Project: KHAJANE II

1 Government of Karnataka Finance Department project : KHAJANE II Challan, Receipts, Consolidated Challan Generation & Web Portal User Manual Version March 2016 project Monitoring Unit 7th floor, Commercial Taxes Building, Kalidasa Marg, Gandhi Nagar, Bangalore 560009. Email: Phone: 080-22354020, Helpdesk No: 080-22342266 Notice: This is a controlled document. Unauthorised access, copying, replicationor usage for purposes other than for which it is intended are prohibited. Table of Contents Table of Contents .. 1 Table of Figures .. 1 1 Summary Receipts .. 1 Purpose: .. 1 Scope: .. 1 Brief Note on processes of Receipt Module .. 1 Challan Generation: .. 1 Steps for Challan Generation: .. 1 Step 1: User should login to KHAJANE II system .. 1 Step 7: Key in purpose details and add the purpose by clicking on add button .. 2 Receipt Generation.

2 2 Steps for Receipt Generation: .. 2 Step 1: User should login to KHAJANE II system .. 2 Consolidated Challan Generation .. 2 Steps for Consolidated Challan Generation: .. 2 Step 1: User should login to KHAJANE II system .. 2 Step 3: Click on the Consolidated Challan Generationscreen available in the menu .. 2 Roles and Responsibilities .. 4 Table 1: Roles and Activities .. 4 Chapter2: Receipts Module on Application: .. 5 Receipt Generation: .. 5 Step 2: User fills the Remitter details, Receipt details and purpose details .. 5 Figure 2 : Display of receipt generation screen along with various fields to be 6 Figure 3 : Display of addition of a purpose with edit and delete options .. 7 Figure 4 : Display of updation of a purpose by choosing edit option .. 7 Figure 5 : Display of Deletion of a record, and confirmation to delete the record .. 8 Step 3a: Payment mode: Cash.

3 8 Step 3b: Payment mode: Credit Card/Debit Card .. 9 Figure 7 : Display of receipt generation along with payment mode as Credit card/Debit card .. 9 2 Step 3c: Payment mode: Cheque/Draft .. 10 Figure 8 : Display of receipt generation by choosing payment mode as Cheque/Draft .. 10 Step 5: Receipt Generation Screen .. 12 Step 6: Printable format of the receipt is also generated.. 13 ConsolidatedChallanGeneration: .. 15 Step 1: User navigates to the following path Receipts > Transactions > Consolidated Challan 15 Step 2: User selects the date and clicks on submit button.. 15 Step 4: Challan is generated successfully with Challan reference number.. 17 Step 4a: Challan matrix for cheque/demand draft as mode of 19 Figure 17 : Display of Challan matrix for payment mode as Cheque /demand draft .. 19 Step 4b: Challan matrix for Credit card/Debit card as mode of payment.

4 19 Figure 18 : Display of Challan matrix for payment mode as Credit card/Debit card .. 19 ChallanGeneration: .. 20 Figure 22 : Display of Addition of purpose with edit and delete options .. 23 Figure 23 : Display of updating of purpose with edit hyperlink .. 23 Figure 24 : Display of deletion of purpose and confirmation message for deleting .. 24 Step 4a: Payment mode: Cash .. 24 Step 4b: Payment mode: Cheque/Draft .. 25 Figure 26 : Display of Challan generation screen with payment mode as Cheque/Demand draft .. 26 Step 4c: Payment mode: NEFT / RTGS .. 26 Figure 27 : Display of Challan generation screen with payment mode as NEFT/RTGS .. 27 Step 6: Challan Output Format .. 30 Generate Mandate/Update NEFT/RTGS transaction number:.. 31 Figure 31 : Menu to display navigation path to reach Generate mandate screen .. 31 Step 2: User search the Challan with search criteria and records are displayed.

5 32 Step 3: User selects the record to be updated and the details of Challan will be displayed.. 33 Mandate Generation:.. 34 Update NEFT / RTGS Transaction Number: .. 36 3 Web Portal: .. 38 Challan Generation: .. 38 Figure 38 : Display of Challan generation screen in portal as viewed by citizen .. 38 3 Step 2: Remitter enters his personal details such as name, address and mobile number.. 38 Figure 39 : Display of Challan generation screen with remitter details entered by user .. 39 Figure 40 : Display of Challan generation screen after entering department details .. 40 Figure 41 : Display of Challan generation screen after entering purpose details .. 41 Figure 42 : Display of Challan generation screen after purpose is added .. 42 Figure 43 : Display of Challan generation screen, user selects e-Payment mode for payment .. 43 Figure 44 : Display of draft format of Challan before submitting by user.

