REFERENCE MANUAL - afacpo.com

1 Headquarters, USAF. Planning, Programming, Budgeting and Execution System Training Program REFERENCE MANUAL . Produced by Science Applications International Corporation for Assistant Secretary of the Air Force (Financial Management and Comptroller), Directorate of Programs (SAF/FMP). All materials presented in this Guide are posted electronically on the Air Force Programming website: Updated Spring 2016. This page intentionally left blank. Table of Contents and Figures Table of Contents and Figures CHAPTER 1: INTRODUCTION .. 3. FIGURE 1-1. THE FY48-19 DEFENSE BUDGET (CONSTANT YEAR DOLLARS) .. 4. FIGURE 1-2. NATIONAL DEFENSE SHARE OF FEDERAL BUDGET (FY17 BASIS) .. 5. CHAPTER 2: THE PPBE PROCESS, TERMS, AND KEY PLAYERS.

2 7. 7. COMMON TERMS: FUTURE YEARS DEFENSE PROGRAM (FYDP).. 7. COMMON TERMS: FISCAL GUIDANCE .. 7. COMMON TERMS: TOTAL OBLIGATIONAL AUTHORITY (TOA) .. 7. COMMON TERMS: PROCESS EXERCISES (POM, BES, PB) .. 8. THE PLANNING PHASE .. 8. THE PROGRAMMING 9. THE BUDGETING PHASE .. 9. The OSD Program Review .. 10. The OSD Budget Review .. 10. THE EXECUTION PHASE .. 10. PPBE PHASES 10. THE BIG PICTURE .. 11. FIGURE 2-2. RESOURCE ALLOCATION PROCESS (PPBE) CYCLIC 11. FIGURE 2-3. PPBE TIMELINE CALENDAR .. 11. THE UNIFIED CHAIN OF COMMAND .. 12. FIGURE 2-4. UNIFIED CHAIN OF COMMAND .. 12. TABLE 2-2. JOINT COMMUNITY DOCUMENT ACRONYMS .. 13. IPLS, THE CSR, CPR, AND THE CPA .. 13. KEY DOD PPBE PLAYERS .. 14. KEY DOD GROUPS AND BOARDS.

3 14. PLAYERS OUTSIDE OF DOD THE EXECUTIVE 15. PLAYERS OUTSIDE OF DOD THE LEGISLATIVE BRANCH .. 15. CHAPTER 3: FINANCIAL AND PROGRAM STRUCTURES .. 17. FUTURE YEARS DEFENSE PROGRAM (FYDP) .. 17. FIGURE 3-1. FYDP TIMELINE WITH FY18-22 EXAMPLE .. 17. MAJOR FORCE PROGRAMS (MFPS) .. 17. TABLE 3-1. MAJOR FORCE PROGRAMS, BY NUMBER .. 17. PROGRAM ELEMENT (PE) NUMBERS .. 18. FIGURE 3-2. PE STRUCTURE AND EXAMPLE .. 18. APPROPRIATION CODES .. 18. TABLE 3-2. MAJOR AIR FORCE APPROPRIATION CODES .. 19. FORCES AND INFRASTRUCTURE .. 19. TABLE 3-3. DOD INFRASTRUCTURE 19. BEYOND PROGRAM ELEMENTS AND APPROPRIATIONS .. 20. Program Codes .. 20. Operating Agency Codes .. 20. Weapon Systems Codes (WSCs) .. 20. Budget Program Activity Codes (BPACs).

