Example: tourism industry

Responsible Sourcing Supplier Guidelines February 2014 FINAL

July 15, 2016 Page 1 Responsible Sourcing PROGRAM Supplier Guidelines UPDATED JULY 2016 July 15, 2016 Page 2 CONTENTS Table of Contents INTRODUCTION .. 3 CODE OF VENDOR CONDUCT .. 4 Supplier REQUIREMENTS .. 6 Agents and Vendors .. 6 Factories(including wash-facilities) .. 7 Subcontractors .. 7 COMPLIANCE Guidelines .. 8 Transparency and Continuous Improvement .. 8 Zero Tolerance Issues .. 8 Subcontractor Notification .. 10 Homework Policy .. 10 Charge Back Policy .. 11 Types of 12 Audit Costs and Audit Ratings .. 14 Scheduling .. 15 The Audit Process .. 15 Corrective Action Plan (CAP) .. 17 Remediation .. 18 Continuous Improvement .. 18 Collaboration .. 19 PRODUCT RESPONSIBILITY .. 21 Animal 21 Uzbek Cotton .. 21 Traceability .. 21 Sandblasting .. 21 BRIBERY AND ANTI-CORRUPTION.

July 15, 2016 Page 5 Freedom of Association: J.Crew Suppliers must recognize and respect the rights of workers to freedom of association and collective bargaining. Where such …

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Transcription of Responsible Sourcing Supplier Guidelines February 2014 FINAL

1 July 15, 2016 Page 1 Responsible Sourcing PROGRAM Supplier Guidelines UPDATED JULY 2016 July 15, 2016 Page 2 CONTENTS Table of Contents INTRODUCTION .. 3 CODE OF VENDOR CONDUCT .. 4 Supplier REQUIREMENTS .. 6 Agents and Vendors .. 6 Factories(including wash-facilities) .. 7 Subcontractors .. 7 COMPLIANCE Guidelines .. 8 Transparency and Continuous Improvement .. 8 Zero Tolerance Issues .. 8 Subcontractor Notification .. 10 Homework Policy .. 10 Charge Back Policy .. 11 Types of 12 Audit Costs and Audit Ratings .. 14 Scheduling .. 15 The Audit Process .. 15 Corrective Action Plan (CAP) .. 17 Remediation .. 18 Continuous Improvement .. 18 Collaboration .. 19 PRODUCT RESPONSIBILITY .. 21 Animal 21 Uzbek Cotton .. 21 Traceability .. 21 Sandblasting .. 21 BRIBERY AND ANTI-CORRUPTION.

2 22 S CONFLICT MINERALS 23 Policy .. 23 Dodd-Frank Requirements .. 24 July 15, 2016 Page 3 Supplier Requirements .. 25 APPENDIX A: SAMPLE NEW VENDOR / FACTORY AUTHORIZATION FORM .. 26 APPENDIX B: REPORT SHARING REQUEST FORM .. 27 APPENDIX C: SAMPLE AUDIT APPOINTMENT SHEET .. 28 APPENDIX D: SUBCONTRACTOR NOTIFICATION FORM .. 29 APPENDIX E: VENDOR INFORMATION CHANGE REQUEST FORM .. 30 APPENDIX F: HOMEWORK PROFILE .. 31 APPENDIX G: HOMEWORK SCHEDULE .. 32 INTRODUCTION In keeping with our commitment to excellence in all areas of business, aims to ensure that all merchandise produced for is manufactured in a manner consistent with the highest standards and in accordance with applicable laws and policies. The Responsible Sourcing Program has been established in order to ensure that all Suppliers are equally committed to these standards.

3 Audits are conducted of all manufacturing facilities to verify compliance with the Code. All Suppliers for are required to cooperate fully in all Responsible Sourcing efforts. This version of the Responsible Sourcing Supplier Guidelines dated July 2016 includes the following new or updated policies / requirements: 1. Supplier requirements 2. Zero Tolerance Issues Requirements 3. Charge Back Policy 4. Revision on Audit Costs 5. Collaboration 6. Product Responsibility 7. Updated New Vendor Form (Appendix A) 8. New Report Sharing Request Form (Appendix B) 9. Updated Subcontractor Notification Form (Appendix D) 10. New Vendor Information Request Form (Appendix F) The following pages detail important information on the Responsible Sourcing Program. Please feel free to contact us by email with any questions or comments at July 15, 2016 Page 4 CODE OF VENDOR CONDUCT The fundamental principles of s Responsible Sourcing Program are outlined in our Vendor Code of Conduct ( Code ).

