1 MINISTRY OF ITAUKEI AFFAIRS . VACANCIES . The MINISTRY of ITAUKEI AFFAIRS invites suitably qualified and eligible applicants for the vacant positions below. DEVELOPMENT SERVICES DIVISION. MTA 05/2018 SENIOR ADMINISTRATION OFFICER (MEDIA & MONITORING UNIT). POSITION PURPOSE. The position reports to the Director Development Services via the Principal Administration Officer (Media, Monitoring & Evaluation Unit). The officer facilitates the monitoring and evaluation of policies and programmes implemented by the MINISTRY . The officer carries out impact assessments, and monitors the organization against the economic, social and spiritual performance standards. The officers is responsible also for ensuring that the Good Governance framework is reflected in the processes implemented within the organization, this includes facilitating training on Good Governance principles, the quarterly publication of the ITAUKEI Focus and other relevant organizational information brochures.
2 The officer works in consultation and collaboration with ITAUKEI Institutions, Government agencies. KEY RESPONSIBILITIES. The position will achieve its purpose through the following: a. Assist in the provision of advice through the effective monitoring and evaluation of policies and programmes implemented by the organization;. b. Facilitate with the development and implementation of Monitoring and Evaluation frameworks;. c. Coordinate and assist with internal divisional - performance assessments of the organization;. d. Coordinate impact assessments aligned to the performance standards (bench-marking);. e. Coordinate work on the ITAUKEI Focus publication;. f. Responsible for the drafting of media release;. g. Facilitate awareness on the Good Governance Framework for ITAUKEI Institutions;. h. Effectively monitor and report on the programmes and policies implemented;. i. Assist with the development quarterly performance assessments;. j. FBEA Divisional focal point.
3 K. Ensure the timely submission of monthly reports; and l. Assist with the organizing of planning workshops for the MINISTRY . KNOWLEDGE AND EXPERIENCE: 1. A Bachelor's Degree in a related field of Study such as Development Studies/ Management and Public Administration or equivalent. 2. At least 2-3 years' experience in a supervisory role. SKILLS AND ABILITIES. 1. 1. Report writing Skills 2. Has innovative qualities 3. Strong analytical and communication skills 4. Accountability and Extent of Authority 5. Judgment & Decision Making 6. Interpersonal Skills 7. Time Management 8. Good leadership & management skills 9. Ability to work as a Team Salary Scale: $28, - $47, MTA 06/2018 SENIOR RESEARCH OFFICER (ENVIRONMENT). POSITION PURPOSE. The position reports to the Director Development Services via the Principal Research Officer. The officer provides policy advice on environmental matters with the focus on promoting sustainable development and resource management within ITAUKEI communities.
4 The officer assists with the implementation and coordination of MINISTRY programmes and policies, and alignment to national objectives in the National Green Growth Framework and the National Climate Change Policy. In doing so, the officer works in consultation and collaboration with ITAUKEI Institutions, Government agencies, and Non-Government organization (NGO's). KEY RESPONSIBILITIES. The position will achieve its purpose through the following: a. Assist in the provision of policy advice on environmental and sustainable development through the formulation of well researched policy papers;. b. Facilitate and develop initiatives related to the National Green Growth Framework and the National Climate Change Policy;. c. Assist with the promotion of innovative ideas focused on collective resource management ;. d. Effectively monitor and report on the programmes and policies implemented;. e. Secretariat to the Permanent Secretary and Head of Divisions Meetings & the Land and Natural Resources Cluster Committee meeting.
5 F. Assist with the implementation of various environmental government initiatives;. g. Provide quarterly performance assessments; and h. Ensure the timely submission of monthly reports;. PERSONAL SPECIFICATION. In addition to an undergraduate degree or equivalent on Environmental Studies/ Agriculture/. Marine Studies and Public Administration/ History, the following Knowledge, experience, skills and abilities are required to successfully undertake this role: KNOWLEDGE AND EXPERIENCE: 1. Knowledge of Environmental Studies/ Agriculture/ Marine Studies and Public Administration/. History. 2. Relevant work experience with at least 2-3 years' experience in a supervisory role. SKILLS AND ABILITIES. 1. Policy & writing Skills;. 2. 2. Has innovative qualities;. 3. Strong analytical and communication skills;. 4. Accountability and Extent of Authority;. 5. Judgment & Decision Making;. 6. Interpersonal Skills;. 7. Time Management;. 8. Good leadership & management skills 9.
