NAVIS (SPARCS N4) a SIMPLIFIED USER GUIDE

1 NAVIS (SPARCS N4) a SIMPLIFIED user GUIDE Version 2011 Ockert Pelzer Transnet 18 January 2011 E-Business NAVIS (SPARCS N4) user GUIDE 2011 Page 2 TABLE OF CONTENT: Section | Heading 1. | NAVIS (SPARCS N4) Introduction 2. | TPT- NAVIS (SPARCS N4) Overview 3. | TPT Operations Past & Present 4. | NAVIS (SPARCS N4) Process Flow 5. | NAVIS (SPARCS N4) Exports 6. | NAVIS (SPARCS N4) Imports 7. | NAVIS (SPARCS N4) Transshipments 8. | NAVIS (SPARCS N4) EDI Messaging 9. | NAVIS (SPARCS N4) EDI Frequent Questions 10. | Support Matrix in TPT for NAVIS (SPARCS N4) Abbreviations: TPT = Transnet Port Terminals TFR = Transnet Freight Rail EDI = Electronic Data Interchange N4 = NAVIS (SPARCS N4) UNIT = Container SPARCS = Synchronous Planning and Real-time Control System E-Business NAVIS (SPARCS N4) user GUIDE 2011 Page 3 NAVIS (SPARCS N4) AT TRANSNET PORT TERMINALS 1.

2 NAVIS (SPARCS N4) - Introduction: SPARCS N4, developed by NAVIS (SPARCS N4), part of Zebra Enterprise Solutions, is the industry's most scalable, open, deployable, adaptable and maintainable terminal operating system (TOS) available today. SPARCS N4 TOS is a fully integrated solution from gate to yard to vessel and vice versa, thereby eliminating the manual processes and costly errors required to keep disjointed systems in sync. Employing a Java "Rich-Thin Internet Client" technology, SPARCS N4 makes it easy to standardize into a single, homogeneous system, managing business processes across multiple operations. This Java-based solution provides inherent cross-platform portability, alleviating the impact of a heterogeneous hardware infrastructure that may arise through natural technology evolution and upgrades.

3 2. TPT - NAVIS (SPARCS N4) Overview: NAVIS (SPARCS N4) is currently fully operational at ALL the TPT container terminals except for DCT, which is expected to Go-live early in 2011. TPT is also the pioneer for NAVIS (SPARCS N4) currently, in that it is the first site, worldwide, to employ the MULTI terminal /FACILITY component of NAVIS (SPARCS N4). TPT has also developed a Customer Access Portal from which our clients can interact with the NAVIS (SPARCS N4) system remotely via WEB connection. This initiative should be available to our clients shortly and a CAP user GUIDE is available upon request. 3. TPT Operations Past to Present: Transnet Port Terminals originally started out as SAR+H (South African Railways and Harbours), utilizing a paper based process of conducting day to day business.

4 As the age of computers dawned, a green screen system, called COSMOS was implemented. The recent shift to the more modern Graphical user Interface terminal management system of NAVIS (SPARCS N4) has given TPT the opportunity to streamline and enhance their port operations and facilities optimally. E-Business NAVIS (SPARCS N4) user GUIDE 2011 Page 4 4. Process Flow Business Process and N4 in the TPT Terminals: E-Business NAVIS (SPARCS N4) user GUIDE 2011 Page 5 5. EXPORT Shipping Line submits vessel nomination / vessel visit created The first action for EXPORT containers in order for TPT to facilitate a shipping line s vessel, is the submission of the vessel nomination document. This document must be submitted at least 14 days before vessel arrival but can be submitted even 2-3 months before vessel arrives.

5 No export bookings can be made via the web or EDI unless the vessel has been nominated. It is therefore imperative that the shipping line ensures that nominations are sent to TPT before they start processing bookings for a vessel/voyage. On TPT s N4 system, a vessel visit is created. It is important for the shipping line to note, that TPT must have the FULL port rotation for the nominated vessel. This should also be present in the BAPLIE_IN (bay-plan) EDI file received from the shipping line for a nominated vessel. Shipping Line must ensure to submit FULL port rotation to TPT. E-Business NAVIS (SPARCS N4) user GUIDE 2011 Page 6 Shipping Line create Export Bookings In order for TPT to be aware of the volume of containers and then planning and execution of facilitating physical units, the shipping line has to create Export Bookings via their WEB access on the N4 system or via the COPARN EDI message.

