Pietermaritzburg, 3200 ~fansport Pietermaritzburg, …

1 ~f"ansport . Department: Transport Province of kwazulu - natal Street Address: 172 Burger Street, Pietermaritzburg, 3200 Postal Address: Private Bag X9043, Pietermaritzburg, 3200 Tel: (27)(33) 355 8906 Enquiries: Ms T Madlala Extension: 8906 !3 April 2018 TO: THE HEADS OF ALL DIRECTORATES VACANCIES IN THE DEPARTMENT OF TRANSPORT: kwazulu - natal PROVINCIAL ADMINISTRATION: T. CIRCULAR OF VACANT POSTS 1. This circular is issued in terms of the recruitment measures contained in the Public Service Regulations and in this regard it is important to note that the Public Service is an equal opportunities, affirmative action employer. 2. The contents of this circular must without delay be brought to the notice of all eligible officials on your establishment.

2 Including those in branch I regional offices. Supervisors must notify all potential candidates who may qualify for posts in this circular even if they are absent from their nonnal place of work. 3. DIRECTIONS TO CANDIDATES (a) Applications must be submitted on the prescribed Application for Employment fonn Z83 which must be originally signed and dated. The Application for Employment form Z83 must be accompanied by the following:-(i) A detailed CV (ii) Originally certiiied copies (not copies of certified copies) of required educational qualifications set out in the advertisement (iii) Certificates are required, however, if a certificate is only to be issued at the graduation in the future, the statement of results, together with a letter from the educational institution indicating the date of the graduation will be accepted.

3 (iv) Driver's licence (where a valid driver's licence is a requirement). (v) Certified copy ofthe Identity Document (ID). (vi) Applicants must provide proof of supervisory or management experience (where it is a requirement) and certified copies of acting appointment letters for occupying acting positions. Curriculum Vitae (CV) dates of starting and leaving employment must be given as DD/MM/YY. NB: Failure to comply with these instructions will lead to applications being regarded as incomplete and will be disqualified. Should an applicant wish to apply for more than one post, separate applications all the required documentation must be submitted for each post applied for.

4 Non-RSA Citizens/Pennanent Resident Pennit holders must attach a copy of their Pennanent Residence Pernlits to their applications. It is the applicant's responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA) and to attach proof of such evaluation to their application. (b) Under no circumstances will faxed or e-mailed applications be accepted. Any applications received after the closing date will not be considered. The onus is on applicants to ensure that their applications are posted or hand delivered timeously. Please note that where experience is a requirement for the post, the successful candidate will be required to submit documentary proof of such work experience prior to assuming duty.

5 A personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification) will be conducted prior to employment. (c) Candidates requiring additional information must direct their enquiries telephonically to the person indicated below each post. (d) Receipt of applications will not be acknowledged and should you have not received an invitation to attend an interview within three months of the closing date of this advertisement, please regard your application as being unsuccessful. Shortlisted candidates will be required to submit an original SAP91 fonn with their fingerprints on the day of their interview.

6 It will be expected of candidates to be available for selection interviews on a date, time and place as dctennined by the Department. The Department of Transport has the right not to fill the post/s. (e) Applications are to be forwarded to the: Head: Transport Human Resource Management Directorate Private Bag X9043, Pietennaritzburg, 3200 (t) Applications may alternatively be hand delivered to the Office of the Department of Transport, 172 Burger Street, Pietennaritzburg: For the personal attention of Ms T Madlala (Extension: 8906) ~ Closing date for applications is: 30 APRIL 2018 l --'--'" fo AD: TRANSPORT OFFICE OF THE CHIEF DIRECTOR: HUMAN RESOURCE MAr 'AGEMENT: MS C ZWANE Street Address: 172 Burger Street.

7 Pietennatitzburg, 3201 Republic of South Africa Postal Address: Private Bag X9043, Pietennaritzburg, 3200 Republic of South Africa Tel: (27) (33) 355 8600 Fa" (27) (33) 394t040 Web site: http' -2-SECRETARY (TO THE DIRECTOR:COMMUNICATIONS DIRECTORATE) (REF. NO. DOT 20/2018) CENTRE: HEAD OFFICE, PIETERMARITZBURG SALARY: R 152 862 PER ANNUM (SALARY LEVEL 5) NOTE: IT IS THE INTENTION OF THIS DEPARTMENT TO CONSIDER EQUITY TARGETS WHEN FILLING THIS POSITION THE SUCCESSFUL CANDIDATE WILL BE REQUIRED TO ENTER INTO A PERFORMANCE AGREEMENT & ALL SHORTLISTED CANDIDATES WILL BE SUBJECTED TO A COMPUTER LITERACY TEST ON MICROSOFT PACKAGES NOTE: KINDLY NOTE THAT THIS IS A RE-ADVERTISEMENT, APPLICANTS WHO APPLIED PREVIOUSLY AND WHO STILL WISH TO BE CONSIDERED ARE AT LIBERTY TO RE-APPL Y REOUIREMENTS A Senior Certificate with typing as a subject or any other training course / qualification that will enable the person to perfonn the work satisfactorily.

8 KNOWLEDGE, SKILLS, TRAINING AND COMPETENCIES REQUIRED Language skills and the ability to communicate well with people at difference levels and from different backgrounds. Good telephone etiquette. Computer literacy (MS Word, MS Excel, MS PowerPoint, e-mail and internet). Sound organisational skills. Good people skills. High level of reliability. Basic written communication skills. Ability to act with tact and discretion. Good grooming and presentation. DUTIES/ KEY PERFORMANCE AREAS Provide a secretarial! receptionist support service to the Director. This will, inter alia, entail the following: Receive telephone calls and refer the calls to the correct role players if not meant for the Director.

9 Record appointments and events in the diary of the Director. Type documents for the Director and other staff within the unit on a word processor. Operate office equipment like fax machines and photocopiers. Provide a clerical support service to the Director. This will entail. inter alia, the following: Liaise with travel agencies to make travel arrangements. Check the arrangements when the relevant documents are received. Arrange meetings and events for the Director and the staff in the Unit. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Process the travel and subsistence claims for the unit.

10 Process all invoices that emanate from the activities of the work of the Director. Record basic minutes of the meetings of the Director where required. Draft routine correspondence and reports. Filing of documents for the Director and the unit where required. Administer matters like the leave registers and telephone accounts. Receive, record and distribute all incoming and outgoing documents. Handle the procurement of standard items like stationary, refreshments etc. Collect all relevant documents to enable the Director to prepare for meetings. Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain to ensure efficient and effective support to the manager.