Request for Information (RFI) - Pages

1 Invitation No.: 532-18 Location: Central OfficeCommodity: Continuing Education for ohio Drivers and Road UsersPricing: for Information (RFI)State of ohio , department of TransportationOffice of Contract Sales, Purchasing ServicesJerry Wray, DirectorBid Submission Deadline (Bid Opening Date): November 30, 2017 at 2:00 eastern timeSubmitted by:Company Name: Federal Tax ID No.: Physical/Mailing Address:Remit to Payment Address:Street Box:City:St:Zip:Contact Person and Phone Number:(authorized to answer questions about your company s bid)E-Mail Address (required): (person who filled out bid)E-Mail Address (required): (for notification of future bid opportunities)Telephone Number800 NumberFax NumberReturn Properly Marked, Complete Bid Packages To: ohio department of TransportationOffice of Contract Sales, Purchasing Services, 1st floor1980 West Broad St.

2 Mail Stop 4110 Columbus, OH 43223 BIDDERS MUST SUBMIT ANY QUESTIONS, CLARIFICATIONS, OR INQUIRIES REGARDING THIS Request FOR Information VIA THE FOLLOWING WEBSITE: Invitation No. 532-182 Invitation No. CONTRACT TERMS AND No. is a Request for Information (RFI), and does not constitute a commitment, implied or otherwise, that the ohio department of transportation (ODOT) will take procurement action in this matter. This RFI is being used to gather Information for ODOT to make decisions regarding the development of a web-based online education tool accessible from desktops, tablets and mobile devices. The purpose of the tool is to educate ohio drivers, pedestrians, and bicycle and motorcycle riders about traffic safety and the laws associated with using public roads.

3 This RFI is designed to provide Respondents with the Information necessary for the preparation of an appropriate response. It is not intended to be comprehensive, and each Respondent is responsible for determining all factors necessary for submission of a comprehensive response. Responses should be based on the material contained in this RFI or any other relevant Information the Respondent thinks is appropriate. By submitting a response, each Respondent agrees that it will not bring any claim or have any cause of action against the ODOT, the State of ohio , or any employee of ODOT or the State, based on any misunderstanding concerning the Information provided or concerning the ODOT s failure, negligent or otherwise, to provide the Respondent with pertinent Information as intended by this RFI.

4 Information submitted in response to this RFI will become property of the State of ohio . The State of ohio will not pay for any Information herein requested nor is it liable for any cost incurred by the vendor. RFI ConfidentialityAll Respondents are strongly discouraged from including in a RFI any Information that the Respondent considers to be a trade secret, as that term is defined in Section (D) of the ohio Revised Code. All Information submitted in response to this RFI is public Information unless a statutory exception exists that exempts it from public release. If any Information in the RFI is to be treated as a trade secret, the RFI must: Identify each and every occurrence of the Information within the RFI with an asterisk before and after each line containing trade secret Information and underline the trade secret Information itself.

5 Check the This RFI Does include Information considered a trade secret box on the Respondent Information Page. Include a page immediately after the Respondent Information Page that lists each page in the RFI that includes trade secret Information and the number of occurrences of trade secret Information on that page. To determine what qualifies as trade secret Information , refer to the definition of trade secret in the ohio Revised Code, which is reproduced below for reference: (D) Trade Secret means Information , including the whole or any portion or phase of any scientific or technical Information , design, process, procedure, formula, pattern, compilation, program, device, method, technique, or improvement, or any business Information or plans, financial Information , or listing of names, addresses, or telephone numbers, that satisfies both of the following.

6 (1) It derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use. Invitation No. 532-185(2) It is the subject of efforts that are reasonable under the circumstances to maintain its the past three years, traffic deaths and crashes across ohio and the nation have been rising. In 2016, our nation recorded more than 40,000 deaths, which is the highest number we ve seen nationally since 2007. In ohio , traffic deaths rose 2% last year, but they also rose 2% in 2014 and 10% in 2015. Between 25% and 50% of all traffic deaths in ohio each year include one or more of these factors: Roadway Departure, Unbelted Drivers and Passengers, Speed, Alcohol/Drugs, Intersections, and Young Drivers between 15-25 years of age.

7 ohio has also seen a recent increase in traffic deaths involving pedestrians, older drivers (65+), distractions and error is a factor in more than 90% of all traffic crashes nationwide. Yet it can be difficult to cut through the clutter of modern media to communicate with Ohioans on the necessity to adopt safe driving, riding and walking behaviors as a means to reduce the frequency and severity of crashes. It s also difficult to communicate new Information or laws to ohio roads users. Education typically occurs one time when drivers or riders apply for their initial license. Yet, Ohioans may drive or ride for decades after getting a license receiving only sporadic Information on traffic safety and changes in law.

8 III. Scope The project consist of developing a web-based, online education tool that is accessible from desktops, tablets and mobile devices: Application must include several learning modules covering traffic safety topics ( distracted driving, roundabouts, pedestrian and bicycle safety). Application must include short videos and/or animations, and interactive questions that educate then quiz road users on their knowledge. Proposal must include methods to drive users to the website through social, print and video campaigns, as well as through partnerships with other organizations. What kind of incentives could be used to incentivize and increase participation? Application must be easily scalable to accommodate new content and refer to the following link for ProcedureResponses to this RFI should utilize the template provided in the RFI Questionnaire section.

9 All responses must be received by Contract Sales no later than 2:00 on November 30, 2017. Faxes or e-mailed submissions will not be accepted. Proposals must be addressed, for hand delivery or delivery by a private delivery company, as described below: ohio department of TransportationOffice of Contract Sales, Purchasing Services, 1st floorInvitation No. 532-1861980 West Broad St. Mail Stop 4110 Columbus, OH 43223 Vendors are STRONGLY encouraged to use a private delivery company ( , FedEX, UPS, etc.) to deliver their proposals, or to hand deliver them, to the above address. While using the Postal Service is an option it can add several days to the delivery process and could result in a vendor s proposal being late and removed from consideration.

10 All proposals must be received by the posted submission deadline, date and time. No exceptions will be mailed response should include four (4) paper copies (one signed original and 3 copies) and one electronic copy of the technical proposal; QuestionnaireDue to how our system posts documents. The RFI Questionnaire is labeled 532pricing. InformationOrganization:Point of Contact:Phone Number:Email the advantages and disadvantages of current trends in online education and public engagement. Provide additional Information regarding the best approach for the online application outlined in this a general process and timeline for developing and implementing an application similar to the one described in this the maintenance and upkeep ODOT should expect with application similar to the one described in this No.