1 REQUEST FOR QUOTATION . SANAS/2013/RFPMP/07. The South African National Accreditation System (SANAS). hereby invites service providers to submit quotations for the provision of two new Multifunctional Photocopier Machines on a lease agreement SBD 1. INVITATION TO BID. YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF SANAS. BID NUMBER: SANAS/2013/RFPMP/07 CLOSING DATE: 20 May 2013 CLOSING TIME: 11:00. DESCRIPTION: Provision of two new multifunctional Photocopier machines The successful bidder will be required to fill in and sign a written Contract Form (SBD 7).
2 BID DOCUMENTS MAY BE POSTED TO: Private Bag X23. Sunnyside Pretoria 0132. South Africa OR. DEPOSITED IN THE BID BOX SITUATED AT: the dti Campus 77 Meintjies Street Block G, Ground Floor Sunnyside Pretoria 0002. South Africa OR. EMAILED TO: Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration. The bid box is generally open weekdays (Mon-Fri) from 8h00 to 16h30, excluding public holidays. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS (NOT TO BE RE-TYPED).
3 THIS BID IS SUBJECT TO THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER. SPECIAL CONDITIONS OF CONTRACT. THE FOLLOWING PARTICULARS MUST BE FURNISHED. (FAILURE TO DO SO MAY RESULT IN YOUR BID BEING DISQUALIFIED). NAME OF BIDDER .. POSTAL ADDRESS .. STREET ADDRESS . TELEPHONE NUMBER CODE NUMBER .. EMAIL . FACSIMILE NUMBER CODE ..NUMBER . VAT REGISTRATION NUMBER . HAS A TAX CLEARANCE CERTIFICATE BEEN SUBMITTED (SBD 2)? YES/NO. ARE YOU THE ACCREDITED REPRESENTATIVE. IN SOUTH AFRICA FOR THE GOODS/SERVICES OFFERED BY YOU? YES/NO.
4 (IF YES ENCLOSE PROOF). HAS A BBBEE STATUS LEVEL VERIFICATION CERTIFICATE BEEN SUBMITTED? ( ) YES/NO. IF YES, WHO WAS THE CERTIFICATE ISSUED BY? [TICK APPLICABLE BOX]. AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA). A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN NATIONAL ACCREDITATION SYSTEM (SANAS); OR. A REGISTERED AUDITOR. (A BBBEE STATUS LEVEL VERIFICATION CERTIFICATE MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR. BBBEE). SIGNATURE OF BIDDER .. DATE .. CAPACITY UNDER WHICH THIS BID IS SIGNED.
5 TOTAL BID PRICE TOTAL NUMBER OF ITEMS OFFERED . Compulsory requirements Registration on SANAS Supplier Database QUOTATION validity period Signature If not already listed on the SANAS. Supplier database, the following must be submitted: Completed vendor application form (available on REQUEST or on the SANAS. website). Tax clearance certificate BEE certificate/BEE exemption letter Enquiries Kamogelo Tlale: 012 394 5356. Chris Gombe: 012 394 3763. Elsabe Steyn: 012 394 5024. IMPORTANT INFORMATION. Please furnish all information as requested and return your QUOTATION by the date and time stipulated.
6 No late or incomplete / missing documentations submitted will be evaluated. SANAS is not obliged to accept the lowest or any submission received. SANAS reserves the right to accept the whole or any portion of a QUOTATION . This RFQ will be evaluated on the basis of the terms of reference as stipulated below. This Bid shall be evaluated in terms of the Preferential Procurement Policy Framework Act (PPPFA). It should be noted that SANAS is VAT de-registered. An indication must be given whether or not VAT will be payable on these fees. All fees stated must be VAT inclusive where applicable and stated as such on the cost proposals submitted.
7 TERMS OF REFERENCE. Purpose The purpose of this REQUEST for QUOTATION (RFQ) is to invite proposals for the provision of two new multifunctional photocopiers on a 24 months lease agreement for the South African National Accreditation System (SANAS). Background The Accreditation for Conformity Assessment, Calibration and Good Laboratory Practice, Act No. 19 of 2006, recognizes SANAS as the only National Accreditation Body for the Republic of South Africa for conformity assessment, calibration, monitoring of Good Laboratory Practice, and to provide for matters connected therewith.
8 SANAS is a Section 3A company for purposes of the Public Finance Management Act (PFMA), 1999 (Act No. 1. of 1999) (as amended by Act No. 29 of 1999). SANAS is in the process of establishing a new satellite branch for their Knowledge Transfer and Lead Assessors departments which will require two multifunctional photocopiers for the purpose of preparing training manuals and materials together with usual day to day printing and copying. SANAS will enter into a lease agreement for the machines for the period of two(2) years with the successful bidder.
9 Scope of Work and Functions/Hardware The two printers should meet the following specifications: Printer 1: Minimum 25 pages per minute copier Minimum 25 pages per minute printer Black & White Scan to email/Network scanning User Authentication\ ID & Print A3-A4. Minimum 40GB Hard drive Minimum 1GB RAM. Network printer interface Automatic reverse document feeder Duplex standard Printer 2: Minimum 40 pages per minute copier Minimum 40 pages per minute printer Colour and Black & White Minimum Resolution: 1800 dpi (printing) 600 dpi (scanning).
10 Network scanning User Authentication\ ID & Print A3; A4; A5. Minimum 80GB Hard drive Minimum 1GB RAM. Network printer interface Automatic reverse document feeder Duplex standard Multi-tray/stapler/punch finisher/ Bypass tray Colour management (user defined). Booklet creation Two holes punching For both Printers Service & Maintenance(minimum). Toner All spare parts and drum Labour Inspections Adjustments Service calls Preventive maintenance Travelling time Training Security(minimum). Encrypted Disk Drive and email Secure access User codes Windows and LDAP Authentication EVALUATION CRITERIA.