OFFICE MANUAL PART - I - CGDA - Controller …

1 DEFENCE ACCOUNTS DEPARTMENT. OFFICE MANUAL . part - I. (REVISED EDITION 2014). ISSUED BY THE CGDA, NEW DELHI. PREFACE. 1. OFFICE MANUAL part -I, dealing with the Organization and functions of the Defence Accounts Department, was last issued in 1979. Correction slips were being issued from time to time, but no further edition was brought out so far. This is a revised and updated edition. 2. This MANUAL is an attempt to provide information on the organization of the Defence Accounts Department and to compile in one place the objectives, functions and the general instructions regarding the procedures to be followed in the various Defence Accounts Offices. All Officers and Members of the Establishments should make themselves fully conversant with the contents of the MANUAL .

2 Their particular attention is drawn to the objectives of the Defence Accounts Department and of the Principal Controllers/Controllers of Defence Departmental activities should be directed towards the achievements of these objectives and individual and organizational performance measured against them. 3. Officers and establishment of the Defence Accounts Department should be guided by this MANUAL in their day-to-day work. The provisions of this MANUAL should not be quoted in correspondence with other offices outside the Department. 4. All efforts have been made to make this MANUAL as exhaustive as possible. However, any further updation requiring a mention in the MANUAL may kindly be intimated to (Administration). 5. The Administration Section of CGDA OFFICE will be responsible for keeping this MANUAL corrected and up to date based on orders/instructions issued from time to time.

3 (VANDANA SRIVASTAVA). Controller General of Defence Accounts New Delhi Dated: 4/04/2014. CONTENTS. CHAPTER I-GENERAL. Paras Pages ORGANISATION 1-4 1-4. OFFICES OF THE DAD 5 4-6. OBJECTIVES 6 6-8. ALLIGNMENT OF WORK OFFICES. (i) Controller General of Defence Accounts 7 9. (ii) PCsDA Northern, Central, Western, Southern, Bangaluru & SWC 8 9-11. and CsDA (Army) Meerut, Jabalpur, Patna, Guwahati, Chennai and Secunderabad. (iii) PCDA, New Delhi 8(A) 11-12. (iv) PCDA (Pension),Allahabad 9 12. (v) PCA (Factories), Kolkata 10-11 12-13. (vi) PCDA (BR), New Delhi 12 13. (vii) PCDA (Officers), Pune 13 14. (viii) PCDA (Air Force), Dehradun and CDA (AF), New Delhi 14 14-15. (ix) PCDA (Navy), Mumbai 15 15-16. (x) CDA(CSD),Mumbai 15-A 16. (xi) CDA (Training)/NAFDM 16 16.

4 (xii) CDA (Funds)Meerut 17 16. (xiii) PCDA (R &D), New Delhi 17(A) 16. (xiv) CDA (PD), Meerut 17(B) 17. (xv) CDA(IDS),New Delhi 17(C) 17. 18-19 17-18. SET UP OF A PRINCIPAL, Controller 'S/ Controller 'S OFFICE . DUTIES AND RESPONSIBILITIES OF & PRINCIPAL. CONTROLLERS/CONTROLLERS. (i) Controller General of Defence Accounts 20-22 18-19. (ii) PCsDA Northern, Central, Western, Southern, Bangaluru & SWC 23-25 20. and CsDA (Army) Meerut, Jabalpur, Patna, Guwahati, Chennai and Secunderabad. (iii) PCDA (Pensions), Allahabad 26 20-21. (iv) PCA (Factories), Kolkata 27-29 21-22. (v) PCDA (BR), New Delhi 30 22. (vi) PCDA (Officers), Pune 34 22. (vii) PCDA (Air Force), Dehradun and CDA (Air Force) New 35 22. Delhi (viii) PCDA (Navy), Mumbai 36 23.

5 (ix) CDA(CSD),Mumbai 36-A 23. (x) CDA(Training)/NAFDM 37 23. (xi) PCDA, New Delhi 37(A) 23-24. (xii) CDA(Funds), Meerut 38 24. (xiii) PCDA (R & D), New Delhi 38(A) 24-25. (xiv) CDA(PD), Meerut 38B 25. (xv) CDA(IDS),New Delhi 38 C 25. (xvi) Principal IFA/IFA 38D 26. GENERAL DUTIES AND RESPONSIBILITIES OF PRINCIPAL 39-42 27. CONTROLLERS/CONTROLLERS. GENERAL 43-64 27-31. CHAPTER II. RECRUITMENT, APPOINTMENTS, PROMOTIONS AND CONFIRMATIONS. GAZETTED STAFF 66 32. NON-GAZETTED STAFF 67 32. INDIAN DEFENCE ACCOUNTS SERVICE. (i) Recruitment 68-71 32. (ii) Appointments 72 33. (iii) Promotions 73-81 33-35. ACCOUNTS OFFICERS 82-85 35-36. GIO. GENERAL 88-91 36-37. HINDI OFFICERS 91A 37-38. SUBORDINATE ACCOUNTS SERVICE. (i) Appointments 92-99 38-39.

