QRS Catalogue 2.0 EDI 832 (v4010) Mapping Guide For …

1 QRS Catalogue edi 832 (v4010) Mapping Guide For Vendors May 2003 QRS Catalogue edi 832 (v4010) Mapping Guide for Vendors 1832 Price/Sales Catalogue (v4010) For QRS Catalogue Vendors Functional Group ID=SC Revision: This version of the Mapping Guide removes the G5513 data element and adds the G5514 and G5515 data elements. This Draft Standard for Trial Use contains the format and establishes the data contents of the Price/Sales Catalogue Transaction Set (832) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to furnishing or requesting the price of goods or services in the form of a Catalogue .

2 Heading: Pos. Seg. Req. Loop Notes and No. ID Name Des. Repeat Comments Must Use 010 ST Transaction Set Header M 1 Must Use 020 BCT Beginning Segment for Price/Sales Catalogue M 1 070 DTM Date/Time Reference O 10 090 CUR Currency O 1 LOOP ID - N1 >1 150 N1 Name O 1 Detail: Pos. Seg. Req. Loop Notes and No.

3 ID Name Des. Repeat Comments LOOP ID - LIN >1 010 LIN Item Identification O 1 030 DTM Date/Time Reference O 10 060 CTB Restrictions/Conditions O 2 070 PID Product/Item Description O 200 110 TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both) O 1 140 LDT Lead Time O 1 165 TC2 Commodity O 2 168 G55 Item Characteristics - Consumer Unit O 1 LOOP ID - CTP 100 170 CTP Pricing Information O 1 LOOP ID - SLN >1 350 SLN Subline Item Detail O 1 Summary: Pos. Seg. Req. Loop Notes and No.

4 ID Name Des. Repeat Comments Must Use 010 CTT Transaction Totals M 1 n1 Must Use 020 SE Transaction Set Trailer M 1 QRS Catalogue edi 832 (v4010) Mapping Guide for Vendors 2 Transaction Set Notes 1. Number of line items (CTT01) is the accumulation of the number of LIN segments. Hash total (CTT02) is not used in this transaction. QRS Catalogue edi 832 (v4010) Mapping Guide for Vendors 3 Segment: ST Transaction Set Header Position: 010 Loop: Level: Heading Usage: Mandatory Max Use: 1 Purpose: To indicate the start of a transaction set and to assign a control number Syntax Notes: Semantic Notes: 1 The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition ( , 810 selects the Invoice Transaction Set).

5 Comments: Data Element Summary Ref. Data Des. Element Name Attributes >> ST01 143 Transaction Set Identifier Code M ID 3/3 Code uniquely identifying a Transaction Set 832 Price/Sales Catalogue >> ST02 329 Transaction Set Control Number M AN 4/9 Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set The number is sequentially assigned by the sender, starting with one within each functional group. For each functional group, the first transaction set control number will be 0001 and incremented by one for each additional transaction set within the group.

6 QRS Catalogue edi 832 (v4010) Mapping Guide for Vendors 4 Segment: BCT Beginning Segment for Price/Sales Catalogue Position: 020 Loop: Level: Heading Usage: Mandatory Max Use: 1 Purpose: To indicate the beginning of the Price/Sales Catalogue Transaction Set and specify Catalogue purpose and number information Syntax Notes: Semantic Notes: Comments: Notes: BCT10 is used only to clarify, to the receiver, the sender's purpose of the transaction set. Code 13 is used to request Catalogue information from the owner of the Catalogue or the authorized agent, , a third party Catalogue service. Code 11 is used only when the transaction set is a reply to a specific request transaction.

7 If the sender has a standing request from the receiver for specific data when a specific event takes place, , women's tops, new products, every two weeks, this is NOT considered a response, in which case, nothing will be sent in BCT10. The recipient will only receive a response (BCT10 contains code 11) if the recipient had previously sent a request (BCT10 contains code 13). Codes 02, 03, 04, and 05 are to be used to update Catalogue information kept by the user of the Catalogue data, , a retailer or the vendor 's agent. Caution must be exercised when deleting a from the Catalogue . Due to ordering and shipping cycle times, a should reside on the Catalogue as discontinued at least one year after the last of the product has been shipped. Deleting the from the Catalogue does not alter the minimum retention period (30 months for apparel and 48 months for all other items) as defined in the Data Communications Guidelines for General Merchandise and Apparel.

8 QRS Note: New BCT segments should only be generated if the Selection Code or action code changes. This will decrease your IE traffic, as well as ensure that your data is processed efficiently. Data Element Summary Ref. Data Des. Element Name Attributes >> BCT01 683 Catalogue Purpose Code M ID 2/2 Code indicating purpose of Catalogue RC Resale Catalogue Catalogue Data, Traditional vendor 's Catalogue , and Item Maintenance BCT02 684 Catalogue Number O AN 9/12 Identifying number for Catalogue or superseded Catalogue vendor ID as defined by Data Communications Guidelines for General Merchandise and Apparel Owner of the Catalogue , generally the vendor ITEM MAINTENANCE: Reference number QRS Note: Only for Catalogue data - inbound and outbound.

9 Catalogue vendor ID, Inbound: (from the vendor 's QRS Account Number) QRS Catalogue edi 832 (v4010) Mapping Guide for Vendors 512 = vendor ID is telephone number. You must send the full 12 digit account number. 01 = vendor ID is Duns Number, you must send the 9 digit Duns number or full 12 digit account number. 08 = vendor ID is UCC Comm ID. You must send the 10 digit UCC ID or full 12 digit account number. Catalogue vendor ID, Outbound: You will receive a full 12 digit number for all account types. BCT03 685 Catalogue Version Number O AN 3/3 Identifying version number of Catalogue or superseded Catalogue SELECTION CODE as defined by Data Communications Guidelines for General Merchandise and Apparel BCT09 352 Description O AN 1/25 A free-form description to clarify the related data elements and their content SELECTION CODE DESCRIPTION as defined by Data Communications Guidelines for General Merchandise and Apparel QRS Note: QRS Catalogue will truncate the information to 25 characters on inbound transmissions.

10 BCT10 353 Transaction Set Purpose Code O ID 2/2 Code identifying purpose of transaction set ACTION CODE as defined by Data Communications Guidelines for General Merchandise and Apparel 01 Cancellation Restricted use. See Data Communications Guidelines for General Merchandise and Apparel 02 Add 03 Delete 04 Change 05 Replace QRS Catalogue edi 832 (v4010) Mapping Guide for Vendors 6 Segment: DTM Date/Time Reference Position: 070 Loop: Level: Heading Usage: Optional Max Use: 10 Purpose: To specify pertinent dates and times Syntax Notes: 1 At least one of DTM02 DTM03 or DTM05 is required.