Meeting Planner Guide - PSAV

1 Gaylord National Resort & Convention Center201 Waterfront Street National Harbor, Maryland Planner GuideWELCOMEMEETING Planner CRITICAL MILESTONESCONVENTION CENTER Meeting SPACEHOTEL Meeting SPACEFACILITIES GUIDELINES AND INFORMATIONEXCLUSIVE SERVICESSERVICE RATESPREFERRED PARTNERSL ocated just eight miles from Washington, DC, the Gaylord National Resort & Convention Center is a monumental addition to the national capital region. With 2,000 guest rooms (including 110 lavish suites), 478,000 square feet of state of the art function space, and three signature restaurants, Gaylord National is the ultimate Meeting and event destination for groups of all sizes from ten to 10,000. The hotel is conveniently accessible by a downtown shuttle, as well as a scenic water taxi service from multiple the newest member of the award-winning Gaylord Hotels, the Gaylord National offers trained, attentive Conference Services professionals providing the highest standards for conference planning and catering all in the largest combined hotel and convention center on the East Meeting Planner Guide will outline all Meeting space and give you detailed information regarding facility guidelines, exclusive services, preferred partners, and service rates.

2 This document will be a beneficial tool throughout the planning process along with your Gaylord National point of contact who will work closely with you to ensure a flawless Meeting . Thank you once again for choosing Gaylord National and welcome to National Harbor, Maryland.[ 2 ]The ExperienceMeeting Planner Guide [ 3 ] Meeting Planner Critical MilestonesCRITICAL MILESTONE ONEI ntroduction Call with Sales ManagerSeven (7) business days after turnoverCRITICAL MILESTONE TWOD iscovery CallWithin thirty (30) days after introduction call with sales managerCRITICAL MILESTONE THREEC onduct Scouting ReportTypically twelve (12) monthsbefore the meetingCRITICAL MILESTONE FOURAll Preliminary Proposals and Preliminary Agendas SentSix (6) months before the meetingCRITICAL MILESTONE FIVEC omplete Planning VisitNinety (90) days before the meetingCRITICAL MILESTONE SIXF inal Information Neededfrom Meeting PlannerForty-five (45) daysbefore the meetingCRITICAL MILESTONE SEVENF inal Details Sent to the Meeting PlannerThirty (30)

3 Days before the meetingMEETING Planner SURVEYP erfect 5 for a flawless meetingConvention Center Meeting Space[ 4 ]Potomac Ballroom50,000 square feet : 24 ceiling heightPotomac Ballroom51,4625,5203,402 NANA3,0805,146175'316' 'Potomac A11,4791,088663--7601,14889'129' 'Potomac B11,1451,088663--7401,11586'129' 'Potomac C5,317540312-7535053288'60' 'Potomac D5,160540312-7534051686'60' 'Potomac 11,098846034366011028'39' 'Potomac 21,147846034366011530'39' 'Potomac 31,186846034366011931'39' 'Potomac 41,085846034366010928'39' 'Potomac 51,129846034366011330'39' 'Potomac 61,109846034366011129'39' 'Stage-------32 10 99 4 Stage Extension-------9 6 50 Stage Corridor4, 2 Access Corridors4,295------175 24 Pre-Function22,405---------LENGTHCEiLiNG HEiGHTTHEATERCLASSRooMCoNFERENCEu-SHAPER ECEPTioNSquARE FEETWiDTHRouNDS oF 10 Capacities shown in this book are maximum for each room, with no staging or audio-visual, and should be used for reference only.

4 Room capacities will be diminished based on your staging and audio-visual Stage: wide x 32 10 deep 47 line sets on 8 centers Total weight capacity for each line set: 2,000 pounds Grid: 50 6 off the stage floor The stage is designed with 150 per square inch live load capacity 22 10 to the top of the proscenium Backstage, there is an accessible elevator with access to the main stageBackstage:The Green Room is 15 6 wide x 35 deep and 488 square feet. it comes equipped with pre-set furniture, including a flat-screen television with data-feed capabilities to the Potomac are four dressing rooms and all have bathrooms with showers and pre-set furniture. Dressing Room #1: 10 6 wide x 30 deep (this room is accessible) Dressing Rooms #2 & #3: 8 wide x 30 deep Dressing Rooms #4: 8 4 wide x 30 deepBallroom Level Dock Spaces:Five slips available for production load in/out (two slips have built in electric dock leveling plates).

5 Freight Door:The load-in point from the back of the house is the freight door which is 10 wide x 12 Registration Desks and Offices:The registration desks are located just outside the ballroom. Each desk is 14 wide x 11 deep and the counter is 13 7 wide x 10 deep. under the counters are two electrical outlets, phone jacks, a video jack and internet capabilities. The adjacent office to each desk is 11 x 11 and is also equipped with electric, data and phone service :The ballroom is equipped with permanent rigging points rated for 1,000 lbs. Please note there is no rigging other than the permanent rigging points installed. PSAV technicians operate the counterweight (fly-rail) system on the Center Meeting Space[ 5 ]Potomac Ballroom(continued)Convention Center Meeting Space[ 6 ]Maryland Ballroom31,306 square feet : 24 ceiling heightMaryland Ballroom31,1273,5202,043--2,0803,113199' 156' A5,427616336--40054399'54' B5,430616336--40054399'54' C5,921616336--40059299'59' D5,933616336--40059399'59' 199472422830609933'30' 2995724228306010033'30' 31,001724228306010033'30' 4998724228306010033'30' 599472422830609933'30' 699272422830609933'30' ,965--------18'LENGTHCEiLiNG HEiGHTTHEATERCLASSRooMCoNFERENCEu-SHAPER ECEPTioNSquARE FEETWiDTHRouNDS oF 10 Capacities shown in this book are maximum for each room, with no staging or audio-visual, and should be used for reference only.

