Maribyrnong City Council Community Grant Program

1 Community Grant Program 2017 -2018 Information and Guidelines, Page 1 Maribyrnong city Council Community Grant Program 2017 -2018 Information and Guidelines A Community Grant is a financial contribution from Maribyrnong city Council to support projects and initiatives that enhance life for the communities of the city of Maribyrnong . About these guidelines 1. The guidelines explain who can apply, the types of grants available and opening and closing dates. 2. You must speak to a Council Officer before you make an application. 3. All other contact details for the Community grants team are located at the end of this document. Dates to remember The Grant Program opens on Wednesday 26 July 2017 at 9am The Grant Program closes on Tuesday 5 September 2017 at 4pm Information sessions: Join us for a discussion on how the Community Grant Program works, what we fund and how applications are submitted.

2 Useful information can also be found on the Council website Wednesday 2 August 1:00pm 2:00pm Functions Room, Town Hall Cnr Hyde & Napier sts, Footscray Wednesday 2 August 6:00pm 7:00pm Functions Room, Town Hall Cnr Hyde & Napier sts, Footscray RSVP Essential: Community Grant Program 2017 -2018 Information and Guidelines, Page 2 Who can apply for a Grant ? Applications are accepted from: Agencies or organisations providing services, programs and support to the citizens of the city of Maribyrnong . Individuals (with appropriate auspice support) to undertake a project that has a clear Community benefit as per the guidelines. Non-government agencies receiving funding through State and/or Federal Government may apply.

3 Eligibility: To be eligible for funding, Community groups/organisations must: Be based in the city of Maribyrnong or offer a project in the city of Maribyrnong . The majority of project participants must be residents of the city of Maribyrnong . Have an ABN.* Be a not-for-profit agency or constituted body (for example, an incorporated association).* Have Public Liability Insurance cover up to $20 million.* Discussed the project application with a nominated Council Officer. * If your organisation does not have an ABN, insurance and incorporation, you can apply through an Auspice Organisation. See page 3 regarding Auspicing. The following will not be funded: Grant proposals, that have part or full funding through other Grant programs at Maribyrnong city Council , including the Festival city grants Trophies, prizes and gifts, parties, festivals Ongoing operational budgets & core business of the agency applying, including staff salary and labour costs Capital works and facility maintenance Equipment purchases not associated with the specific project For-profit projects and businesses Program funding for projects funded by State/Federal Government, Core business Council supports applications from people with disabilities, people from diverse social and cultural language backgrounds and Aboriginal and Torres Strait Islander people.

4 It encourages applications for projects that aim to create a more socially inclusive Community and that engage diverse communities of all ages and backgrounds. Community Grant Program 2017 -2018 Information and Guidelines, Page 3 Individuals without an auspice Organisations who have not submitted an acquittal for any previous Council Grant Organisations who have debt owing to Council Projects where the majority of the budget is for refreshments/catering Projects that have already commenced on application, or that commence before the grants are paid ( grants are for projects happening in 2018) For the sole costs of public liability insurance Conducting curriculum for educational institutions, school camps, purchase of resources required to implement curriculum, payment for school excursions or for specialised student education programs .

5 grants are not available to sponsor individuals grants are not available for projects with the single purpose of promoting religion or that promote a political party Projects that have already been funded through the Maribyrnong city Council Community grants Program Interpreting Service If you would like to receive this information in a language other than English call the free Telephone Interpreting Service on 131 450 and ask them to contact Maribyrnong city Council on 9688 0200 and access information through interpreting services. Auspicing You cannot apply for a Grant without an ABN, Incorporation or Public Liability. An auspice organisation may be able to assist you. An auspice organisation is an organisation that provides coverage for an applicant that lacks public liability insurance and incorporation.

6 The auspice organisation is obligated to ensure that the funding is expended within the requirements of the application and funding agreement. Evidence of the agreement between the two parties to undertake this auspice arrangement must be included with the application, as must all the necessary paperwork to prove insurance, incorporation and ABN status. The auspice organisation receives all Grant payments. A nominated Council Officer can help you to find an auspicing agency. Community Grant Program 2017 -2018 Information and Guidelines, Page 4 Council Plan Objectives & grants Each Council has a Council Plan. The Plan includes Council objectives. These objectives are the things that the Community has said are important and your Grant application asks what Council priority your project may connect with.

7 When you commence planning your project consider the Council Plan objective(s) that are listed below. When you call to discuss your project it is worth noting the Plan Objectives in your conversation with the Council Officer. The Council Plan Objectives relevant to Community grants are: Healthy and inclusive communities Council will provide and advocate for services and facilities that support people s wellbeing, healthy and safe living, and connection to Community , cultural engagement and whole of life learning. Quality places and spaces Council will lead the development of integrated built and natural environments that are well maintained, accessible and respectful of the Community and neighbourhoods.

8 Growth and prosperity Council will support diverse, well-planned neighbourhoods and a strong local economy. Mobile and connected city Council will plan and advocate for a safe, sustainable and effective transport network and a smart innovative city . Clean and green Council will strive for a clean, healthy city for people to access open spaces, cleaner air and water and respond to climate change challenges The Council Plan 2017 -21 can be viewed at Community Grant Program 2017 -2018 Information and Guidelines, Page 5 Community grants and Selection Criteria The grants are available in different categories. These categories are: Small grants & Seniors Support of up to $500 Medium grants of up to $5,000 (Arts & Culture, Community Development or Environmental Sustainability grants ) Large grants of up to $15,000.

9 All applicants, other than the small Grant and seniors support*, are required to respond to the three selection criteria listed below: Explain how the project will engage and collaborate with local Community in its planning and/or implementation. Explain how the project meets local needs and/or has local support. Demonstrate the skills and ability of the applicant organisation to deliver the project. and Respond to any other criteria listed for the categories. All categories are described in the table below and the additional selection criteria is listed alongside. A Large Grant application is required to complete and submit a project plan. A plan template is included as part of the online application form.

10 This project plan is mandatory for all large Grant applications. The project budget should be detailed and comprehensive. The Council Officer you have spoken to must be named on the application form. Contact details for Council Officers are listed in the table below. Do not leave your phone calls to the final day of grants as staff may not be available to answer calls. *Applicants in the small Grant and seniors support category may be required to provide member details where relevant. Community Grant Program 2017 -2018 Information and Guidelines, Page 6 The Grant categories and additional selection criteria Below is a description of each of the funding categories, the amount of funding available and the selection criteria.