Example: confidence

SSMS Subcontractor Selection and Management …

SSMS Subcontractor Selection and Management system HELP CONTENTS SSMS Help and Tutorial Login & Account Management This document provides step-by-step instructions for: Subcontractor Selection managing user accounts Job Management Subcontractor Management selecting subcontractors Service Management creating and managing jobs adding new and managing existing subcontractors and adding new service types to the SSMS tool Select the category from the Contents list to the left to jump to any section within this help document. SSMS Subcontractor Selection and Management system HELP CONTENTS Login & Account Management Login & Account Management Initial Login: Initial Login Forgotten Password 1. Browse to Subcontractor Selection Job Management 2. Enter your e-mail address Subcontractor Management 3. Enter your password (your e-mail address is your password on your Service Management initial login).

SSMS. HELP CONTENTS. Login & Account Management Subcontractor Selection Job Management Subcontractor Management Service Management. Subcontractor Selection and Management System

Tags:

  System, Management, Selection, Subcontractor, Subcontractor selection and management, Subcontractor selection and management system

Information

Domain:

Source:

Link to this page:

Please notify us if you found a problem with this document:

Other abuse

Transcription of SSMS Subcontractor Selection and Management …

1 SSMS Subcontractor Selection and Management system HELP CONTENTS SSMS Help and Tutorial Login & Account Management This document provides step-by-step instructions for: Subcontractor Selection managing user accounts Job Management Subcontractor Management selecting subcontractors Service Management creating and managing jobs adding new and managing existing subcontractors and adding new service types to the SSMS tool Select the category from the Contents list to the left to jump to any section within this help document. SSMS Subcontractor Selection and Management system HELP CONTENTS Login & Account Management Login & Account Management Initial Login: Initial Login Forgotten Password 1. Browse to Subcontractor Selection Job Management 2. Enter your e-mail address Subcontractor Management 3. Enter your password (your e-mail address is your password on your Service Management initial login).

2 Watch Example SSMS Subcontractor Selection and Management system HELP CONTENTS Login & Account Management Login & Account Management Forgotten Password: Initial Login Forgotten Password 1. Click Did you forget your password? Subcontractor Selection Job Management 2. Enter your e-mail address and select Find Account Subcontractor Management 3. Confirm your First and Last name Service Management 4. If your First and Last name are correct, select Reset Password. Your password will be reset to your e-mail address (all lower case). Watch Example SSMS Subcontractor Selection and Management system HELP CONTENTS Subcontractor Selection Login & Account Management Searching for a Subcontractor : Subcontractor Selection Subcontractor Search 1. Provide as much search criteria information as necessary to filter the Selection & Job Creation list of subcontractors.

3 Search criteria may consist of any of the Variance Procedure following: Acronym List Subcontractor service Job Management Subcontractor Management All or part of the Subcontractor 's name and/or Service Management Subcontractor 's office location (city or state). 2. Select Search to perform your search. Select Home to reset your search. Watch Example SSMS Subcontractor Selection and Management system HELP CONTENTS Subcontractor Selection Login & Account Management Selecting a Subcontractor and creating a Job: Subcontractor Selection Subcontractor Search 1. Review the Subcontractor 's performance statistics, programs and Selection & Job Creation Category level.*. Variance Procedure Acronym List 2. Select create new job if all of the above are satisfactory Job Management 3. Complete the Job Information form by providing a Job Name, Subcontractor Management Description, Project Number, Program Manger, Location and Pre-Job Service Management Conference Call and Kickoff Meeting dates.

4 Note, the Project Manager is assigned based on the Project Number provided. 4. Select Save to add the Job to the SSMS. Select Return to return to the Subcontractor Selection page. *Category 2 and 3 subcontractors will require a variance Watch Example SSMS Subcontractor Selection and Management system HELP CONTENTS Subcontractor Selection Login & Account Management Variance Procedure: Subcontractor Selection Subcontractor Search All Category 2 and 3 subcontractors will require a variance with Program Selection & Job Creation Manager approval. Variance Procedure 1. Provide a Job Description and 12-digit Project Number (no decimal Acronym List point). Note, the Project Manager will auto-complete based on the Job Management Project Number provided. Subcontractor Management Service Management 2. Select the appropriate Program Manager 3.