6 Room capacities will be diminished based on your staging and audio-visual Registration Desks and Offices:The registration desks are located just outside the ballroom. Each desk is 14 wide x 11 deep and the counter is 13 7 wide x 10 deep. under the counters are two electrical outlets, phone jacks, a video jack and internet capabilities. The adjacent office to each desk is 11 x 11 and is also equipped with electric, data and phone service Level Dock Spaces:Five slips available for production load in/out (two slips have built in electric dock leveling plates).Freight Door:The load-in point from the back of the house is the freight door which is 10 wide x 12 :The ballroom is equipped with permanent rigging points rated for 1,000 lbs. Please note there is no rigging other than the permanent rigging points Center Meeting Space[ 7 ]Maryland Ballroom(continued)Convention Center Meeting Space[ 8 ]Chesapeake RoomsTwenty-four individual breakouts.

7 14 ceiling heightChesapeake Conference RoomsChesapeake 180260362224408028 29 14 Chesapeake 268248272224406828 26 14 Chesapeake 370255362224407028 25 14 Chesapeake 495470452830609537 26 14 Chesapeake 595170452830609537 26 14 Chesapeake 693170452830609337 26 14 Chesapeake 773750362224407429 26 14 Chesapeake 873550362224407429 26 14 Chesapeake 972450362224407229 25 14 Chesapeake 1068250272224406827 25 14 Chesapeake 1167550272224406827 25 14 Chesapeake 1268750272224406927 25 14 Chesapeake A78267332224407828 29 14 Chesapeake B79570362224408028 29 14 Chesapeake C78170332224407828 29 14 Chesapeake D1,051704528306010537 28 14 Chesapeake E1,054704528306010537 28 14 Chesapeake F1,064704528306010637 29 14 Chesapeake G81160362224408129 28 14 Chesapeake H81760362224408229 29 14 Chesapeake i82560362224408329 29 14 Chesapeake J76750272224407727 28 14 Chesapeake K77050272224407727 28 14 Chesapeake L75950272224407627 28 14 LENGTHCEiLiNG HEiGHTTHEATERRouNDS oF 10 CLASSRooMCoNFERENCE u-SHAPERECEPTioNSquARE FEETWiDTHC onvention Center Meeting Space[ 9 ]National Harbor RoomsFifteen individual breakouts.

8 14 ceiling heightNational Harbor Conference RoomsNational Harbor 162148242224406220 31 14 National Harbor 22,595260150465115026063 41 14 National Harbor 32,540250144465115025463 41 14 National Harbor 41,7261609034399017342 41 14 National Harbor 51,6841408734339016842 41 14 National Harbor 61,1751106034336011829 41 14 National Harbor 71,1801106034336011829 41 14 National Harbor 891970452827609229 32 14 National Harbor 963648242224406420 32 14 National Harbor 102,568250150525115025763 41 14 National Harbor 112,530240135465115025363 41 14 National Harbor 121,6961609034459017042 41 14 National Harbor 131,7021608734369017042 41 14 National Harbor 1475660362218407631 24 14 National Harbor 1575760362218407631 24 14 Capacities shown in this book are maximum for each room, with no staging or audio-visual, and should be used for reference only.

9 Room capacities will be diminished based on your staging and audio-visual HEiGHTTHEATERRouNDS oF 10 CLASSRooMCoNFERENCE u-SHAPERECEPTioNSquARE FEETWiDTHC onvention Center Meeting Space[ 10 ]Prince George s Exhibit Hall180,000 square feet : 24 ceiling heightPrince George s Exhibition Hall178,78798495317,8788,51510,00017,878 29960224 Prince George s A34,8811881623,4881,66120003,48829911724 Prince George s B35,1532001843,5151,67420003,51529911824 Prince George s C36,2572001843,6261,72720003,62629912224 Prince George s D35,6922001843,5691,70019903,56929912024 Prince George s E36,8041961713,6801,75319903,68029912524 Pre-Function23,361*Columns in Prince George s Exhibition Hall are 3 in diameter and spaced 60 shown in this book are maximum for each room, with no staging or audio-visual, and should be used for reference only.

10 Room capacities will be diminished based on your staging and audio-visual FEETRouNDS oF 10 10 x 10 BooTHS8 x 10 BooTHSCEiLiNG HEiGHTLENGTHRECEPTioNWiDTHCLASSRooMTHEAT ERDock Spaces:The dock has 17 slips available (eight slips have built in electric dock leveling plates).Ramps:Two ramps run from street level to the dock level. one is located at the exhibit hall dock and one at the hotel dock. Each ramp resides at the western most-end of their respective dock. Exhibit hall level ramp measures 22 wide x 71 Dock and Exhibit Hall Doors:Dock loading entrances (loading dock to the service corridor): Eight entrances 16 wide x 12 high one entrance 16 8 wide x 24 highExhibit loading entrances (service corridor to the exhibit hall): Four entrances 10 wide x 12 high one entrance with ramp 16 8 wide x 24 high (leads into Exhibit Hall E)Prince George s Registration Desks and Offices:There are five registration desks on the exhibit level, one located outside of each of the exhibit halls.