Michigan Disaster Debris Management Plan

1 MSP/EMHSD Pub. 109 April 2008 Emergency Management and Homeland Security Division Michigan Department of State Police Michigan Disaster Debris Management plan (A support plan to the Michigan Emergency Management plan ) Published By: Emergency Management and Homeland Security Division Michigan Department of State Police Attn: State Support Unit 4000 Collins Road Lansing, Michigan 48910 (517) 336-6198, facsimile (517) 333-4987 THIS PAGE INTENTIONALLY LEFT BLANK. STATE OF Michigan Disaster Debris Management plan Table of Contents EXECUTIVE SYNOPSIS plan PURPOSE AND 1 AUTHORITIES, REFERENCES AND 2 Federal Authorities .. 2 State 2 Other References .. 2 Definitions .. 3 SITUATION AND 10 Initiating Disaster Conditions .. 10 Major Planning Assumptions .. 10 OPERATIONS AND 11 Clearance and Removal Operations .. 11 Phase I: Debris Clearance.

2 11 Phase II: Debris 11 Damage Assessment / Needs Assessment .. 11 Direct Resource 11 Debris Management Operations: Roles and Responsibilities .. 12 Local 12 Mutual 12 State Government .. 12 EMAC Assistance .. 12 Federal Government .. 13 State Debris Management System .. 13 Existing State Capabilities .. 13 Lead Agency for Debris Management .. 13 State Disaster Debris Management Team .. 13 State Disaster Debris Management Center Overview .. 14 Debris Management Function within the SEOC Structure .. 15 Debris Management Support Facilities .. 15 Local Disaster Debris Management Center .. 15 Collection Centers .. 16 Staging Areas .. 16 Base / Camps .. 16 Temporary Debris Storage and Reduction Sites .. 17 Landfills and Resource Recovery Facilities .. 18 Satellite Disaster Debris Management Office(s) .. 18 Joint Field Office / Federal Disaster Debris Management Center.

3 18 Debris Management Contracts .. 19 Debris Management Environmental 19 Debris Management in Presidentially-Declared 19 Joint Field Office Organization .. 20 Figure 1: Typical Joint Field Office (JFO) Organizational Structure for State Staff (chart) .. 20 Weapons of Mass Destruction Attacks Special Considerations .. 21 Emergency Communications plan .. 21 Health and Safety plan .. 21 Public Information 21 Record Keeping .. 22 Debris Monitoring .. 22 Debris Removal from Private 22 Post-Joint Field Office Operations .. 23 Post-Incident Review / After Action Report .. 23 plan Review and Maintenance .. 23 23 Figure 2: Disaster Debris Management Process in the State of Michigan (chart) .. 24 TASKS AND 25 Federal Roles and 25 State Roles and Responsibilities .. 25 Emergency Management and Homeland Security Division, Department of State 25 State Coordinating Officer.

4 26 State Public Assistance Officer .. 27 State Debris Manager .. 27 State Public Information Officer .. 28 MSP/EMHSD District Coordinator (for affected area).. 28 SEOC Incident Management Section Chief .. 29 SEOC Operations Section 29 SEOC Operations Section / Field Operations Branch .. 29 SEOC Operations Section / Staging Branch .. 30 SEOC Logistics Section Chief .. 30 SEOC Planning Section Chief .. 30 SEOC Planning Section / Resource Unit .. 31 SEOC Geographic Information System (GIS) Specialist .. 31 State Disaster Debris Management Team .. 31 Michigan Department of Agriculture .. 31 Michigan Department of Corrections .. 31 Michigan Department of Environmental Quality .. 32 Michigan Department of Management and Budget .. 32 Michigan Department of Military and Veterans 32 Michigan Department of Natural Resources .. 32 Michigan Department of 33 Other State Support Agencies (MDCH / MDHS).

5 33 Local Roles and Responsibilities .. 33 Local Emergency Management Coordinator .. 33 Local Debris Manager .. 34 Local Public Information 35 Local EOC Operations 35 Department of Public 35 Department of Solid Waste Management .. 36 Private Contractors .. 36 Local EOC Planning Section .. 36 Engineering Department .. 36 Legal Department .. 36 Environmental Compliance Staff .. 37 Local EOC Logistics Section .. 37 Local EOC Finance / Grant Administration 37 Contract and Procurement Department .. 37 Fiscal Administration 37 Figure 3: Typical Local Jurisdiction Chain of Command for Debris Management (chart) .. 38 Nongovernmental Organization Roles and Responsibilities .. 38 Michigan Voluntary Organizations Active in Disaster .. 38 Michigan Citizen Corps .. 39 Facility-Specific Roles and Responsibilities .. 39 Collection Center Staff .. 40 Staging Area 40 Base / Camp 41 Temporary Debris Storage and Reduction Site 42 Debris Monitoring 43 44 Sample Public Information Materials Debris Clearance, Collection, and Sorting.