6 This booking typically indicates the freight kind, quantity, ISO code, POD and vessel detail. Screen below shows illustrative view of a manual booking creation and pre-advise. On N4: Create Export bookings Export bookings on N4 must be created before units can be pre-advised . Importantly quantity and ISO code must be correct. The creation of a booking can also be done via EDI. E-Business NAVIS (SPARCS N4) user GUIDE 2011 Page 7 On N4: Create Export bookings (cont) An Application Form like this one, has to be submitted to the terminal , requesting AMENDMENT of BOOKING details for EXPORT or TRANSSHIPMENT containers, that is already in the YARD, in stack at the terminal . The terminal has to authorize this amendment, by approving this completed document.

7 E-Business NAVIS (SPARCS N4) user GUIDE 2011 Page 8 Shipping Line Pre-advises units The Pre-advising for RAIL units is currently an automated process within TPT, with electronic files received from TPT s sister company, TFR. Pre-advising ROAD units currently takes place at GATE_IN (entry) but will be required to be submitted prior to the truck arriving at the terminal in the near Pre-advice can be done via the Web or via a COPARN EDI message. On N4: Manually pre-advise units - selection Step on N4: Manually pre-advise units pre-advise screen N4 In the operations tab, select GATE then Pre-advise Export . Fields are populated as per screenshot Step E-Business NAVIS (SPARCS N4) user GUIDE 2011 Page 9 On N4: Manually pre-advise units view Units pre-advised.

8 Truck / Train arrives at terminal When the container physically arrives at the terminal either on a TRUCK or a TRAIN wagon, it is off-loaded and placed in the terminal YARD. The planning for the vessel is completed after receiving and loading the BAPLIE_IN (bay-plan) file from the shipping line. The vessel is now worked according to the plan, in other words loaded and/or discharged . Once the terminal has completed working the vessel, an Outbound EDI or BAPLIE_OUT file is generated and E-Mailed to the shipping line. The vessel then Departs the terminal . 6. IMPORTS Shipping Line submits vessel nomination / vessel visit created The same scenario follows as with the EXPORT flow in the terminal , a vessel nomination document is received from the shipping line, and then a vessel visit is created.

9 Shipping line submits IN_BOUND BAPLIE Once the terminal receives the INBOUND BAPLIE file from the shipping line, it is uploaded into the N4 system. Shipping line submits COPRAR file or Rail/Transshipment lists The COPRAR EDI file is received after the IN_BOUND BAPLIE file, and is loaded into N4, after the BAPLIE file. The COPRAR EDI file performs the same function as the manual RAIL lists and Transshipment lists supplied to the terminal . These lists are the instruction from the shipping line, as to which containers will leave the terminal via RAIL and which containers are Transshipment containers and leave the terminal on an on carrier vessel . In the BOOKING screen, select booking number, and drop down to select Units E-Business NAVIS (SPARCS N4) user GUIDE 2011 Page 10 TPT Plans Discharge sequence Once the BAPLIE and COPRAR files are loaded, and the Rail and Transshipment lists processed, the terminal now plans the working of the vessel, hence the Discharge sequence.

10 The containers that must be Discharged from the vessel are taken off and placed in the terminal YARD. This is also referred to as stacking . Shipping line releases unit(s) and assigns Trucking company There are various types of holds that can be placed on containers by a number of parties. Holds can be placed by SARS (Customs stops) and these can be lifted by the Shipping Line. It is extremely important that the Shipping Line has obtained a release from SARS before uplifting a hold on a container. If a Customs stop has been placed on a container which has been routed by rail to an inland destination and SARS instruct that the container can be released for an inspection at a local facility, it is imperative that the rail routing be cancelled and changed to a road routing before the hold is lifted from the container by the Line.