Members’ Allowances and Services

1 MEMBERS Allowances AND Services Table of Contents 1. Introduction .. 1-1 2. Governance and Principles .. 2-1 1. Introduction .. 2-2 2. Governing Principles .. 2-2 3. Governance Structure .. 2-6 4. House Administration .. 2-7 3. Members Salary and Benefits .. 3-1 1. Introduction .. 3-2 2. Members Salary .. 3-2 3. Insurance Plans .. 3-3 4. Pension .. 3-5 5. Relocation .. 3-5 6. Employee and Family Assistance Program .. 3-8 7. Special Accommodations for Members .. 3-8 8. Conflict Resolution and Workplace Harassment and Violence Prevention . 3-8 Appendix: Sessional allowance and Additional Salaries.

2 3-11 4. Budgets .. 4-1 1. Introduction .. 4-2 2. Resources Provided by the House Administration .. 4-2 3. Members Budgets .. 4-3 4. Travel Allocations .. 4-5 5. Delegation of Authority .. 4-6 6. Financial Reports and Public Disclosure .. 4-7 7. Accounting and Reimbursement .. 4-8 8. Summary of Budget 4-11 Appendix: Schedule of Rates .. 4-13 Appendix: Member s Office Budget and Financial Limits by Constituency .. 4-15 5. Expenses .. 5-1 1. Introduction .. 5-2 2. General Principles .. 5-2 3. Advertising .. 5-4 4. Hospitality and Gifts .. 5-6 5. Smartphones and Tablets.

3 5-7 6. Websites and Domain Names .. 5-8 7. Offices .. 5-10 8. Other Expenses .. 5-14 9. Restrictions .. 5-17 Appendix: Limits on the Purchase of Assets .. 5-19 6. Travel .. 6-1 1. Introduction .. 6-2 2. General Principles .. 6-2 3. Summary of Travel Allocations .. 6-3 4. Members Travel Services .. 6-4 5. Authorized Travellers .. 6-4 6. Travel Points System .. 6-5 7. Air Travel .. 6-8 8. Road Travel .. 6-12 9. Other Means of Transportation .. 6-14 10. Accommodations and Meals .. 6-15 11. Residences .. 6-18 12. Travel for Special Circumstances .. 6-22 13. Travel Reward Programs.

4 6-23 14. Accounting and Reimbursement .. 6-23 Appendix: Travel Points System .. 6-25 7. Employees .. 7-1 1. Introduction .. 7-2 2. Governing Principles .. 7-2 3. Recruitment .. 7-3 4. Pay and Leave Administration .. 7-5 5. Benefits .. 7-9 6. Employee and Family Assistance Program .. 7-10 7. Conflict Resolution and Workplace Harassment and Violence Prevention7-10 8. Employee Departures .. 7-11 8. Services .. 8-1 1. Introduction .. 8-2 2. Printing .. 8-2 3. Franking Privilege and Mail .. 8-7 4. Telecommunications .. 8-9 5. Training and Professional Development.

5 8-10 6. Other House Services .. 8-12 7. Services Provided by Other Organizations .. 8-17 Appendix: Access to Parliamentary Dining Room .. 8-21 9. Offices .. 9-1 1. Introduction .. 9-2 2. Governing Principles .. 9-2 3. Parliamentary Office .. 9-3 4. Constituency Office .. 9-5 5. Custody, Care and Control of 9-10 10. Contracts .. 10-1 1. Introduction .. 10-2 2. Contract Types .. 10-2 3. Requirements, Restrictions and Limitations .. 10-6 4. Status of Contractors .. 10-7 5. Invoicing and Payment Procedures .. 10-8 11. Presiding Officers, House Officers and Recognized Parties.

6 11-1 1. Introduction .. 11-3 2. The Speaker and Other Presiding Officers .. 11-4 3. House Officers .. 11-12 4. National Caucus Research Offices .. 11-21 5. Dissolution of Parliament .. 11-25 6. Elections .. 11-28 7. Budget Formula Following a General Election .. 11-30 12. Resignation or Death of a Member .. 12-1 1. Introduction .. 12-2 2. Resignation of a Member .. 12-2 3. Death of a Member .. 12-8 13. Dissolution of Parliament .. 13-1 1. Introduction .. 13-2 2. Election Expenses .. 13-2 3. Salary and Benefits .. 13-3 4. Member s Office Budget .. 13-3 5. House Officer s Office Budget.

7 13-4 6. National Caucus Research Office Budgets .. 13-4 7. Travel .. 13-5 8. Services and Offices .. 13-5 9. Employees .. 13-7 14. Elections .. 14-1 1. Introduction .. 14-2 2. Newly Elected Members .. 14-2 3. Re-elected Members .. 14-5 4. Members Not Re-elected .. 14-7 5. Members Not Seeking Re-election .. 14-18 6. House Officers and Recognized Parties .. 14-27 15. Glossary .. 15-1 Glossary .. 15-2 1. INTRODUCTION Members Allowances and Services Manual Introduction May 15, 2018 Chapter 1-2 The Members Allowances and Services Manual, which is available on the Source website and the Parliament of Canada website, is a comprehensive guide on the Board of Internal Economy s current policies related to budgets, Allowances , entitlements and Services for Members, House Officers and research offices.

8 In addition, this manual outlines the provisions that apply in the event of the resignation or non re-election of a Member or the death of a Member while in office, and explains how the dissolution of Parliament affects budgets, Allowances , entitlements and Services . The Board of Internal Economy has established four By-laws under the authority of the Parliament of Canada Act: The Members By-law, which regulates the use of financial resources and administrative Services provided by the House, serves as the foundation for the Members Allowances and Services Manual and should be read in conjunction with this manual.

9 The Governance and Administration By-law provides the Clerk and other senior officials in the House Administration with various authorities relating to Members, committees and the House Administration. It provides for the establishment of budgets, Allowances , rates and limits by the Board with regard to the funds, goods, Services and premises used by Members. The Rules of Practice and Procedure of the Board of Internal Economy establish administrative rules relating to Board meetings, including the process by which Members may request direction from the Board or an exception to its By-laws.

10 The Committees By-law provides for the financing of committees and the administration of goods and Services for committees. In the event of any inconsistencies between the By-laws and the Members Allowances and Services Manual, the By-laws take precedence over the manual. 2. GOVERNANCE AND PRINCIPLES 1. Introduction .. 2-2 2. Governing Principles .. 2-2 Parliamentary Functions .. 2-2 Principles .. 2-3 Responsibilities and Accountability .. 2-3 Management and Use of House Resources .. 2-4 Travel .. 2-5 Recruitment and Management of Employees .. 2-6 3.