Project Management Plan - Dulles Corridor Metrorail Project

1 Dulles Corridor Metrorail Project EXTENSION TO WIEHLE AVENUE Project Management plan Submitted to Federal Transit Administration For construction Submitted by Metropolitan Washington Airports Authority In cooperation with Washington Metropolitan Area Transit Authority And Virginia Department of Transportation Virginia Department of Rail and Public Transportation Fairfax County Loudoun County Version Final September 2008 Revision Record Version Number Issue Date Approved By August 2003 C. Hill May 2005 S. Carnaggio April 2006 S. Carnaggio October 2006 S. Carnaggio (draft) November 2006 F. Holly September 2007 F. Holly revised December 2007 F. Holly re-revised January 2008 S. Carnaggio (draft) July 2008 S. Carnaggio (final) September 2008 S. Carnaggio Dulles Corridor Metrorail Project i Extension to Wiehle Avenue September 2008 Project Management plan v.

2 Final Table of Contents EXECUTIVE SUMMARY .. 1 Project ORGANIZATION AND STAFFING .. 7 Project Management Structure .. 7 Partnering .. 9 Metropolitan Washington Airports Authority Organization .. 11 Agency Organization .. 11 Past Experience Managing Federal and Local Grants .. 12 Project Management Organization .. 13 Project Management Support Services .. 22 Washington Metropolitan Area Transit Authority Organization .. 30 WMATA as Technical Advisor .. 31 WMATA Deliverables .. 35 WMATA Internal Interfaces .. 36 Virginia Department of Rail and Public Transportation .. 36 Virginia Department of Transportation .. 36 Dulles Transit Partners Project Development and Design-Build Organization .. 38 Fairfax County .. 43 Project DESCRIPTION .. 44 Locally Preferred Alternative .. 44 Phased construction of the Locally Preferred Alternative.

3 46 Project Overview .. 46 Project Status .. 46 Project Management Documents .. 48 Design-Build Approach .. 51 Project Schedule .. 52 Project Budget .. 56 Financial plan .. 56 WMATA Costs .. 58 Before and After Study .. 58 Legal Authority .. 58 Project Implementation under the Public-Private Transportation Act .. 59 PROGRAM AND Project Management RESPONSIBILITIES .. 60 Management Structure .. 60 Project Office .. 60 Roles and Responsibilities .. 60 Design Development .. 62 Design Review .. 62 VDOT or WMATA Criteria Deviations .. 62 construction Management .. 63 Integration Testing, Commissioning, and System Performance Demonstration . 63 System Safety and Security Certification .. 63 Pre-Revenue Operations .. 63 Table of Contents Dulles Corridor Metrorail Project ii Extension to Wiehle Avenue September 2008 Project Management plan v.

4 Final Integrated Airports Authority/WMATA Project Management .. 63 WMATA s Role and Responsibilities .. 63 Implementation of Integration Project Management .. 65 Airports Authority/WMATA Coordination Meetings and Communications .. 65 Management AND Project CONTROLS .. 67 Technical and Scope Control .. 67 Quality Assurance/Quality Control .. 67 Schedule Control .. 68 Progress Payments .. 69 Cost Estimating .. 70 Cost Control and Job Accounting Systems .. 71 Tracking Federally Eligible Project Costs .. 73 Change Orders and Claims .. 73 Contingency Management and Control .. 73 Indexing Commodity Cost Controls .. 74 FTA Project Management Oversight .. 75 Document Control .. 75 Progress Reporting and Report Management .. 76 LABOR RELATIONS AND POLICY .. 78 Labor Relations and Policy .. 78 Wage Rates and Job Classifications.

5 78 Wage and Hour Requirements .. 78 Federal, State, and Local Regulations .. 79 No Strike Agreements .. 79 Disadvantaged Business Enterprise Program .. 79 RISK ASSESSMENT .. 80 Airports Authority Risk Evaluation .. 80 Airports Authority Risk Management plan .. 81 FTA Risk Assessment Process .. 82 Performance Bonds and Parent Guarantees .. 83 ENVIRONMENTAL ANALYSIS AND MITIGATION .. 84 Environmental Impact Statement .. 84 Environmental Assessment and Amended Record of Decision .. 84 Supplemental NEPA Documentation .. 84 Mitigation Measures and Monitoring .. 84 Transportation Management plan .. 85 PROCUREMENT/CONTRACT ADMINISTRATION .. 86 Airports Authority Procurements of Additional Goods and Services .. 86 Procurement Policies .. 86 Pre-Solicitation Procedures .. 86 Solicitation Phase.

