PREFACE - jkcpis.nic.in

1 PREFACE National Informatics (NIC), being the nodal agency of the Government of India for Information Technology support to various Central Government and State Government organizations is providing software support for the Personnel Information System. However, there exist a large number of software packages for this application due to the customized needs and platform variations in various user departments The Department of Finance and Information Technology has assigned the responsibility of the development of a generic software package to NIC for its uniform implementation in all the State Government Offices. Department of good goverernance, DOPT, Govt. of India through IT Department of J&K., has sponsored the pilot project covering all Secretariat employees and Finance Department employees. NIC has analyzed the requirements, variations and different functionalities of the State Government to prepare the formats of the Personnel Information System with the help of State Government Officials.

2 The online package namely CENTRALIZED PERSONNEL INFORMATION SYSTEM has been developed in with a secure database. The major advantage of this package is to bring e-Governance into practice at the DDO offices by providing the electronic format of some of the major reports like superannuation, posting, promotions, etc. The user GUIDE document gives the detailed description of the operational procedures of the package. We hope the user guide document will be useful for the Administrative Secretaries, the DDO s, and their staff for the effective implementation of the software. ( Singh) (Principal System Analyst) CONTENTS 1. Introduction 2. Summary Presentation about CPIS 3. General Instructions for the operation of the Software 4. user login 5. Home 6. Change Password 7. View all Employees 8. Modify DDO profile 9. New Employee Data Entry 10.

3 Employee Eligible to Retire 11. Current Posting Details 12. Map Designation 13. Import Employee Data 14. Transfer a) Transfer Employee b) Join Employee 15. user Management a) Create user b) Reset Password c) Enable/Disable user d) View user e) Delete user 1. Introduction National Informatics Centre is actively involved in providing the computerization support to various government departments for several years. CPIS is one of the common activities across all the NIC cells. CPIS is designed and developed under environment with SQL Server at the backend. It is so designed to fulfill the needs of the Administrative Secretaries of the State Government as well as the DDO s of various Departments in the State Government. 2. Summary Presentation about CPIS Project Conceptualization: In the 13th Finance Commission award it is recommended that the Finance Department will prepare a centralized database of all Government employees and also prepared a separate database having the Pensioner s information.

4 The Finance Commission report has recommended a set of parameters to be captured (mandatory) and has asked the state to included more parameters if required. About CPIS CPIS is a centralized database containing details of the service particulars of all employees and sanctioned posts in each office of the Government. Based on the input provided by the Finance Dept. CPIS application has been developed to capture Personnel information of Employees and Pensioners of the state. CPIS is also one of the components of proposed Integrated Finance Management System (IFMS) a Mission Mode Project under National e-Governance Program (NeGP). Purpose Correct information of staff strength - office wise, department wise, designation wise etc. is required every year for the purpose of budgeting, estimating the retiring staff, planning for new recruitments etc.

5 Without correct information, State Govt. is unable to plan properly. Expected Results CPIS would enable every department to maintain in the State Data Centre, a correct database of Employee profiles vis- -vis sanctioned posts. Every department would be able to update the database to the State Data Centre directly from their office. Rationalize the staffing pattern and re-deploy staff for efficient and effective service delivery. Achieve good governance by creating centralized database of all the Rules and Government Orders and Service Register electronic form. Weed out fake employees, if any, and prevent drawls of salary by employees in excess of sanctioned posts. Check frequent transfer & posting of employees irrespective of post availability and give clear picture of vacant posts. 3. General Instructions for operation of the Package 1.

6 The user has to login to the website presently available on the cloud with URL: 2. Both username and password are case sensitive; you need to very careful while entering the details about the capital and small letters. 3. All the reports have a form displayed on the screen with entry available for user parameters. 4. The Reports generated can be printed with the help of printer. When you enter the URL to a below page When you click the login button on the homepage, you will be redirected to the login page as below - 4. user login in any browser, you will be When you click the login button on the homepage, you will be redirected to the in any browser, you will be When you click the login button on the homepage, you will be redirected to the login Instructions- 1. The user has to login to the site via his/her Username and password allotted to him/her through an administrator.

7 (List of Username is enclosed as Annexure A to the document) 2. The Username and Password are case sensitive. 3. The verification code the image code has to be entered before pressing login button. (also case sensitive) 4. Press the login Button Your Note: Remember this is a dummy profile of one you will be able to see your details based on your DDO profile. 5. Home Home page will look like this Note: Remember this is a dummy profile of one of the DDO for the instruction purpose only, ou will be able to see your details based on your DDO profile. purpose only, Click on the Change Password link highlighted above, and you will be redirected to the below page Steps to change the password 6. Change Password link highlighted above, and you will be redirected to the Steps to change the password link highlighted above, and you will be redirected to the 1) Enter the old password allotted to you earlier.

8 2) Enter the new password that you want to set for your DDO profile. 3) Enter the confirm password, same as new password. 4) Finally, click on Submit button. 5) Your password has been reset successfully. Note: While changing the password, make sure you read the Password Policy well. Click on the View all Employee below page - 7. View all Employee View all Employee link highlighted above, and you will be redirected to the link highlighted above, and you will be redirected to the Details of the Employees will be shown to you, with their verification statusForms as well (as mentioned on the above screenshot). Steps to Verify/Modify Employee s forms 1) Click on the Verify/Modify link as highlighted in the above screenshot2) A Pop up window will be open to you like this Note: If the above window is not showing, kindly enable pop Details of the Employees will be shown to you, with their verification statusas well (as mentioned on the above screenshot).

9 Steps to Verify/Modify Employee s forms Click on the Verify/Modify link as highlighted in the above screenshot. A Pop up window will be open to you like this Note: If the above window is not showing, kindly enable pop-ups of your of the Employees will be shown to you, with their verification status of the ups of your browser. 3) Go through each forms highlighted in the verify/modify the Employee 4) If the above process has been done, click on close view the details of the Go through each forms highlighted in the above-mentioned menu, and to verify/modify the Employee click on Update/Verify button. If the above process has been done, click on close window. View Detail- view the details of the Employee, click on View Detail link highlighted below mentioned menu, and to link highlighted below A pop up window will be open and you will be able to see the details of the Employee as the below screenshot Note: You can take print out of the screen as well by clicking on Print button on the top of the page based on your requirement.

10 A pop up window will be open and you will be able to see the details of the Employee as the Note: You can take print out of the screen as well by clicking on Print button on the top of the page based on your requirement. A pop up window will be open and you will be able to see the details of the Employee as the Note: You can take print out of the screen as well by clicking on Print button on the top of the Click on Modify DDO profile link highlighted below You will be redirected to the below page 8. Modify DDO Profile Click on Modify DDO profile link highlighted below You will be redirected to the below page Steps to Update DDO profile 1) DDO Details DDO details form is shown and click on Update/Verify button to save your details. 2) DDO Office Details DDO Orequired fields and click on Update/Verify button to save your details.