Personnel Separations Separation Documents - …

1 army Regulation 635 5 Personnel SeparationsSeparationDocumentsHeadquarte rsDepartment of the ArmyWashington, DC15 September 2000 UNCLASSIFIEDSUMMARY of CHANGEAR 635 5 Separation DocumentsThis regulation has been streamlined to avoid duplication of data, and updatedto reflect mandatory required data on the DD Form 214 throughout. Specifically,this revision--o Mandates that the DD Form 214 (Certificate of Release or Discharge from ActiveDuty) be issued for all void service (para 2-1a).o Requires mandatory information on the DD Form 214, item 18 (para 2-4h (18)).

2 O Allows authentication of the DD Form 214 by a soldier in the grade of SSG or byan authorized contractor employee if assigned or the chief or acting chief ofa transition center (para 2-4h(22)).o Authorizes the Chief, National Guard Bureau, the Deputy Assistant Secretaryof the army , and the army Review Boards Agency to issue the DD Form 215(Correction to DD Form, Certificate of Release or Discharge from ActiveDuty)or reissue the DD Form 214 (para 2-6d).o Adds the DD Form 2542 (Certificate of Appreciation For Service in the ArmedForces of the United States) (para 2-12).

3 O Modifies Instructions for completing the DD Form 220 (Active DutyReport)(para 2-9).o Adds a management control evaluation checklist (app B).HeadquartersDepartment of the ArmyWashington, DC15 September 2000 Personnel SeparationsSeparation Documents * army Regulation 635 5 Effective 30 September 2000H i s t o r y . T h i s U P D A T E p r i n t i n gpublishes a revision of AR 635 5. Becauset h e p u b l i c a t i o n h a s b e e n e x t e n s i v e l yr e v i s e d , t h e c h a n g e d p o r t i o n s h a v e n o tbeen u m m a r y.

4 T h i s r e g u l a t i o n p r e s c r i b e spolicies and procedures regarding separa-tion Documents ). It also implements DODI nstruction (Certificates of Releaseor Discharge from Active Duty (DD Form214/5).Applicability. This regulation applies toA c t i v e A r m y s o l d i e r s , U . S . M i l i t a r yAcademy cadets, and the following cate-gories of the army National Guard of theUnited States (ARNGUS) and the Reserve (USAR) unless otherwiseindicated:a. USAR soldiers on active duty for 90 ormore continuous ARNGUS soldiers on active duty orfull time National Guard duty for 90 ormore continuous ARNGUS and USAR soldiers mobi-lized under title 10, Code, sections12301(a), 12302, or.

5 A R N G s o l d i e r s c a l l e d i n t o F e d e r a lservice under title 10, Code, chapter15, or section 12406, regardless of thelength of and exception proponent of this regulation is theDeputy Chief of Staff for Personnel . Theproponent has the authority to approve ex-ceptions to this regulation that are consis-tent with controlling law and may delegate the approval au-t h o r i t y , i n w r i t i n g , t o a d i v i s i o n c h i e fwithin the proponent agency in the gradeof colonel or the civilian grade management control regulation contains management con-trol provisions and provides an evaluationchecklist for use in evaluating manage-ment u p p l e m e n t a t i o n.

6 S u p p l e m e n t a t i o n o fthis regulation and establishment of com-mand and local forms are prohibited with-o u t p r i o r a p p r o v a l f r o m t h e D E P U T YCHIEF OF STAFF FOR Personnel ;ATTN: DAPE MPE, 300 army PEN-T A G O N , W A S H I N G T O N , D C20310 Improvements. Users areinvited to send comments and suggestedimprovements on DA Form 2028 (Recom-m e n d e d C h a n g e s t o P u b l i c a t i o n s a n dB l a n k F o r m s ) d i r e c t l y t o C D R ,PERSCOM, ATTN: TAPC PDT P, 200S T O V A L L S T R E E T , A L E X A N D R I A ,VA 22332 This publication is availa-ble in electronic media only and is in-tended for command levels C, D, and Efor Active army , army National Guard oft h e U n i t e d S t a t e s , a n d U.

7 S . A r m y R e (Listed by paragraph and page number)Chapter 1 Introduction, page 1 Section IOverview, page 1 Purpose 1 1, page 1 References 1 2, page 1 Explanation of abbreviations and terms 1 3, page 1 Separation Documents 1 4, page 1 Section IIResponsibilities, page 1 The Deputy Chief of Staff for Personnel 1 5, page 1 The Chief, National Guard Bureau and Chief, army Reserve 1 6, page 1* This regulation supersedes AR 635 5, 1 October 1979AR 635 5 15 September 2000iUNCLASSIFIEDC ontents ContinuedThe Commanding General.

8 army Personnel Command (CG, PERSCOM) 1 7, page 1 The Commandant, Adjutant General School 1 8, page 1 Commanders of major army commands 1 9, page 2 Commanders of installations, military communities, and mobilization stations 1 10, page 2 Commanders/chiefs of transition centers (TCs) 1 11, page 2 Chapter 2 Preparing and Distributing Separation Documents , page 2 Section IDD Form 214 (Certificate of Release or Discharge from Active Duty), page 2 Preparing the DD Form 214 2 1, page 2 Safeguarding DD Forms 214, 214WS, and 215 2 2, page 3 Source Documents 2 3, page 3 Completing the DD Form 214 2 4, page 4 Distributing copies.

9 2 5, page 8 Alterations and corrections. 2 6, page 9 Issuing and reissuing DD Form 214. 2 7, page 9 Requirements by agency maintaining records 2 8, page 10 Section IIPreparing Other Separation Documents , page 10DD Form 220 (Active Duty Report) 2 9, page 10DD Form 256A (Honorable Discharge Certificate) and DD Form 257A (General Discharge Certificate) 2 10,page 10DD Form 363A (Certificate of Retirement) 2 11, page 10DD Form 2542 (Presidential Certificate of Appreciation)

10 2 12, page 10DA Form 3891 (Certificate of Appreciation for Wives of Retiring army Personnel ) and DD Form 3891 1(Certificate of Appreciation for Husbands of Retiring army Personnel ) 2 13, page 10DA Forms 5332 (Certificate of Appreciation for Wives of Retiring army Active Reserve Status Personnel ) and5332 1 (Certificate of Appreciation for Husbands of Retiring army Active Reserve Status Personnel ) 2 14,page , page Control Evaluation Checklist, page 14 Table ListTable 2 1: DD FORM 214, ITEM 9 ENTRY DETERMINATIONS, page 11 GlossaryIndexiiAR 635 5 15 September 2000 Chapter 1 IntroductionSection IOverview1 1.