Request for Information (RFI) - myflorida.com

1 DOS RFI 03/18-15 Florida Resource Sharing 1 DEPARTMENT OF STATE Request FOR Information Information Acknowledgement Form Page 1 of 10 pages SUBMIT RESPONSE TO: Department of State Division of Administrative Services or DEPARTMENT RELEASE DATE: March 22, 2018 SOLICITATION TITLE: Florida Resource Sharing SOLICITATION NO: DOS RFI 03/18-15 RESPONSES WILL BE OPENED: April 24, 2018 @ 12:00 (EST) RESPONDENT NAME: Authorized Representative s Signature Name and Title of Authorized Representative This individual must have the authority to provide this Response.

2 RESPONDENT MAILING ADDRESS: CITY STATE ZIP: PHONE NUMBER: TOLL FREE NUMBER: FAX NUMBER: EMAIL ADDRESS: FEID NO.: TYPE OF BUSINESS ENTITY (Corporation, LLC, partnership, etc.): RESPONDENT CONTACTS: Please provide the name, title, address, telephone number and e-mail address of the official contact and an alternate, if available. PRIMARY CONTACT: SECONDARY CONTACT: NAME, TITLE: NAME, TITLE: ADDRESS: ADDRESS: PHONE NUMBER: PHONE NUMBER: FAX NUMBER: FAX NUMBER: EMAIL ADDRESS: EMAIL ADDRESS: This is a RFI as defined in s.

3 (21), Florida Statutes. The Department of State is issuing this RFI for planning purposes only. Any subsequent implementation activities will depend on budget approval. This RFI is not a solicitation and will NOT result in a contract. However, Information received in response to this RFI may be used to develop future procurements. Vendors are encouraged to respond with solutions that meet all or part of the specified requirements DOS RFI 08/17-07 Florida Resource Sharing 2 SECTION A - SPECIAL INSTRUCTIONS This RFI has been designed to help ensure all responses are reviewed in a consistent manner, as well as to minimize costs and response time.

4 Information SUBMITTED IN VARIANCE WITH THESE INSTRUCTIONS MAY NOT BE REVIEWED. SOLICITATION NUMBER DOS RFI 03/18-15 SOLICITATION TYPE Request FOR Information PROCUREMENT OFFICER: David Shufflebotham or Vonda Murray Department of State 500 S. Bronough Street Tallahassee, Florida 32399 Telephone No.: (850) 245-6581 E-mail: These contact persons are the only authorized individuals to respond to RFI comments and questions. Calendar of Events Listed below is the calendar of important actions and dates/times by which the actions must be taken or completed.

5 If the Department finds it necessary to change any of these dates/times, it will be accomplished by addendum. All listed times are local in Tallahassee, Florida. Estimated Calendar of Events Date and Time 1. Date of Issuance and publication on the Florida Vendor Bid System website at: March 22, 2018 2. Technical Questions Regarding RFI due to Department April 2, 2018 @12:00 (EST) 3. Department Responds to Technical Questions April 10, 2018 @ 4:00 (EST) . 4. Responses Due and Opened April 24, 2018 @ 12:00 (EST) 5.

6 Oral Presentations, if scheduled May 14 through May 18, 2018 @ 8:30 - 11:30 (EST) Addenda or clarifications to this RFI will be posted on the Florida Vendor Bid System (VBS) It is the Respondent s responsibility to monitor the Florida Vendor Bid System for any solicitation updates. DOS RFI 08/17-07 Florida Resource Sharing 3 Questions Any technical questions from Respondents concerning this RFI shall be submitted in writing, identifying the submitter, by email to copying Vonda Murray, by the date and time specified in Section , Calendar of Events.

7 Respondent s questions should be submitted in the format included in Attachment A Reply Questions Submittal Form. END OF SECTION DOS RFI 08/17-07 Florida Resource Sharing 4 SECTION B SCOPE OF WORK Introduction Pursuant to Rule , Florida Administrative Code ( ), an agency may Request Information by issuing a written Request for Information (RFI). Agencies may use RFI s in circumstances including, but not limited to, determining whether or not to competitively procure a commodity or contractual service, determining what solicitation process to use for a particular need, or researching general, special, and/or technical specifications for a solicitation.

8 A Vendor s response to an RFI is not an offer and the agency may not use the Vendor s submission to justify a contract with that Vendor without otherwise complying with Chapter 287, , and Rule , Vendors submitting a response to an agency s RFI are not prohibited from responding to any related subsequent solicitation. Overall Agency Business Summary The Department of State s Division of Library and Information Services (Division) promotes, enhances and provides library, records management and archival services by connecting individuals, agencies, libraries, educational institutions and businesses to vital informational, cultural and learning resources.

9 Purpose The Florida Department of State s Division of Library and Information Services, hereafter referred to as the Division, is requesting Information regarding a statewide resource sharing solution in an effort to establish a consortial borrowing system and a shared union catalog to enhance and facilitate resource sharing amongst Florida s libraries. The Division would like to be able to offer Florida s libraries an affordable, seamless, patron initiated borrowing system. As part of this initiative, libraries should be able to search other library catalogs throughout Florida regardless of what integrated library systems (ILS) are used at each location.

10 This shared union catalog should allow patron initiated interlibrary loan by allowing users to simply search their local library s catalog and Request materials from any participating Florida library. This Request for Information is intended to: Educate the Division on the vendors and their associated offerings in providing resource sharing solutions. Obtain Information about various implementation and hosting options that meet the needs for a project of this type. Obtain Rough Order of Magnitude (ROM) cost estimates to assist the Division in understanding what realistic budgets/funding levels for an implementation effort of this type might look like.