TACS Work Hours Unprocessed Report .. Work Hours Reassignment Log Report .. 105 ContentsMarch Information about Admin Reports Function .. Administration Reports .. Nbr Listing Report .. Listing by Name Report .. Listing by Number Report .. Listings 001 200, 201 400, 401 600, 601 800, 801 999 Report.. Listing, Non Add TPH Report .. Exception Report .. Interface Report .. to EDW Log Report .. to EDW Rehome Log Report .. MIRS Transfer Log Report .. MIRS Rehome Transfer Log Report .. WebMODS History Report .. 1088-2 Browse Volume data .. Information about the Browse Volume data Function .. Volume data Tables .. Mach Used Table .. Raw data Table .. Volume Table .. Audit Table .. Work Hours Table .. Hours Table .. Hours Audit Table .. 1158-3 Browse data .. Information about the Browse data Function .. data Reports.. Report.. Report.

10 Report .. Type Report .. National Report .. Operations Report.. TPH Flow Configurations Report .. TPH Flow Final Report .. FHP Flow Configurations Report .. Local FHP Flow Final Report .. LDC Report .. Location Info Report .. Manual Defaults Report .. MLRCP Report .. MODS Function Report .. National Operations Report .. 117 Management Operating data System (MODS)xHandbook Operation Workgroup Report .. Operation Source Type Report.. Plan Operation Report .. Source Type Report .. Valid Fin Operations Report .. 1178-4 Using the Enterprise data Warehouse .. 1178-5 Entering MODS data .. 1188-6 Making Adjustments .. 1188-7 Retaining Reports .. 1189 WebEOR .. 1219-1 Accessing WebEOR .. 1229-2 WebEOR Mapping .. Information Mapping.. and Deleting Sites .. Site Information .. Operation Numbers.. Mapping .. Flow Information Mapping .. 1359-3 WebEOR Collector.