4 20. Cost Categories (Cost Cats) .. 20. CONSTANT AND THEN-YEAR DOLLARS .. 20. Then-Year Dollars .. 20. 1. Headquarters USAF PPBE REFERENCE MANUAL Constant 21. CHAPTER 4: PLANNING .. 23. JSPS PLANNING INPUT .. 23. COMBATANT COMMANDER INPUTS .. 24. FIGURE 4-1. AIR FORCE CORE FUNCTIONS JOINT CAPABILITY AREAS AND DOD CORE MISSION AREAS .. 24. AIR FORCE CORE FUNCTIONS .. 25. TABLE 4-1. AIR FORCE CORE FUNCTIONS AND CORE FUNCTION LEADS .. 26. PROGRAMMING GUIDANCE MEMORANDUM .. 26. CHAPTER 4A: THE DEFENSE ACQUISITION SYSTEM .. 27. ACQUISITION CATEGORIES (ACATS) .. 27. TABLE 4-2. ACQUISITION CATEGORIES (DODI ).. 28. FIGURE 4-3. ACQUISITION PROCESS PHASES AND MILESTONES (DODI ) .. 28. JOINT CAPABILITIES INTEGRATION AND DEVELOPMENT SYSTEM (JCIDS).

5 29. FIGURE 4-4. DOD CAPABILITIES BASED REQUIREMENTS & ACQUISITION .. 29. TABLE 4-3. MEMBERSHIP AND MISSION OF JROC .. 30. TABLE 4-4. AIR FORCE REQUIREMENTS FOR OPERATIONAL CAPABILITIES COUNCIL (AFROCC) .. 30. CHAPTER 5: DATA PROCESSES .. 31. 31. AUTOMATED BUDGET INTERACTIVE DATA ENVIRONMENT SYSTEMS (ABIDES) .. 31. CHANGE CONTROL NUMBERS (CCNS) .. 31. TABLE 5-1. PRIMARY CCN COMPONENTS .. 31. RAPIDS .. 32. FIGURE 5-2. CHANGE CONTROL NUMBER STRUCTURE .. 32. FIGURE 5-3. RAPIDS SLIDE EXAMPLE .. 33. FIGURE FM CHANGE CONTROL NUMBER STRUCTURE .. 33. TABLE 5-5. RAPIDS DATA FIELDS .. 34. DECISION TRACKER .. 34. MANPOWER PROGRAMMING AND EXECUTION SYSTEM (MPES) .. 35. FORCE STRUCTURE DATA MANAGEMENT SYSTEM (FSDM).

6 35. SPECIAL RULE FOR MANPOWER IN THE FY15 POM .. 35. CHAPTER 6: AIR FORCE PROGRAMMING .. 37. 37. THE PROGRAM OBJECTIVE MEMORANDUM (POM) .. 37. BEGINNING THE POM BUILD: EXTENDING THE 38. PEM 39. FIGURE 6-1. SAMPLE PEM PARADE TEMPLATE .. 39. MAKING IT BALANCE: PRIORITIZING THE BASELINE .. 39. POM Phase I .. 40. POM Phase II .. 40. Disconnects .. 40. Fixing Disconnects .. 40. Program 41. Offsets .. 41. Balanced Program .. 42. Changing the Baseline .. 42. Zero Balanced Transfers .. 42. CHAPTER 7: AIR FORCE CORPORATE STRUCTURE .. 43. 43. 2. Table of Contents and Figures THE AIR FORCE CORPORATE STRUCTURE (AFCS) .. 43. FIGURE 7-1. THE AIR FORCE CORPORATE STRUCTURE .. 43. FUNCTIONAL ORGANIZATIONS .. 43. AIR FORCE MISSION AND MISSION SUPPORT PANELS.

7 44. THE AIR FORCE GROUP (AFG) .. 45. TABLE 7-1. AFG REPRESENTATION .. 45. AIR FORCE BOARD (AFB) .. 45. TABLE 7-2. AIR FORCE BOARD REPRESENTATION .. 46. AIR FORCE COUNCIL (AFC).. 46. INTERACTION OF CORPORATE AND FUNCTIONAL PROCESSES AND OPERATIONAL CONCEPTS .. 46. CHAPTER 8: BUILDING AND JUSTIFYING THE AIR FORCE BUDGET .. 47. 47. TABLE 8-1. PROGRAMMING AND BUDGETING PROCESS COMPARISON .. 48. DEVELOPING THE DEFENSE DEPARTMENT BUDGET ESTIMATE SUBMISSION (BES) .. 48. BUDGET OUTPUT: BUDGET EXHIBITS .. 48. BUDGET OUTPUT: JUSTIFICATION BOOKS (J-BOOKS) .. 49. THE BUDGET PROCESS: SUMMARY .. 49. TABLE 8-2. BUDGETING PROCESS STEPS .. 50. CHAPTER 9: OSD PROGRAM REVIEW AND BUDGET REVIEW PROCESSES .. 51. OSD ISSUES AND ISSUE PAPERS.