4 The Code sets forth the essential foundation upon which our program is built. While recognizes that there are different legal and cultural environments in which our Suppliers operate throughout the world, the Code sets forth the guiding principles for our Responsible Sourcing Program, applicable to all suppliers. Child Labor: Suppliers must not employ workers younger than 15 years of age. However, if the age for completing compulsory education or the minimum working age in the country of manufacture is greater than 15. Suppliers must comply with all other applicable child labor laws, and must ensure workers under the age of 18 do not perform work that may jeopardize their health or safety. Forced Labor: Suppliers must not use any type of forced, bonded, compulsory or prison labor.

5 Suppliers shall ensure that all employment is voluntary, free from violence, threats, financial penalties or coercion. There shall be no restrictions on movement, withholding of personal documents, or deposits. Suppliers must take adequate steps to ensure that workers are not trafficked or otherwise exploited. Discrimination: Suppliers must not discriminate in employment practices including recruitment, hiring, compensation, training, benefits, advancement, termination or retirement on the basis of race, color, ancestry, national or social origin, religion, gender, marital status, age, sexual orientation, gender identity or expression, disability, political opinion or any other personal characteristics or beliefs. Harassment and Abuse: Suppliers must treat all workers with respect and dignity.

6 No worker shall be subject to corporal punishment or physical, sexual, psychological or verbal harassment or abuse. Suppliers shall not use monetary fines as a disciplinary practice. Wage and Benefits: Suppliers must comply with all applicable laws and regulations relating to wages and benefits. Workers shall be paid at least the minimum wage or a wage that is consistent with prevailing local industry standards; whichever is higher. Overtime work shall be compensated at the premium rate as is legally required. Compensation must be provided at least monthly and should be provided without illegal or inappropriate deductions or penalties. Hours of Work: Suppliers must comply with all applicable laws and regulations relating to hours of work. Except in extraordinary business circumstances, workers shall not be required to work more than 60 hours per week (including overtime).

7 Suppliers shall provide workers with at least one day off for every seven day period. July 15, 2016 Page 5 Freedom of Association: Suppliers must recognize and respect the rights of workers to freedom of association and collective bargaining. Where such rights are not provided by law, Suppliers should take steps to provide an open means of communication with workers. Health and Safety: Suppliers must comply with all applicable laws and regulations governing workplace health and safety. Suppliers shall provide their workers with a clean, safe and healthy work environment. The same applies for dormitory facilities, where provided. Laws and Regulations: Suppliers must operate in full compliance with all applicable local, national and international laws, standards and regulations relevant to the conduct of their business.

8 Customs and Security: Suppliers must comply with all applicable local, national and international customs laws including those prohibiting transshipment. Suppliers shall implement security measures consistent with the recommendations set forth by the Customs Trade Partnership Against Terrorism (C TPAT). Environmental Standards: Suppliers must adhere to applicable local, national and international laws and regulations regarding the protection and preservation of the environment. Subcontracting: Suppliers must not subcontract any portion of the manufacturing process without prior written approval from As a condition of approval, subcontractors shall agree to comply with the Code of Vendor Conduct. Transparency: is committed to working with Suppliers who are open and honest with us. Suppliers shall maintain complete and accurate records and information so that compliance can be effectively assessed.

9 Suppliers must not falsify or understate any aspects of their operations to or our representatives. Suppliers must not coach employees on how to answer questions or respond to inquiries by or our representatives. Monitoring and Compliance: reserves the right to conduct announced and unannounced inspections of all manufacturing facilities. Suppliers should ensure that the requirements in this Code are understood and implemented at every level, and must maintain all documentation necessary to demonstrate compliance with the Code of Vendor Conduct. Suppliers must allow representatives of full access to facilities, documents and workers. Suppliers shall submit an improvement plan to address any issues of noncompliance that may be found during the course of compliance inspections.

10 Reserves the right to terminate its business relationship with any Supplier who is unwilling or unable to comply with the provisions set forth herein. July 15, 2016 Page 6 Supplier REQUIREMENTS is committed to a standard of excellence in every aspect of our business, including legal, ethical and Responsible conduct in all of our operations. We require these same commitments to be shared and implemented by all of our agents and vendors, as well as by the factories and subcontractors that are affiliated with the manufacture of goods. In addition, agent and vendors are also expected to share our commitment to product quality and to maintaining the practices necessary to meet our quality standards. Below is a detailed description of the requirements of our supply chain partners: Agents and Vendors Commitment: Agents and Vendors are required to ensure that Responsible Sourcing requirements are met and in addition should strive for continuous improvement.


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