PS Form 1164-E, eTravel Expense Report — Local Travel

1 eTravel Expense Report Local TravelA. Report Header (Submit this Report with receipts for items over $50 that were not charged to your Travel card)1. Traveler's Name (First, MI, Last)2. Employee ID (SSN)3. Employee's Office5. Charge to Finance Reason for TripB. Nature of ExpenseC. expenses (Check one)General MeetingsDetailSpeaking EngagementProject TeamOther ExpenseTraining Course1. Personal CarDepart Date(MM/DD/YYYY)Trip Originated atDestination CityPurpose of Trip/CommentsTotalTripMilesLocalCommuteM ilesTrip MilesCharged (Totalminus Commute)PS Form 1164-E, January 2004 (Page 1 of 2)2.

2 Taxi/LimoDateCityOriginDestinationCostCo mmentsPaid byTravel Card?YesYesNoNo3. Other Reimbursable expenses (Tolls, Gas, ATM Fees, Parking Fees, Public Transit)DateCityExpense/PurposeCostComme ntsPaid byTravel Card?YesYesNoNo4. Training Course (GL Account 52363)DatePlaceCourse DescriptionCostCommentsPaid byTravel Card?YesYesNoNoOFFICE USE ONLYDate Submitted toApproving Detail ReportSent to TravelerDate Receipt ReportSent to Back OfficeInput byDate InputDate UpdatedTraveler's SignatureTraveler's Phone No. (Enter area code)Date Report SubmittedApproving Manager's NameI certify the mileage above was used for official postal business as described and is accurate.

3 No postal vehicles were availablePRIVACY ACT NOTICE: The collection of this information is authorized by 39 401, 1001, and 2008. This information will be used to account for your official duty Travel a routine use, the information may be disclosed to a congressional office at your request; to OMB for review of private relief legislation; to a labor organization as required by NLRA;where pertinent in a legal proceeding to which the USPS is a party; to an appropriate law enforcement agency for investigative or prosecutorial purposes; to a government agency whererelevant to a hiring, contracting, or licensing decision by the requesting agency.

4 Or by the USPS; to an expert or consultant under contract with the USPS to fulfill an agency function; tothe Federal Records Center for storage; to the Equal Employment Opportunity Commission for investigating a formal EEO complaint filed against USPS under 29 CFR 1614; to anindependent Certified Public Accountant during an official audit of USPS finances; and to the Merit System Protection Board or Office of Special Counsel for proceedings involvingpossible prohibited personnel practices.

5 The completion of this form is voluntary; however, if this information is not provided, you may not be reimbursed for your Travel certify these expenses are valid; I understand any falsification may result in forfeiture of this claim (28 U. S. C. 2514) and criminal 's SignatureSupervisor's Printed NameSupervisor's Phone No. (Enter area code)Date Certified( )( )Instructions for Completing PS Form 1164-EPS Form 1164-E, January 2004 (Page 2 of 2)A. Report Header1. Traveler's Name: Print First Name, Middle Initial, andLast Name (to be used in naming convention for expensereport).

6 2. Employee ID: Enter the traveler's Social Employee's Office: Enter the name of the Duty Reason for Trip: Briefly describe the reason(s) youtraveled, , POS One training, OIC assignment,MPOO Charge to Finance No.: Enter the finance number to Nature of ExpenseCheck one of the boxes listed. Note: Form 1164-E may beused for more than Travel payments. You can also useeTravel for other approved reimbursements, such as trainingregistration Expenses1. Personal Cara. Depart Date: Enter the first date of Trip Originated at: Enter the location where the trip inyour personal car originated, , residence or nameof Destination City: Enter the location where the trip inyour personal car Purpose of the Trip/Comments: Enter the reason fortravel and provide information for the approvingmanager of any special circumstances involved indriving your personal Total Trip Miles: Enter the total miles driven to andfrom the Local Commute Miles.

7 When the trip begins and endsat the traveler's residence, enter the round trip milesfrom the residence to the official duty station. Whenthe trip begins and ends at the traveler's official dutystation, enter Trip Miles Charged: Enter the total trip miles minusthe Local commute miles. This is your Taxi/Limoa. Date: Enter the date of your taxi/limo City: Enter the city where you rode the Origin: Enter the location where you were picked up, , hotel, airport, residence, Destination: Enter the location where you weredropped Cost: Enter the cost of the ride (may include a tip upto 15%).

8 F. Paid by Travel Card? Indicate if you paid for thetaxi/limo with your government Travel card bychecking either "Yes" or "No".g. Comments: List any comments about your taxi/limoexpense, if necessary, such as sharing with otherUSPS employees, Other Reimbursable Expensesa. Date: Enter the date the other Expense City: Enter the city where the Expense Expense /Purpose: Describe the Expense youincurred. Some examples of expenses that should beentered here include tolls, cash advance fees (feesonly, not the amount of the cash advance), gas, Cost: Enter the cost of the Paid by Travel Card?

9 Indicate if you paid for the otherexpense with your government Travel card bychecking either "Yes" or "No".f. Comments: Enter any comments about the Training Course (GL Account 52363) Tuition Onlya. Date: Enter start date of the Place: Enter type of institution where training coursewas taken, , Facility, University, Other).c. Course Description: Enter the type of course Cost: Enter tuition Paid by Travel Card? Indicate if you paid for thetraining Expense with your government Travel card bychecking either "Yes" or "No".

10 F. Comments: Enter any comments about the : The person entering the Expense Report mustchange the general ledger account in the GL Accountfield of eTravel to training 's Signature: The traveler's signature certifies factualpresentation of all Expense entries and compliance with USPS Expense No.: A phone number where the traveler can be reachedif there are questions about your Travel Report Submitted: Enter the date the traveler sent theeTravel Expense Report to the employee for entry into Manager's Name: Enter the name of the managerto whom the Travel Report should be submitted.