6 45 Sample Press Release #1 (Curbside Collection).. 45 Sample Press Release #2 (Curbside Collection).. 46 Sample Press Release #3 (Use of Collection Centers) .. 47 Sample Public Service Announcement #1 (Curbside Collection No Recycling Emphasis) .. 48 Sample Public Service Announcement #2 (Curbside Collection Recycling Emphasis).. 48 Sample Public Service Announcement #3 (Collection Centers No Recycling Emphasis) .. 49 Sample Public Service Announcement #4 (Collection Centers Recycling Emphasis) .. 49 Sample Handbill / Door Hanger #1: Notice of Debris Removal (Curbside Collection No Recycling Emphasis) .. 50 Sample Handbill / Door Hanger #2: Notice of Recycling / Debris Removal (Curbside Collection Emphasis on Recycling).. 51 Sample Handbill / Door Hanger #3: Notice of Debris Removal (Collection Centers No Recycling Emphasis) .. 52 Sample Handbill / Door Hanger #4: Notice of Recycling / Debris Removal (Collection Centers Recycling Emphasis).

7 53 State Disaster Debris Management Team Membership Roster / Contact List .. 55 Debris Categories and 56 Major Categories of Disaster Debris in Michigan (chart) .. 56 Tornado / Severe Storm Debris .. 56 Flood Debris .. 56 Ice Storm Debris .. 56 Wildfire Debris .. 56 Terrorist Attack Debris .. 57 Widespread Plant Disease or Insect Infestation Debris .. 57 Widespread Animal Disease Debris .. 57 Disaster Intensity Scales (text and chart).. 57 Debris Characteristics .. 58 Debris Characteristics for Michigan Disasters (chart).. 58 Debris Forecasting Methods and 59 Debris Forecasts for Michigan s County / Municipal EM Programs (chart) .. 60 Debris Collection Strategy .. 63 Debris Clearance Activities (Phase I Operations Response) .. 63 Debris Clearance / Collection 63 Debris Collection / Removal Activities (Phase II Operations Recovery) .. 64 Public Information for Debris Collection.

8 64 Collection Methods .. 64 Curbside 64 Collection Centers .. 65 Special Circumstances (Special Needs Populations).. 65 Collecting White Goods .. 65 Collecting Household Hazardous Waste .. 65 Staffing for Curbside Collection Operations .. 66 Staffing for Collection Centers .. 66 Temporary Debris Storage and Reduction Sites .. 67 Locations .. 67 Permits .. 67 Determination of Debris Quantities / Storage Requirements .. 67 Establishment and Operation of Temporary Debris Storage and Reduction Sites .. 68 Baseline Data Collection .. 69 Site Operations .. 69 Volume Reduction Methods .. 70 Burning .. 70 Environmental Regulations .. 70 Air Curtain Pit Burning .. 71 Portable Air Curtain Incinerators .. 71 Burnable Debris .. 72 Environmental Controls for Burning Operations .. 72 Ash, Soil and Groundwater Testing .. 72 Grinding / Chipping / 73 Mulch Specifications .. 73 Mulch Production.

9 73 Recycling .. 74 Vegetative Material .. 74 74 Soil .. 75 Other General Layout Considerations for Debris Volume Reduction Activities .. 75 Possible Layout for Temporary Debris Storage and Reduction Site (diagram) .. 77 Debris Management Phases: Planning and Operational Considerations (chart) .. 79 Normal Operations .. 79 Increased Readiness Operations .. 79 Response Operations (Phase I) .. 79 Recovery Operations (Phase II) .. 79 Debris Management Contract 81 Types of Contracts .. 81 Time and Material Contract .. 81 Unit Price 81 Lump Sum Contract .. 82 Cost Plus Fixed Fee Contract .. 82 Ineligible Contracts .. 82 Contract 82 Contract 82 Fact Sheet: Debris Operations Clarification: Emergency Contracting vs. Emergency Work (FEMA Response / Recovery Policy ) .. 84 Hazardous Stump Extraction and Removal Eligibility (FEMA Recovery Policy ).. 85 Stump Conversion 86 Hazardous Stump Worksheet.

10 87 Debris Operations Hand-Loaded Trucks and Trailers (FEMA Recovery Policy ) .. 88 Sample Debris Management Contracts .. 89 Scope of Work for Unit Price Contract for Debris Removal .. 89 Scope of Work for Sunken Vessel Removal Operations .. 97 Scope of Work for Site Management for Debris Reduction .. 103 Scope of Work for Equipment Leasing for Clearing of 113 Sample Emergency Demolition Services Agreement .. 124 Sample Right-of-Entry Permit / Hold Harmless Agreement (FEMA) .. 127 Debris Removal Applicant s Contracting Checklist (FEMA Fact Sheet ).. 128 Debris Management Contracts Comparative Matrix .. 131 Debris Management Record Keeping .. 133 Force Account Labor Summary Record .. 134 Materials Summary Record .. 134 Rented Equipment Summary Record .. 135 Contract Work Summary Record .. 135 Force Account Equipment Summary Record .. 136 Applicant s Benefits Calculation Worksheet.