6 Ability to work as a Team Salary Scale: $43, - $70, CORPORATE SERVICES DIVISION. MTA 07/2018 ACCOUNTS OFFICER. POSITION PURPOSE. The position ensure that fund provided in the MINISTRY of ITAUKEI AFFAIRS budget estimate is well monitored, controlled and utilized for the protection and promotion of ITAUKEI interests. KEY RESPONSIBITIES. a. The role of the incumbent is to supervise and be responsible for accounting function in particular the management of payroll for both Salaries and Wages and ensuring staffs are paid correctly according to the approved rates. Facilitation of staffs' requests. b. Ensure that proper recording of Fixed Assets and compliance to Annual Procurement Plan and the Procurement Regulations. c. Work with officers on ensuring proper monthly reconciliations such as Revolving Fund Account, Trust Fund Account, Bank Lodgment Clearance Account, Drawings Accounts, IDC. Accounts, Salary Reconciliation, Wages reconciliation, SLG Reconciliation, are prepared and submitted to Finance.
7 D. Assist in the facilitation and compilation of respond to Auditor General's queries promptly by liaising with Section involved in the Audit queries. e. Facilitate the provision of effective administrative support to Senior Accounts Officer through the adherence to directives and the implementation of tasks as may be assisted from time to time. f. Work with other staffs to ensure that correct postings is done. g. Ensure that stock register for cheques and revenue receipts are maintained. Also ensure that non-expenditure ledger for Accounts Section is maintained and liaise with Administrative Officer for Annual Board of Survey. PERSON SPECIFICATION. In addition to an undergraduate Bachelor Degree in Accounting (or equivalent) in Financial systems, financial procedures and managements, financial or similar the following Knowledge, Experience, Skills and Abilities are required to successfully undertake this role. KNOWLEDGE AND EXPERIENCE. 1. At least 3 years' experience in the Assistant Accounts Officer level.
8 2. Must have completed an Accounting Degree or Business Studies in a recognized institution 3. 3. Must have sound Knowledge of the Financial Manual, Financial regulations and policies, and Guidelines 4. Maintain Record Keeping 5. Good monitoring skills 6. Innovative and Creative SKILLS AND ABILITIES. 1. Should possess good Communication and Written skills 2. Must be a computer literate and have background knowledge of excel program and other financial program. 3. Demonstrated ability to work as part of a team 4. Must be alert and have good monitoring skills 5. Demonstrated ability to work extra and carry out any other duties assigned Salary Scale: $22, - $36, MTA 08/2018 EXECUTIVE OFFICER REGISTRY. POSITION PURPOSE. Ensuring statutory compliance with legislation and maintenance of secure and reliable record management systems and the safe keeping of official documents. Ensure MINISTRY Vehicles are managed in accordance with Transport Policy, proper maintenance of fleets and transport request/tour logistics within the MINISTRY Ensure efficient delivery of support services such as preparation of timesheets for weekly wage earners and general administration and supervision of GWE's/Drivers and Clerk.
9 Compliance with Traditional Welcome ceremony preparation and logistics KEY RESPONSIBILITIES. The position will achieve its purpose through the following: a. Administer the receiving and registering of all ministries inwards and outwards. b. Administer the consistent and timely preparation and submission of weekly timesheet for weekly wage earners. c. Administer the provision of effective and timely transport logistical services within the MINISTRY . d. Administer and verify daily running sheets, updating of log books and returns e. Administer staff (GWE's/Drivers/CO). f. Assist Administrative Officer Assets as and when required. g. Other duties assigned by supervisor. PERSON SPECIFICATION. In addition to University Diploma qualification or equivalent, the following Knowledge, Experience, Skills and Abilities are required to successfully undertake this role. KNOWLEDGE AND EXPERIENCE: 1. Knowledge of Record Management and Terms & Conditions for Government Wage Earners 2010.
10 4. 2. Experience in a supervisory role 3. Effective communication and interpersonal skills 4. Computer Literacy in MS Office 2007. 5. Well verse with Transport Policy/General Orders SKILLS AND ABILITIES: 1. Accountability 2. Judgment & Decision Making 3. Strong analytical and communication skills 4. Interpersonal Skills 5. Good leadership & management skills Salary Scale: $19, - $30, MTA 09/2018 DRIVER. POSITION PURPOSE. The incumbent will be responsible in the transportation of MTA staff and other stakeholders to and from various destinations as directed. KEY RESPONSIBILITIES. The position will achieve its purpose through the following: Safely transport officers and equipment to desired locations in a timely, safe and courteous manner a. Effective management and maintenance of vehicle MINISTRY b. Drives an assigned route to transport MINISTRY staff and visitors c. Responsible for care and maintenance of vehicle; washing and cleaning of both exterior and interior; takes vehicle to garage for maintenance and repair.