5 Enter as many reasons why a variance is required, as appropriate. 4. Enter the mitigation measures we will implement to address the reasons identified. 5. Select Save to record the variance. Select Reset to clear all fields. Select Return to return to the Subcontractor Selection Page. Watch Example SSMS Subcontractor Selection and Management system HELP CONTENTS Subcontractor Selection Login & Account Management Acronym List Subcontractor Selection Subcontractor Search Performance Ratings Safety Programs Selection & Job Creation Variance Procedure EMR Experience Modification Rate BBS Behavior Based Safety Acronym List Job Management RC Total number of Recordable Cases MVS Motor Vehicle Safety Subcontractor Management Service Management LWD Total number of Lost Work Day ICM Incident Case Management cases MVC Total number of Motor Vehicle SSE Short Service Employee Collisions RDC Total number of Restricted Duty D&A Drug and Alcohol Cases WRF Total number of Work-Related HazID Hazard Identification Fatalities occurring during use of public transportation or motor vehicle

6 Accident on a public road WRFO Total number of Other Work- CQ Craft Qualification Related Fatalities TRIR Total Recordable Incident Rate LWR Lost Workday Rate DART Total Days Away and Restricted Duty SSMS Subcontractor Selection and Management system HELP CONTENTS Job Management Login & Account Management My Jobs & Editing Jobs Subcontractor Selection Job Management My Jobs & Editing Jobs 1. Select My Jobs from the main menu to view your list of open jobs or Uploading SOW/WA newly created jobs. Note, jobs listed on the My Jobs page were either Uploading HASP created by you, or you are listed as the Project or Program Manager. Uploading Other Docs 2. Search for a specific job by providing all or part of the Job Title, Project Providing Feedback Number or Subcontractor . Subcontractor Management Service Management 3.

7 Select Search to perform your search. 4. Select the Job you wish to edit by clicking on the pencil icon adjacent to the Job Description. Note, Job Descriptions listed in red indicate a selected Subcontractor with a Category 2 or 3 status where a variance approval is required. Watch Example SSMS Subcontractor Selection and Management system HELP CONTENTS Job Management Login & Account Management Uploading Project Documents, SOW/WA: Subcontractor Selection Job Management All Jobs require a Scope of Work (SOW) and Work Authorization (WA). My Jobs & Editing Jobs under an existing Master Service Agreement (MSA). The SOW/WA terms Uploading SOW/WA and conditions must be reviewed and approved by the Subcontractor prior Uploading HASP to Program Manager review and approval. Uploading Other Docs The SSMS facilitates the SOW/WA review and approval process.

8 Program Providing Feedback Managers as well as Subcontractors can download and review a SOW/WA. Subcontractor Management from their My Jobs page. Service Management To upload a SOW/WA for Subcontractor review and approval: 1. Select the icon for the particular Job. You will be redirected to the Document Management Tool. 2. Under the SOW/WA section, select Browse and identify the Job SOW/WA. 3. Select the For Subcontractor Review radio button. 4. Select Save to upload and attach the SOW/WA to the Job, then select Return to return to the My Jobs page. Note, for Category 2 or 3 subcontractors, the variance must be approved by the Program Manager before project documents can be uploaded. To upload a fully approved SOW/WA, repeat steps 1 and 2 above, select the ARCADIS signed radio button, then select Save to upload and attach the fully approved SOW/WA to the Job.

9 Watch Example Upload SOW/WA for Watch Example Upload Fully Subcontractor Review Approved SOW/WA. SSMS Subcontractor Selection and Management system HELP CONTENTS Job Management Login & Account Management Uploading Project Documents, HASP: Subcontractor Selection Job Management All Jobs require a Health and Safety Plan (HASP). The HASP must be My Jobs & Editing Jobs reviewed and signed by the Subcontractor prior to starting any work in the Uploading SOW/WA field. Uploading HASP The SSMS facilitates the Subcontractor HASP review and Uploading Other Docs acknowledgement process. Subcontractors can download and review a Providing Feedback HASP from their My Jobs page. Subcontractor Management Service Management To upload a HASP for Subcontractor review and acknowledgement: 1. Select the icon for the particular Job.

10 You will be redirected to the Document Management Tool. 2. Under the HASP section, select Browse and identify the Job HASP. 3. Select the For Subcontractor Review radio button. 4. Select Save to upload and attach the HASP to the Job, then select Return to return to the My Jobs page. Note, for Category 2 or 3 subcontractors, the variance must be approved by the Program Manager before project documents can be uploaded. SSMS Subcontractor Selection and Management system HELP CONTENTS Job Management Login & Account Management Uploading Project Documents, Other Documents: Subcontractor Selection Job Management Other Job specific documents ( photos, site maps, engineering My Jobs & Editing Jobs drawings, etc.) may be uploaded and shared with the Subcontractor . Uploading SOW/WA The SSMS facilitates sharing other project documents with subcontractors.


Related search queries