MONITORING AND EVALUATION AND …

1 MONITORING AND EVALUATION AND reporting . framework FOR TECHNICAL AND VOCATIONAL. EDUCATION AND TRAINING COLLEGE. performance . Revised 2015. TABLE OF CONTENTS. GLOSSARY OF ACRONYMS AND TERMS ---------------------------------------- ---------------------------------------- ------ 3. 1. RATIONALE AND PURPOSE OF MONITORING AND EVALUATION ---------------------------------------- ---- 5. 2. PRINCIPLES AND CONCEPTS OF MONITORING AND EVALUATION ---------------------------------------- -- 6. PRINCIPLES ---------------------------------------- ---------------------------------------- ---------------------------------------- 6. MONITORING ---------------------------------------- ---------------------------------------- --------------------------------------- 6. EVALUATION ---------------------------------------- ---------------------------------------- --------------------------------------- 6. 3. MANDATE AND UNDERPINNING POLICY AND STRATEGIC framework ------------------------------- -- 7.

2 4. GENERIC framework FOR SYSTEM MONITORING AND EVALUATION ---------------------------------- 8. OBJECTIVES OF TVET COLLEGE M&E framework ---------------------------------------- ------------------------------ 8. PROCESS PLAN FOR MONITORING AND EVALUATION OF TVET COLLEGES ---------------------------------------- ---- 8. 5. IMPLEMENTATION AND RISK MANAGEMENT ---------------------------------------- ------------------------------- 10. IMPLEMENTATION ---------------------------------------- ---------------------------------------- ------------------------------- 10. TRANSITIONAL ARRANGEMENTS ---------------------------------------- ---------------------------------------- -------------- 10. RISKS AND RISK MANAGEMENT PLAN ---------------------------------------- ---------------------------------------- ------- 11. 6. COORDINATING LOGICAL framework FOR TVET COLLEGE performance MONITORING , EVALUATION AND reporting ---------------------------------------- ---------------------------------------- ------------------ 12.

3 NOTES AND RECOMMENDATIONS------------------------- ---------------------------------------- ----------------------------- 19. ANNEXURE A: STRATEGIC OBJECTIVES framework ---------------------------------------- ----------------------- 20. ANNEXURE B: FROM INPUTS TO IMPACT ---------------------------------------- ---------------------------------------- ---- 22. 2 | M&E & reporting framework for TVET College performance GLOSSARY OF ACRONYMS AND TERMS. The definitions and terms stated herein are in accordance with the meanings in the field of MONITORING and EVALUATION as guided by use in international and national government resources. o Activities are the processes or actions that use a range of various inputs to produce the desired outputs and ultimately the outcomes. Activities encompass what we do. o Baseline describes the status quo, usually statistically stated, that provides a point of comparison for future performance .

4 O Data are any facts or figures. Information consists of data presented in a context so that it can be applied or used. o EVALUATION is a time-bound and periodic exercise that seeks to provide credible and useful information to answer specific questions in order to guide decision making by policy makers, managers. EVALUATION may assess relevance, efficiency, effectiveness, impact and sustainability. o Indicator is defined as a quantitative or qualitative variable that allows the verification of changes produced by a development intervention relative to what was planned. In other words an indicator is a variable that is used to assess the achievement of results in relation to the stated goals/objectives. The objectives of indicators are to measure progress and achievements; clarify consistency between activities, outputs, outcomes and goals; ensure legitimacy and accountability to all stakeholders by demonstrating progress; and assess project / programme and staff performance .

5 O Inputs are all the resources that contribute to the production of service delivery outputs. These are what we use to do the work. o Means of verification or measurement is the source of information that gives evidence that an objective has been achieved in terms of the relevant performance indicator. This information must be reliable and publicly assessable and can be derived from primary and secondary sources. o Measurable objectives encompass specific formulation of intended outcomes and performance indicators towards achieving a strategic objective. A measurable objective is normally at sub- programme level. o MIS means Management of Information Support a unit within the Chief Directorate Planning and Institutional Support that is responsible for administering data collection. o MONITORING and EVALUATION (M&E) system is an organisational structure with management processes, standards, strategies, plans, indicators, information system, reporting lines and accountability specifications.