8 51. ANOTHER ISSUE SOURCE: THE CHAIRMAN'S PROGRAM ASSESSMENT (CPA) .. 52. OSD ISSUE TEAMS .. 52. OSD ISSUE TEAM ACTIONS DURING OSD REVIEWS .. 53. AIR FORCE ACTIONS DURING OSD REVIEWS .. 53. PROGRAM DECISION MEMORANDA (PDMS)/ PROGRAM BUDGET DECSIONS (PBDS) .. 53. FIGURE 9-3. AF PROCESS FOR OSD PROGRAM AND BUDGET REVIEW .. 54. THE PRESIDENT'S BUDGET (PB).. 54. CHAPTER 10: BUILDING THE BUDGET (LEGISLATIVE BRANCH) .. 55. 55. THE DEFENSE BUDGET PROCESS .. 55. LEADING COMMITTEES IN THE CONGRESSIONAL DEFENSE BUDGET PROCESS .. 55. TABLE 10-1. KEY CONGRESSIONAL COMMITTEES IN PPBE .. 55. THE CONGRESSIONAL DEFENSE BUDGET PROCESS .. 55. FIGURE 10-1. CONGRESSIONAL DEFENSE BUDGET PROCESS .. 56. CONCURRENT BUDGET RESOLUTION (CBR).

9 56. AUTHORIZATION PROCESS .. 56. APPROPRIATIONS PROCESS .. 57. TYPES OF APPROPRIATIONS ACTS: .. 57. Regular Appropriations Acts.. 57. Continuing Appropriations Resolution.. 57. Supplemental Appropriations Act .. 57. THE ROLE OF CONGRESSIONAL 57. CONGRESSIONAL HEARING AND TESTIMONY .. 58. Posture Hearing Issue Papers ( One Pagers or PHIPs) .. 59. Skull Sessions .. 59. TRANSCRIPT REVIEW .. 59. INSERTS/QUESTIONS FOR THE RECORD (IFRS/QFRS) .. 60. CONGRESSIONAL APPEALS .. 60. CONGRESSIONAL APPEALS: STATEMENTS OF ADMINISTRATIVE 60. CONGRESSIONAL APPEALS: OSD HEARTBURN 60. 3. Headquarters USAF PPBE REFERENCE MANUAL CONGRESSIONAL APPEALS: BUDGET/PROGRAM FACT PAPERS (BPFPS) .. 61. THE UNFUNDED PRIORITY LIST (UPL).

10 61. SUMMARY .. 61. CHAPTER 11: EXECUTING THE AIR FORCE BUDGET .. 63. 63. BUDGET 63. OBLIGATING FUNDS .. 63. EXPENDING FUNDS .. 63. TIME LIMITS FOR OBLIGATIONS .. 63. TABLE 11-1. APPROPRIATION LIFE SPANS FOR CREATING NEW OBLIGATIONS .. 64. FUNDING LIMITATIONS .. 64. PLANNING FOR FUNDS EXECUTION .. 64. FUNDS 65. NEW STARTS AND BONA FIDE NEED RULE .. 65. PROGRAM EXECUTION AND EXECUTION REVIEWS .. 65. INVESTMENT BUDGET REVIEWS .. 66. OPERATING BUDGET 66. MIDYEAR REVIEW .. 66. CONTINGENCY OPERATIONS & EMERGENCY AND SPECIAL PROJECT (ESP) CODES .. 67. REPROGRAMMING .. 67. SUPPLEMENTAL 68. FISCAL YEAR CLOSEOUT .. 68. SUMMARY .. 68. APPENDIX A: THE AUTOMATED BUDGET INTERACTIVE DATA ENVIRONMENT SYSTEM (ABIDES).. 69.