Official Mail and Distribution Management

1 Army Regulation 25 51 Information Management : RecordsManagementOfficial MailandDistributionManagementHeadquarter sDepartment of the ArmyWashington, DC30 November 1992 UnclassifiedReport Documentation PageReport Date 30 Nov 1992 Report Type N/ADates Covered ( to) - Title and Subtitle Information Management : Records Management : OfficialMail and Distribution ManagementContract Number Grant Number Program Element Number Author(s) Project Number Task Number Work Unit Number Performing Organization Name(s) and Address(es) Department of the Army Headquarters Washington, DCPerforming Organization Report Number Sponsoring/Monitoring Agency Name(s) and Address(es) Sponsor/Monitor s Acronym(s) Sponsor/Monitor s Report Number(s)

2 Distribution /Availability Statement Approved for public release, Distribution unlimitedSupplementary Notes Abstract Subject Terms Report Classification unclassifiedClassification of this page unclassifiedClassification of Abstract unclassified Limitation of Abstract UUNumber of Pages 46 SUMMARY of CHANGEAR 25 51 Official mail and Distribution ManagementThis regulation combines all policy relative to the Army Official mail changes in this revision include reorganization of the regulation scontents; discontinued use of Official mail cost codes; and establishment ofpolicies for prepaid postage.

3 Specifically this regulation--o Implements DODD (Single Manager for Military Postal Service), andincorporates DOD (DOD Official mail Manual) within the Army andcomplies with CFR 41 (para 1-1).o Implements policies for the prepayment of Army Official mail postage(para 1-6).o Indicates new training requirements and eliminates Army use of penaltyindicia and attendant Official mail cost codes (para 1-6b).o Authorizes inspection and access to Official mail and Distribution centers(para 1-7d).o Establishes authorized mail preparation procedures and policies (chap 2, secII).

4 O Contains policies for the DOD Official mail Cost Control Program (OMCCP),which addresses the use of postage meters, mailing permits, special mailservices, and postage stamps (chap 2, sec III).o Supersedes RCS: AG-881 and establishes DA Form 7224-R (Quarterly PositiveAccountability Postage Administrative System), DA Form 7224-1-R (AdvanceDeposit Trust Account (ADTA) Worksheet), and DA Form 7224-2-R (PrivateCarrier Worksheet) for tracking and reporting postage usage. Forms may begenerated electronically or manually (para 2-9).

5 O Expands reporting requirements to include Private Carrier and HostileOperation usage (para 2-9).o Establishes reporting dates for Headquarters, Department of the Army, majorArmy command and installation Positive Accountability Postage AdministrationSystem Reports (para 2-9).o Indicates a change of address to whom the consolidated major Army commandPositive Accountability Postage Administration System Reports are forwarded(para 2-9).o Requires that all addresses be typed (para 2-12a). All addresses indicated inthis regulation have been converted to the new Army format that complies withcurrent United States Postal Service requirements (para 1-12a).

6 O Incorporates policies for correspondence Distribution Management and mailingprocedures for certain Army activities and citizens overseas (chap4).HeadquartersDepartment of the ArmyWashington, DC30 November 1992 Information Management : Records ManagementOfficial mail and Distribution Management *Army Regulation 25 51 Effective 30 December 1992H i s t o r y . T h i s r e g u l a t i o n w a s o r i g i n a l l yp u b l i s h e d o n 3 0 N o v e m b e r 1 9 9 2 . T h i spublication has been reorganized to make itc o m p a t i b l e w i t h t h e A r m y e l e c t r o n i cp u b l i s h i n g d a t a b a s e.

7 N o c o n t e n t h a s b e e u m m a r y . T h i s r e g u l a t i o n i m p l e m e n t sDODD and incorporates DOD M with changes within the Army. It con-tains policy on carrying out the DOD OfficialMail Cost Control Program and the Depart-ment of the Army Official mail and Distribu-tion Management Program. It addresses theuse of postage meters, mailing permits, spe-c i a l m a i l s e r v i c e s , p o s t a g e s t a m p s , c o r r e -spondence Distribution Management , mailingprocedures for certain Army activitiesand citizens overseas, and street addres-sing of This regulation applies to theActive Army, the Army National Guard, Army Reserve, and the Army Re-s e r v e O f f i c e r T r a i n i n g C o r p s C a d e t C o m -m a n d.

8 T h i s r e g u l a t i o n d o e s n o t a p p l y t opostal operations described in AR 600 series,AR 25 11, or DOD M volumes I andII. This regulation applies during partial andfull r o p o n e n t a n d e x c e p t i o n a u t h o r i t y .Not applicableA r m y m a n a g e m e n t c o n t r o l p r o c e s s .This regulation is subject to the requirementsof AR 11 2. It contains internal control pro-visions but does not contain checklists forc o n d u c t i n g i n t e r n a l c o n t r o l r e v i e w s.

9 T h e s echecklists are being developed and will bepublished in a DA Circular 11 Supplementation, of thisr e g u l a t i o n i s p r o h i b i t e d w i t h o u t p r i o r a p -proval of POLICY DIRECTORATE, ATTNSAIS IDP, DEPARTMENT OF THE AR-M Y , T H E P E N T A G O N , W A S H I N G T O NDC 20310 changes. Interim changes to thisregulation are not Official unless they are au-thenticated by the Administrative Assistant tothe Secretary of the Army. Users will destroyinterim changes on their expiration dates un-less sooner superseded or u g g e s t e d I m p r o v e m e n t s.

10 T h e p r o p o -nent agency of this regulation is Director ofInformation Systems for Command, Control,Communications and Computers. Users areinvited to send comments and suggested im-p r o v e m e n t s o n D A F o r m 2 0 2 8 ( R e c o m -mended Changes to Publications and BlankF o r m s ) t h r o u g h c o m m a n d c h a n n e l s t o t h eP O L I C Y D I R E C T O R A T E , A T T NS A I S I D P , D E P A R T M E N T O F T H E A R -M Y , T H E P E N T A G O N , W A S H I N G T O NDC 20310 Distribution of this publica-tion is made in accordance with the require-ments on DA Form 12 09 E, block number5372, intended for command levels A, B, C,D, and E, for Active Army, Army NationalGuard.