6 87 Evaluation and Award .. 87 Table of Contents Dulles Corridor Metrorail Project iii Extension to Wiehle Avenue September 2008 Project Management plan v. Final Contract Administration .. 88 Contract Closeout .. 88 Allowance Items .. 89 WMATA Procurement plan .. 89 Rolling Stock Procurement .. 89 Automatic Fare Collection Equipment Procurement .. 90 Maintenance and Security Vehicle and Equipment Procurement .. 90 Operations Control Center and Communications .. 91 Quality Assurance Requirements .. 91 Identification of Disadvantaged Business Enterprise Opportunities .. 91 DESIGN PROGRAM .. 92 Management of Design .. 92 Design Criteria, Standards, and Specifications .. 92 Configuration Management .. 93 REAL ESTATE ACQUISITION .. 94 Real Estate Acquisition 94 Real Estate Acquisition Management plan .

7 94 Property Acquisition and Relocation Assistance .. 95 Property Management plan .. 96 Scheduling and Cost Estimates .. 96 Conveyance to WMATA .. 97 COMMUNITY RELATIONS .. 98 Community Relations Goals .. 98 Strategic Approach .. 98 Roles and Relationships .. 98 Outreach 98 Online Communication .. 99 Media Relations .. 99 Research and Evaluation .. 99 construction Management .. 100 Roles and Responsibilities Design-Build construction .. 100 construction Contract 100 construction Safety .. 101 Change Order Control .. 102 Payments and Claims Closeout .. 102 Claims Avoidance .. 102 Logistics plan .. 103 Value Engineering/Lessons Learned .. 103 Materials Testing .. 104 Utility Relocations .. 104 Interfaces and Relationships .. 105 Roles and Activities .. 106 Design-Build Contract.

8 107 Survey .. 107 Table of Contents Dulles Corridor Metrorail Project iv Extension to Wiehle Avenue September 2008 Project Management plan v. Final Roadway Modifications .. 108 Elevated Guideway/Trackway construction .. 108 At-Grade Guideway/Trackway construction .. 108 Tunnel Guideway/Trackway construction .. 109 Transit Stations .. 109 Third-Rail Power Distribution, Communication, and Train Control .. 109 INTERGOVERNMENTAL AND UTILITY AGREEMENTS .. 110 Intergovernmental Agreements .. 110 Federal Transit Administration .. 110 Virginia Department of Rail and Public Transportation .. 110 Washington Metropolitan Area Transit Authority .. 110 Virginia Department of Transportation .. 110 Fairfax County .. 111 Funding Agreement .. 111 Utility Agreements .. 111 CONFLICT RESOLUTION .. 113 Cooperation and Communications.

9 113 Negotiations .. 113 Elevated Negotiations .. 113 Independent Expert .. 113 Submission of Certified Claim .. 113 Certified Claim and Procedures .. 113 Mediation .. 114 Legal Proceedings .. 114 False Certifications .. 115 Continuance of Work During Dispute .. 115 SAFETY CERTIFICATION .. 116 The Airports Authority Safety and Security Management plan .. 116 System Safety/Security Certification Management plan .. 117 PLANNING FOR OPERATIONS START-UP .. 118 Post-Installation Check-Out .. 118 Integration 118 System Performance Demonstration .. 119 Operational Readiness .. 119 System Acceptance .. 120 Final Acceptance .. 120 GENERAL JOINT DEVELOPMENT PROGRAM .. 121 Table of Contents Dulles Corridor Metrorail Project v Extension to Wiehle Avenue September 2008 Project Management plan v.

10 Final APPENDICES Appendix A Project Management Procedures Appendix B Before and After Study Approach Appendix C Summary of Project Management Team Qualifications/Organization Charts LIST OF TABLES Table 2-1 Airports Authority Project Team Responsibilities Matrix .. 29 Table 3-1 Project Implementation Schedule: Major Milestones .. 53 Table 3-2 Final Design and construction Implementation Schedule .. 55 Table 3-3 Project Budget .. 57 Table 4-1 Roles and Responsibilities .. 61 Table 4-2 WMATA s 64 LIST OF FIGURES Figure 2-1 Project Functional Organization .. 7 Figure 2-2 Final Design Project Charter.. 10 Figure 2-3 Airports Authority: Agency Organization .. 12 Figure 2-4 Airports Authority Project Management Organization .. 14 Figure 2-5 Project Management Support Services Organization .. 23 Figure 2-6 Washington Metropolitan Area Transit Authority Agency Organization.