6 O MONITORING involves collecting, analysing and reporting data on inputs, activities, outputs, outcomes, impacts and external factors to support effective management and achievement of aims. MONITORING 3 | M&E & reporting framework for TVET College performance provides managers, decision makers and other stakeholders with regular feedback on progress attained, implementation and results as well as early indicators of problem detection and correction. o NAD means National Artisan Development, a chief directorate within the DHET located at INDLELA, Olifantsfontein that coordinates national, provincial and regional artisan development processes in the country. o NAMB means National Artisan Moderation Body, a directorate within the NAD Chief Directorate that has statutory responsibilities as contemplated in Chapter 6A of the Skills Development Act for the quality assurance of artisan development.

7 O National EVALUATION Policy framework is a policy issued by the Department performance MONITORING and EVALUATION to lay a foundation for developing organisational MONITORING and EVALUATION systems and framework . o Outcomes are the medium-term results for specific beneficiaries and are the consequence of achieving specific outputs. Outcomes should relate to an institution's strategic goals and objectives as set out in its strategic and annual performance plans. Outcomes are what we wish to achieve. o Outputs are the final products, goods and services produced for delivery. o performance and operational planning is the process of specifying inputs, activities, outputs, intended outcomes and impact as well as the related performance indicators, targets, milestones and timeframes. o Policy framework for the Government-Wide MONITORING and EVALUATION (GWM&E) System is a policy framework issued by the Presidency and it forms part of the National EVALUATION Policy framework .

8 O Strategic planning is the process of analysing internal and external factors that are likely to influence change and using this analysis to prioritise and specify intended strategic focus areas, goals and strategies with reference to organisational vision and mission. o VCET means vocational and continuing education and training and is the Branch where responsibility for administration of the TVET colleges is located. 4 | M&E & reporting framework for TVET College performance 1. RATIONALE AND PURPOSE OF MONITORING AND EVALUATION . The collection, compilation and provision of information are currently unsystematic, inconsistent, unrelated, slow to reach decision-makers, duplicated and difficult to receive. In order to alleviate the problem, the MONITORING and EVALUATION and reporting (M&E) framework seeks to serve as a guideline and to assist in the development of M&E plans for the technical and vocational education and training (TVET) college sector when dealing with various functionality areas such as: o Institutional governance and management.

9 O Financial and human resources management and other corporate services;. o Curriculum delivery;. o Professional development of academic staff;. o Student support services at pre-entry, on programme and exit;. o Infrastructure, facilities and equipment management;. o Partnerships, linkages and relationships with industry and other post-school education and training (PSET) institutions; and o Artisan development as contemplated in the memorandum of understanding (MOU) between the Department and all public TVET colleges for the period 1 April 2015 to 31 March 2019 as approved by the Director-General (DG) on 31 March 2015 and coordinated by National Artisan Development (NAD). Chief Directorate and National Artisan Moderation Body (NAMB). The overarching purpose of the TVET college M&E and reporting framework is to monitor, evaluate and support effectiveness in and performance of TVET colleges as part of a PSET system to deliver a skilled and capable workforce.

10 The development of such a coordinating M&E framework has the following objectives: o Institutionalise the M&E practices;. o Formulate a common, holistic, systematic, thematic, standardised and comprehensive approach to MONITORING and EVALUATION underpinned by clear M&E principles;. o Integrate MONITORING and EVALUATION in college planning, budgeting, policy development, governance and reporting ;. o Improve accountability, transparency and improve efficiency;. o Improve quality deliverables;. o Improve quality of data quality systems and management;. o Identify inefficiencies as well as deficiencies; and o Ultimately position TVET colleges as institutions of choice. 5 | M&E & reporting framework for TVET College performance 2. PRINCIPLES AND CONCEPTS OF MONITORING AND EVALUATION . PRINCIPLES. The policy framework for Government Wide MONITORING and EVALUATION (GWM&E) system has the following seven guiding principles for MONITORING and EVALUATION : (i) Should be development-orientated and should address key development priorities of government and of citizens.