Missouri Department of Natural Resources Administrative ...

1 Missouri Department of Natural Resources Administrative policies and procedures Chapter 4 Employment Policy: Hiring and Promotions Number: Effective date December 20, 2002 Revised October 10, 2017 1 The Department of Natural Resources hires the best-qualified staff as efficiently as possible within Missouri s laws and regulations. The Department will include diversity considerations in hiring processes and all hiring decisions and seek to increase minority representation in job classifications that have been identified as underutilized in MoDNR s Workplace Diversity Plan (formerly Affirmative Action Plan) Discrimination against any person because of age, ancestry, color, disability, genetic information, military/veteran status, national origin, pregnancy, race, religion or sex (including sexual orientation and gender identity) is prohibited.

2 A truthful application and information is expected of those interested in employment with the Department of Natural Resources , either as new employees or for employment in a different position. If a potential candidate is untruthful in either the application materials or interview, that candidate may no longer be considered for employment for that position. If a current employee is untruthful in either the application materials or interview, discipline or dismissal may occur depending on the severity of the situation. The Department does not utilize the option to transfer staff from other departments for filling a vacancy (inter -agency transfer).

3 However, the Depar tment will reemploy staff from other agencies. If selected, these employees will be reemployed by the MoDNR in a probationary status consistent with the job classification. Missouri Department of Natural Resources Administrative policies and procedures Chapter 4 Employment Policy: Hiring and Promotions Number: Effective date December 20, 2002 Revised October 10, 2017 2 Table of Contents DEFINITIONS .. 5 I. THE HIRING PROCESS .. 9 A. How to Begin Filling a Vacant Position .. 9 1. Competitive Appointment (classified positions where a certificate is required).

4 9 2. Noncompetitive Appointment (classified positions where a certificate is not required) .. 9 a. Career Progression Promotion .. 10 b. Transfer and Voluntary Demotion .. 10 c. Other Noncompetitive Appointments .. 10 B. Announcing the Vacancy .. 10 1. In-House Applicants .. 11 2. 11 a. Requesting a Certificate and Availability Letters .. 11 b. Timeframes for Certificates and In-House Announcements .. 12 c. Removal of Names from Registers or Certificates .. 12 C. Interview Preparation .. 12 1. Interview Panel .. 12 2. Interview Plan .. 13 3. Interview Logistics .. 13 D.

5 Conducting Interviews .. 13 E. Evaluating Candidates .. 14 1. Evaluation of the Interview .. 14 2. Reference and Background Record Reviews .. 14 Retention of Reference and Background Record Review Information .. 15 F. Hiring Recommendation and Justification .. 15 1. Types of Appointments .. 15 2. Appointments Made by a Division Director .. 16 3. Appointments Made by the Appointing Authority or Designee .. 16 Missouri Department of Natural Resources Administrative policies and procedures Chapter 4 Employment Policy: Hiring and Promotions Number: Effective date December 20, 2002 Revised October 10, 2017 3 G.

6 Offer of Employment, Letters of Confirmation and Regret .. 17 H. Paperwork to Complete Appointments .. 17 I. Transfers .. 17 1. Voluntary Transfers .. 18 2. Involuntary Transfers Within an Employee s Current Geographical Location .. 18 3. Involuntary Transfers Outside Employee s Current Geographical 18 J. Hiring to Multilevel Allocation Positions .. 18 II. POSITION AND EMPLOYEE ACTION REQUEST (PEAR) FORM .. 20 III. SALARY CONSIDERATIONS .. 20 A. Salary Considerations When Hiring .. 20 1. Promotions or Reclassifications to Non-Broad-Banded Positions .. 20 2. Promotions and Reclassifications in Broad-Banded Positions.

7 21 3. Transfers .. 21 4. Probationary Salary Increases .. 22 5. Assumption of Additional Responsibilities .. 22 a. Temporary Assignment Changes .. 22 b. Assumption of Supervisory Duties .. 23 c. Permanent Assignment Changes .. 23 6. Salary Decreases .. 23 7. Salary Equity .. 24 IV. REHIRING RETIRED EMPLOYEES .. 25 A. Parameters for Hiring Retired Employees .. 26 V. EXPERT DESIGNATION .. 27 VI. NEPOTISM .. 28 Relationships by Degree .. 28 Missouri Department of Natural Resources Administrative policies and procedures Chapter 4 Employment Policy: Hiring and Promotions Number: Effective date December 20, 2002 Revised October 10, 2017 4 REFERENCES Classification and Pay Plans: 1 CSR 20-2 MoDNR Workplace Diversity (formerly Affirmative Action Plan) Missouri Constitution, Article VII Section 6 (Penalty for Nepotism) Missouri State Employees Retirement System Personnel Advisory Board and Division of Personnel Organization and Operation.

8 1 CSR 20-1 Personnel Selection, Appointment, Evaluation and Separation: 1 CSR 20-3 Preferred Employee Qualities State of Missouri Background Checks Policy: SP -10 Related MoDNR materials Security Request procedures for SAM II Financial and SAM II HR Hiring procedures Manual Related MoDNR policies Conduct and Ethics Affirmative Action and Employee Relations Employee Records Missouri State Parks Ranger Background Investigation Manual and Other Materials Non -Discrimination/Anti-Harassment Policy and Complaint procedures Missouri Department of Natural Resources Administrative policies and procedures Chapter 4 Employment Policy: Hiring and Promotions Number.

9 Effective date December 20, 2002 Revised October 10, 2017 5 DEFINITIONS Affinity: A relationship by marriage. Allocation: Assignment of a position to an appropriate class or multiple classes based on duties, authority and responsibilities of the position. Appointment: Hiring an employee. Appointing authority: A person with the authority to approve hiring staff and to approve or deny other personnel related transactions. In the Department , the appointing authority to direct personnel action is the Human Resources Program Director. Broad-banded positions: Job class specifications for broad-banded classifications encompass a wide spectrum of management positions in generic and agency-specific job classes.

10 Manager positions in broad-banded job titles are paid using a three-level, pay grid without steps. Candidate: A person applying for a job with the Department . Career progression promotion: Promotion of an employee in regular status based upon prescribed conditions. Certificate: A list of names of eligible candidates for a job vacancy provided by the Office of Administration s Division of Personnel. A certificate is a subset of a register. Class: Group of positions subject to the law sufficiently alike in duties, authority and responsibility to justify the same class title and qualification and the same schedule of pay for all positions in the group.