POSTS AND TELEGRAPHS MANUAL - India Post

1 POSTS AND TELEGRAPHS MANUAL VOLUME viii post OFFICE AND RAILWAY MAIL SERVICE SUPERVISING OFFICERS THIRD PRINT (REPRINT) (1ST LIST OF CORRECTIONS DATED 1-7-1976 TO 2ND LIST OF CORRECTIONS DATED 1-4-79 Containing correction slips 1to 9) (Published under the authority of the Director General of POSTS and TELEGRAPHS )

2 CONTENTS Chapters Pages 1 Heads of Circles 2 Superintendents 3 Inspectors of post offices 4 Town Inspectors of post offices and Overseer Postmen 5 and Inspectors, Railway Mail Service 6 Omitted 7 Overseers 8 Stock Depots 9 Returned Letter Offices 10 Breaks and Accidents Index Index to Corrections CONTENTS OF CHAPTER HEAD OF CIRCLES RULE PERSONAL DUTIES PAGES 1 Head of a Circle 2 Inspection of stock Depots 2-A Inspection of Circle office 3 Visits to offices.

3 Sections and Mail lines 4 Disposal of copies of order Book remarks 5 Examination of Diaries 6 Examination of copies of punishment registers 7 Control over pension work 8 Inspection of Returned Letter offices 9 Enquiries with local Offices 10 Verification of balances of headquarters office 11 Responsibility for postal arrangements at Headquarters MISCELLANEOUS RULES 12 Assistant Postmasters-General 13 Registers and records in a circle office 14 Register of Complaints 15 Register of losses and frauds 16 Disposal of records 17 Jurisdiction and head quarters of Superintendents 18 Jurisdiction and head quarters of Inspectors 19 Accommodation for Superintendents offices 21 Inspection of offices and sections 22 Director-General s circulars 23 Circulars of Heads of Circles 24 Omitted 25 Applications1 for interception of articles 26 Return to senders of articles posted 27 Application for information from post office records 28 Monthly statistics 29 Irregularities in service

4 Messages despatched. 30 Registered News papers 31 Half yearly enumeration report 32 Half yearly list of volunteers for field service 33 Mobilisation of postal officials for field service 34 Estimate of expenditure on field postal arrangements 35 Report on field postal arrangements 36 Memo of authorised balances and advances 37 Countersignature of travelling allowance bills 38 Limit of weight of mails 39 Due mail and sorting lists 40 Objection statements 41 Omitted 42 Detention of outward mail steamers 43

5 Deleted 44 Report of changes in postal routes and communications 45 Interruptions of mails during transit 45-A Permitting Class-IV officials of the post office to be requisitioned by 46 Functions of post offices 47 Changes in status of offices and their transfer from one head office to another 48 Instructions regarding the exchange of cash remittances 49 Fixing limit of aggregate amount to be entrusted to a single postman or village postman 49-A Fixing percentage of Money Orders to be verified by Inspector of post offices, Town Inspectors, Overseer postmen and overseers 50 Payment of money orders by Pay order 51 Sale of Indian Postal Orders 52 Payment of out-of-date and defective British or Irish Postal Orders 52-1 Payment of defective Indian Postal Orders 52-2 Agreement by banks for the payment of crossed British, Irish, and Indian Postal Orders 52-3 Payment of Time Barred Indian Postal Orders and Waiving of 2nd Commission 53 Refund of the value of Indian Postal Orders 54 Miscarriage.

6 Loss or destruction of Orders Issue of duplicates 54-1 Applications regarding miscarriage, loss or destruction of Indian Postal Orders 55 Omitted. 55-1 Loss of unsold Indian Postal Orders 55-2 Loss or theft of unsold Indian Postal Orders 56 British or Irish Postal Orders lost after payment 56-1 Indian Postal Orders lost after payment 56-2 post office certificates lost after payment 56-3 Loss of post Office certificates before issue from stock 57 Accounts opened on behalf or minors 58 Withdrawals from minors accounts 59 Issue of duplicate pass book 60 Opening and closing of public accounts 61 Intimation from Audit office regarding closing

7 Of public accounts 62 Withdrawals in excess of prescribed limit from public accounts and regimental and other conjoint accounts 63 Payment of deposit of deceased depositor or depositor incapable of managing his affairs 64 Applications for withdrawal from depositors who have left India 65 Postal certificates held by lunatics 65-1 Transfer of Postal certificates held by a minor to the name of another person. 66 Payment of Postal certificates standing in the names of deceased persons 67 Articles addressed to deceased persons 68 Disposal of injurious.

8 Indecent or obscene articles 69 Disposal of articles with prohibited contents 70 Complaints relating to articles sent dishonestly or fraudulently 71 Correspondence with Foreign Administrations 71-A Disposal of enquiries or complaints relating to the loss or non-delivery of unregistered or registered articles of the letter mail and of foreign parcels posted in and addressed to a country other than India 71-B Procedure for dealing with complaints and enquiries relating to foreign Postal articles. 72 Special procedure for Presidency offices 73 Deleted.

9 74 Licences for the use of franking machines 75 Prepayment of postage in cash on unregistered packets 76 Enumeration of articles by 77. Half-yearly return 78. Unusual bag account 79. Deleted. 80. Compensation for loss of or damage to inland insured articles 81. Compensation for loss of or damage to inland uninsured registered articles. 82. Compensation for loss or damage to articles of the foreign post 83. Omitted 84. Omitted. 85. Cash safes for branch offices 86. Weekly sorting orders 87.

10 Construction of and alterations in mail vans 88. Revision of reserved accommodation 89. Check of memorandum of disbursement of pay and allowances of post Offices. Postas and TELEGRAPHS MANUAL VOLUME viii post OFFICE AND RAILWAY MAIL SERVICE SUPERVISING OFFICERS CHAPTER 1 HEADS OF CIRCLES PERSONAL DUTIES 1. Head of a Circle. The term Head of a Circle means the chief officer in a post and telegraph Circle and includes Postmaster General and Directors, POSTS and TELEGRAPHS in independent charge of circles.