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Staff Competencies Training Matrix

Staff Competencies Training MatrixIntroductionsJudith RobertsInstruction Consultant & Training Program CoordinatorStaff Competencies Training MatrixBonnie SmithAssistant Program Director for Human ResourcesSuchitraYellapantulaDigital Application Developer PollPlease use the Poll option to all that I work in the Human Resources office I work in the IT department The focus of my position is Training and Staff development I have worked with Competencies before My library has an established list of Competencies for at lease some or our positionsStaff Competencies Training MatrixAgenda Key concepts regarding Competencies Competencies in libraries Background information on the project Tour of the Matrix IT perspective open-source Administrator role Next steps Q&AStaff Competencies Training MatrixGoals Understand the use of Competencies i

Introductions Judith Roberts Instruction Consultant & Training Program Coordinator Staff Competencies Training Matrix Bonnie Smith Assistant Program

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Transcription of Staff Competencies Training Matrix

1 Staff Competencies Training MatrixIntroductionsJudith RobertsInstruction Consultant & Training Program CoordinatorStaff Competencies Training MatrixBonnie SmithAssistant Program Director for Human ResourcesSuchitraYellapantulaDigital Application Developer PollPlease use the Poll option to all that I work in the Human Resources office I work in the IT department The focus of my position is Training and Staff development I have worked with Competencies before My library has an established list of Competencies for at lease some or our positionsStaff Competencies Training MatrixAgenda Key concepts regarding Competencies Competencies in libraries Background information on the project Tour of the Matrix IT perspective open-source Administrator role Next steps Q&AStaff Competencies Training MatrixGoals Understand the use of Competencies in libraries Gain a basic understanding of the Matrix to be able to consider its application at your institution Understand how this open-source application is implemented by IT professionalsStaff Competencies Training MatrixKey ConceptsStaff Competencies Training Matrix

2 Observable & measurable attributes that contribute to success in performing a task or job SKILLS KNOWLEDGE BEHAVIORWhat are Competencies ? Staff Competencies Training MatrixWritten CommunicationAble to respond appropriately and in a timely fashion to written communications ExampleStaff Competencies Training MatrixCompetency CategoryCompetency Statement/ DescriptionApplication Common language reference point Training Recruiting Self-directed professional development Performance evaluations Position descriptions Goal settingStaff Competencies Training MatrixQuestions about Competencies ?

3 Staff Competencies Training MatrixLiterature ReviewStaff Competencies Training MatrixCurrent useof Competenciesin Libraries12 #.VGETrGewWSo17 so FarStaff Competencies Training MatrixNeed Based Training ProgramStaff Competencies Training MatrixNeed Based Training Program -2009 Competencies IndexStaff Competencies Training MatrixI dent if y Sk ills, Knowledge, BehaviorsCompetency Conceptual FrameworkUp to 6 LevelsStaff Competencies Training MatrixLinked to ClassificationsNeed Based Training ProgramCompetencies IndexCompetencies Training MatrixStaff Competencies Training MatrixI dent if y Sk ills, Knowledge.

4 At t it udesI dent if y Lear ning O ppor t unit iesWhat is a Learning Opportunity? In house trainings developed by subject experts Variety of learning tools (online, templates, checklists, manuals) University s Training and Organization Development On demand library association resources In person Training 1 on 1 Classroom Virtual Online resources Paper based resources25 Staff Competencies Training MatrixLearning delivery formatsTypes of learning opportunitiesWhat is a Competencies Training Matrix ?Example 1 Area-Specific CategoryCataloging FamilyMonographic Cataloging CompetencyLevel 2 Basic copy of print materials Ability to match item to bibliographic record and evaluate the accuracy and completeness of the existing access points Understands the basic use and coding of the most common MARC fieldsLearning Opportunities OCLC Introduction to MARC In-house Introduction to MARC The MARC of Quality MARC 21 In Your Library26 Staff Competencies Training MatrixWhat is a Competencies Training Matrix ?

5 Example 2 Cross Departmental CategoryManagement FamilySupervision CompetencyLevel 3 Recruits, hires, trains and supervises Ability to implement library recruitment policies Ability to lead a Staff performance evaluation Ability to apply disciplinary measures when neededLearning Opportunities In-house Performance Assessments and Goals In-house Staff Performance Appraisal Overview UF TOD Interviewing and Hiring UF TOD Leading with Courage Recruitment Checklist Position Description Toolkit27 Staff Competencies Training MatrixNeed Based Training ProgramCompetencies IndexCompetencies Training MatrixOnline VersionStaff Competencies Training MatrixI dent if y

6 Sk ills, Knowledge, At t it udesI dent if y Lear ning O ppor t unit iesEase of U seObjective 1 Facilitate access and ease of use of Competencies IndexObjective 2 Ease in identifying learning opportunitiesStaff Competencies Training MatrixQuestions about our Process? Staff Competencies Training Competencies Training Matrix3335363738394041434445 Any Questions about the Matrix ? Staff Competencies Training MatrixThis is Open Source!The Staff Competencies Training Matrix tool was designed as an open source software. Open Source definition:Software whose sourcecodeis availablefreeofchargetothepublictouse,co py, modify,sublicense Competencies Training MatrixWhat does this mean for you?

7 This tool could be easily adopted by any library with the software and its source code being freely available, with minimum technical assistance. Staff Competencies Training MatrixTechnical specificationsThis web application was written using and MS SQL Server for the Tools Required for IT administrators:oMS SQL Server Client for the databaseoVisual Studio (if the source code needs to be modified)49 Staff Competencies Training MatrixInstallation steps Set up the initial database (MS SQL) Insert the broad competency category terms into the database table. UF currently uses Cross-departmental category and Area-specific category.

8 Libraries could use these, or any other categories specific to them. Designate the initial internal Administrators. Once the app is installed, the admin section of the user interface could then be used to build the remaining Competencies Training MatrixThis is not a static toolUpdating the MatrixStaff Competencies Training MatrixUpdating the MatrixAdministrators can: Add a competency family Add/Edit a competency Add/Edit a competency expertise level Add/Edit learning/ Training resourcesIT Administrators can also: Establish the number of expertise levels Add a new competency categoryStaff Competencies Training MatrixAdministrator updates Two ways Make expertise level / resource changes through the Matrix itself Make updates through the Admin Panel sectionStaff Competencies Training MatrixAdministrator updates Two ways Make expertise level / resource changes through the Matrix itself Make updates through the Admin Panel sectionStaff Competencies Training Matrix56575859 Administrator updates Two ways Make expertise level / resource changes through the Matrix itself

9 Make updates through the Admin Panel sectionStaff Competencies Training MatrixAdministrator Actions61 Staff Competencies Training MatrixAdministrator Actions62 Administrator Actions63 Administrator Actions64 Any Questions about the IT or Administrator Roles? Staff Competencies Training MatrixContinuous Improvement Updating Matrix (ongoing and annually) Competencies Learning Opportunities Identify and Address Training GapsStaff Competencies Training MatrixAssessmentAssessment of Tool scheduled for May, 2015 Staff Competencies Training MatrixNext StepsBroadening the scope to include all library employees not just the largest groups and include librarians Staff Competencies Training MatrixPollPlease use the Poll option to We are definitely interested in adopting this type of tool We have some work to do before adopting a tool like this We won t be able to adopt this type of tool in the near futureStaff Competencies Training MatrixStaff Competencies Training MatrixQuestionsThank YouPlease feel free to contact usJudith RobertsInstruction Consultant &

10 Training Program SmithAssistant Program Director for Human Application


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