6 (ii) Examination 101-102 39. CLERICAL SERVICE 103 39. Senior Hindi Translator 103 (A) 39-40. Junior Hindi Translator 103 (B) 40-41. Senior Auditors 104-105 41. Special pay on passing SAS 106 41. Incentives on Qualifing ICWA Exam 107 41. RECRUITMENT AND PROMOTION TO THE AUDITORS' GRADE 109 42. Recruitment to clerk grade 111-115 42-43. Recruitment to Stenographers 117 43. GENERAL 122-123 43. Compassionate Appointments 124 44-45. GENERAL 125-131 45-46. Multi Tasking Staff 132 46. CONFIRMATION 134 46-47. RESERVATIONS 139 47-48. REFUSAL OF PROMOTION TO HIGHER GRADE 140 48. MODIFIED ASSURED CARRER PROGRESSION SCHEME 141 48-53. DEPARMENTAL PROMOTION COMMMITTEE 142 53-56. ANNEXURES. A'-Instruction for the Training of Probationers of the Indian 57-59.

7 Defence Accounts Service, and Rules for their Department Examination(See para-70). B'-Syllabus for the Departmental Examination of Probationers 59-88. of the Indian Defence Accounts Service C'-Rules Governing the Examination for Admission to 88-122. Subordinate Accounts Service of the Defence Accounts Department. CHAPTER III PAY AND ALLOWANCES. (i) Ratesof Pay 144 123. (ii) Additions to Pay 145 123. (iii) Dearness Allowance 146 123. (iv) House Rent Allowance 147 123. (v) Special Compensatory Bad Climate/Hill Area Allowance 148 123-124. (vi) Children's Education Allowance 149 124. (vii) Reimbursement of tuition fees 150 124. (viii) Overtime Allowance 151 124. (ix) Leave Travel Concessions 152 124. (x) Reimbursement of Medical Expenses 153-154 124-125.

8 (xi) Project Allowance 155 125. (xii) Reimbursement of Hostel subsidy 156 125. (xiii) TA and DA 157 125. (xiv) 158 125. Annexure A' Schedule of rates of pay 126-127. Annexure B' Special Allowance, Head Quarters Allowance, Duty 127-132. Allowance and Special pay (Cash Handling Allowance for cashiers) etc. CHAPTER IV-INCREMENTS AND CONFIDENTIAL REPORTS. INCREMENTS. (i) Officers 161-163 133. (ii) Group C' and D' Staff 164-165 134. (iii) General 166 134. CONFIDENTIAL REPORTS. (i) Officers 179-188 135-137. (ii) Assistant Accounts Officer/Section 189-192 137. Officer(Accounts)/Supervisor(Accounts). (iii) Senior Auditors, Auditors, Clerks, Typists, DEOs and 193-194 137-138. (iv) Stenographers 195 138. (v) Record Clerks and Group D' Employees 196 138.

9 (vi) General 197-214 138-141. (vii) Criteria for assessing irregularity in attendance 215 141. (viii) Mid-term Confidential Reports 216-217 141. 142. Statement-A- Controller General of Defence Accounts 143. Statement-B-Principal Controller / Controller of Defence Accounts 144-145. Statement-C-Principal Controller Accounts (Factory). 146-147. Statement-D-Principal IFA/IFA. 148-153. GIO -APAR. CHAPTER V-LEAVE AND ATTENDANCE. LEAVE. (i) Officers 221-228 154-155. (ii) Establishment in the Main OFFICE 229-231 155-156. (iii) Establishment outside the Main OFFICE 232-235 156. (iv) Leave Substitute 236-240 157. (v) Leave Rosters 241-242 157-158. (vi) Casual Leave 243-245 158-159. (vii) Special Casual Leave 246 159-160. (viii) Compensatory Leave 247-249 160-161.

10 (ix) General 250-258 161-162. ATTENDANCE. (i) Hours of Attendance 259-260 162-163. (ii) Attendance Register 261-265 163-164. (iii) Holidays 266-267 165. (iv) Restricted Holidays 268 165. (v) General 269-272 165-166. ANNEXURE be followed for grant of Leave etc., on account of Procedure to illness. 167-173. CHAPTER VI-CONDUCT AND DISCIPLINE. (i) General 276-310 174-183. (ii) Representation and Appeals 311-325 183-187. (iii) Disciplinary action 326-338 188-193. (iv) Expeditious disposal of disciplinary proceeding 339 193. (v) Documents conveying praise or censure 340-341 193-194. (vi) Pecuniary transactions 342-343 194. (vii) Insolvency and habitual Indebtedness 344-348 194-195. (viii) Frauds and Embezzlements 349-351 195-198. (ix) Suspension 352 198-199.