NEW YORK STATE WEATHERIZATION ASSISTANCE …

1 Office of Housing Preservation NEW york STATE WEATHERIZATION ASSISTANCE PROGRAM policy and PROCEDURES MANUAL Revised April 2017 New york STATE WEATHERIZATION ASSISTANCE Program policy and Procedures Manual NYS WEATHERIZATION ASSISTANCE Program policy and Procedures Manual i Revised April 2017 Table of Contents Section : Overview .. 1 Sub Section : About the WEATHERIZATION ASSISTANCE Program .. 2 Sub Section : policy & Procedures Manual .. 3 Sub Section : Program Organization .. 4 Sub Section : Funding .. 6 Sub Section : policy Advisory Council and Subgrantee Task Force.

2 7 Sub Section : STATE Plan .. 8 Section : WEATHERIZATION Program Administrative Requirements .. 9 Sub Section : Subgrantee Roles and Responsibilities .. 10 Sub Section : Required Subgrantee Documentation .. 11 Sub Section : Insurance Requirements .. 12 Sub Section : Bank Account Requirements .. 14 Sub Section : Contract Management .. 15 Sub Section : Budget Amendment .. 16 Sub Section : Staff Functions/Titles .. 17 Sub Section : Electronic Data Collection, Management, Transfer .. 19 Sub Section : Coordination with Other programs .

3 21 Sub Section : Coordinated Work .. 23 Sub Section : Program Income .. 25 Sub Section : Incentive 26 Sub Section : Fee-for-service 27 Sub Section : Training and Technical ASSISTANCE .. 29 Sub Section : Travel .. 34 Sub Section : Prior Approvals for Certain Expenditures or Work .. 35 Sub Section : Program Field Representative Review/Visit .. 36 Sub Section : Fiscal Field Representative Review/Visit .. 40 Sub Section : Required File Documentation .. 42 Sub Section : Comprehensive Annual Subgrantee Evaluations .. 44 Sub Section : Conflict of Interest.

4 45 Sub Section : Dispute Resolution .. 48 Sub Section : Subgrantee Termination .. 49 New york STATE WEATHERIZATION ASSISTANCE Program policy and Procedures Manual NYS WEATHERIZATION ASSISTANCE Program policy and Procedures Manual ii Revised April 2017 Section : The WEATHERIZATION Process: Outreach, Application and Selection .. 51 Sub Section : Outreach Promotion .. 55 Sub Section : Priorities for ASSISTANCE .. 56 Sub Section : Services to Agency Employees and Board Members .. 57 Sub Section : Interagency Referrals .. 58 Sub Section : WEATHERIZATION Application.

5 59 Sub Section : Applicant Intake in Rental Buildings .. 60 Sub Section : Eligibility .. 62 Sub Section : Categorical Eligibility .. 63 Sub Section : Income Eligibility .. 65 Sub Section : Computation of Income .. 66 Sub Section : Income Documentation .. 67 Sub Section : Income Exclusions .. 69 Sub Section : Eligibility of Special Groups .. 72 Sub Section : Notice of Eligibility .. 75 Sub Section : Notice of Ineligibility .. 77 Sub Section : Appeals of Ineligibility .. 78 Section : The WEATHERIZATION Process: Owner Participation and Tenant Protections.

6 79 Sub Section : Building Qualification .. 80 Sub Section : Documentation of Ownership .. 81 Sub Section : Multi-family Building Qualification .. 82 Sub Section : Assisting Building with Vacant Units .. 83 Sub Section : Previously-assisted Buildings .. 84 Sub Section : Owner Agreements .. 85 Sub Section : Preliminary Agreement .. 86 Sub Section : Term of Owner Agreement .. 87 Sub Section : Single-family Building Owner Agreement .. 88 Sub Section : Life-use Agreements (Single-family).. 89 Sub Section : One-to-four Unit Building Owner Agreement.

7 90 Sub Section : Multi-family Building Owner 91 Sub Section : Tenant Protections .. 92 Sub Section : Owner Investment .. 93 Sub Section : Owner Investment for One-to-four Unit Buildings .. 94 New york STATE WEATHERIZATION ASSISTANCE Program policy and Procedures Manual NYS WEATHERIZATION ASSISTANCE Program policy and Procedures Manual iii Revised April 2017 Sub Section : Owner Investment for Multi-family Buildings .. 95 Sub Section : Buildings Eligible for RPL Section 581-a Reduction .. 96 Sub Section : Negotiating Additional Owner Investment.

8 97 Sub Section : Direct Investment .. 98 Sub Section : Indirect Investment .. 99 Sub Section : Documenting Owner Investment .. 101 Sub Section : Owner Investment Accounts .. 102 Sub Section : Waiver of Owner Investment .. 103 Sub Section : Building Analysis and Qualification Fees .. 104 Sub Section : Construction Management Fees .. 106 Sub Section : Subcontractor Agreements .. 107 Section : The WEATHERIZATION Process: Building Analysis and Work Standards .. 108 Sub Section : Building 109 Sub Section : Historic Preservation Review.

9 112 Sub Section : Manufactured 113 Sub Section 5:04: Multi-family Buildings .. 114 Sub Section : Multi-family Building Analysis .. 115 Sub Section : Procuring Multi-family Technical Services .. 117 Sub Section : Multi-family Construction Management Responsibilities .. 118 Sub Section : Criteria for Multi-family Self-auditing Designation .. 126 Sub Section : Building Work Summary .. 131 Sub Section : Health and Safety .. 132 Sub Section : Health and Safety Considerations .. 133 Sub Section : Health and Safety Equipment .. 138 Sub Section : Health and Safety Testing.

10 140 Sub Section : Building Energy Modeling .. 144 Sub Section : Savings-to-investment Ratio .. 145 Sub Section : TIPS Building Analysis .. 146 Sub Section : Air Flow Standards for Small & Low-rise Buildings .. 148 Sub Section : Steady- STATE Efficiency Testing and Clean & Tune Requirements .. 151 Sub Section : Refrigerator Replacement Criteria .. 153 Sub Section : Post Inspection and Certification .. 155 Section : Special Considerations for WEATHERIZATION .. 157 New york STATE WEATHERIZATION ASSISTANCE Program policy and Procedures Manual NYS WEATHERIZATION ASSISTANCE Program policy and Procedures Manual iv Revised April 2017 Sub Section : When Not to Weatherize.