6 44 Figure 45 : Display of successful submission of Challan and generation of ChallanReference Number .. 45 Figure 46 : Display of processing time while connecting to payment gateway .. 46 Figure 47 : Display of screen where user has to confirm on payment for the Challan .. 47 Step 9: On click of confirm payment is made for the Challan and account details are displayed.. 47 Figure 48 : Display of account details of the account with which payment is made.. 48 Figure 49 : Display of printable format of Challan which can be used for further reference.. 49 4 Course Summary .. 49 Appendix A - Acronyms .. Error! Bookmark not defined. Table of Figures Figure 1 : Menu to display navigation path to reach receipt generation screen .. 5 Figure 2 : Display of receipt generation screen along with various fields to be 6 Figure 3 : Display of addition of a purpose with edit and delete options.

7 7 Figure 4 : Display of updation of a purpose by choosing edit option .. 7 Figure 5 : Display of Deletion of a record, and confirmation to delete the record .. 8 Figure 6 : Display of receipt generation by choosing payment mode as cash .. 8 Figure 7 : Display of receipt generation along with payment mode as Credit card/Debit card .. 9 Figure 8 : Display of receipt generation by choosing payment mode as Cheque/Draft .. 10 Figure 9 : Display of Draft format of receipt .. 11 Figure 10 : Display of receipt generated successfully along with receipt reference number .. 12 Figure 11 : Display of screen where user has option to print the receipt generated .. 13 Figure 12 : Display of print format of the Receipt along with the required details .. 14 Figure 13 : Menu to display navigation path to reach consolidated Challan screen .. 15 Figure 14 : Display of consolidated Challan screen.

8 16 Figure 15 : Display of Challan details for receipt with payment mode as cash .. 17 Figure 16 : Display of Challan generated for the receipts along with Challan Reference Number .. 18 Figure 17 : Display of Challan matrix for payment mode as Cheque /demand draft .. 19 Figure 18 : Display of Challan matrix for payment mode as Credit card/Debit card .. 19 Figure 19 : Menu to display navigation to reach out Challan generation screen .. 20 Figure 20 : Display to show Challan generation by selecting Challan type as Challan for self .. 21 Figure 21 : Display to show Challan generation by selecting Challan type as Challan for remitter .. 22 Figure 22 : Display of Addition of purpose with edit and delete options .. 23 Figure 23 : Display of updating of purpose with edit hyperlink .. 23 Figure 24 : Display of deletion of purpose and confirmation message for deleting .. 24 Figure 25 : Display of Challan generation screen with payment mode as cash.

9 25 Figure 26 : Display of Challan generation screen with payment mode as Cheque/Demand draft .. 26 Figure 27 : Display of Challan generation screen with payment mode as NEFT/RTGS .. 27 Figure 28 : Display of Challan generated successfully with Challan reference number .. 28 Figure 29 : Display of screen where Challan print option is provided .. 29 Figure 30 : Display of Challan print format with all required details .. 30 Figure 31 : Menu to display navigation path to reach Generate mandate screen .. 31 Figure 32 : Display of search Challan screen with search criteria .. 32 Figure 33 : Display of Challan details for which mandate has to be 33 Figure 34 : Display of Mandate form on click of generate mandate option .. 34 Figure 35 : Display of print format of mandate with required details .. 35 Figure 36 : Display of NEFT/RTGS transaction number update screen .. 36 Figure 37 : Display of success message after user enters the transaction number and saves the 37 Figure 38 : Display of Challan generation screen in portal as viewed by citizen.

10 38 Figure 39 : Display of Challan generation screen with remitter details entered by user .. 39 2 Figure 40 : Display of Challan generation screen after entering department details .. 40 Figure 41 : Display of Challan generation screen after entering purpose details .. 41 Figure 42 : Display of Challan generation screen after purpose is added .. 42 Figure 43 : Display of Challan generation screen, user selects e-Payment mode for payment .. 43 Figure 44 : Display of draft format of Challan before submitting by user .. 44 Figure 45 : Display of successful submission of Challan and generation of ChallanReference Number .. 45 Figure 46 : Display of processing time while connecting to payment gateway .. 46 Figure 47 : Display of screen where user has to confirm on payment for the Challan .. 47 Figure 48 : Display of account details of the account with which payment is made.