STANDARD BIDDING DOCUMENTS - World Bank

1 STANDARD BIDDING DOCUMENTS . Procurement of Goods The World Bank March 2013. This document is subject to copyright. This document may be used and reproduced for non-commercial purposes only. Any commercial use, including without limitation reselling, charging to access, redistribute, or for derivative works such as unofficial translations based on these DOCUMENTS is not allowed. Summary Description iii Revisions March 2013. This revision dated March 2013 incorporates a number of changes reflecting the experience of the Bank in using previous versions of this document (last updated version was dated May 2010), corrects inconsistencies within document clauses, and incorporates the changes as per the Guidelines for Procurement of Goods, Works and Non-Consulting Services, issued in January, 2011. May 2010. The revision dated May 2010 is, inter alia, to modify the Eligibility and Fraud and Corruption clauses to align their text with that of the May 2010 corrigendum to the Procurement Guidelines, reflecting the changes related to Fraud and Corruption as per the Agreement for Mutual Enforcement of Debarment Decisions between the Multilateral Development Banks, to which the World Bank Group is a signatory.

2 This STANDARD BIDDING document is applicable to Procurement of Goods funded under IBRD- or IDA- financed projects whose Legal Agreement makes reference to (a) the Guidelines for Procurement under IBRD Loans and IDA Credits, dated May 2004, revised October 2006, or (b) the Guidelines for Procurement under IBRD Loans and IDA Credits, dated May 2004, revised October 2006 and May 2010. May 2007. This revision dated May 2007 is to modify Sub-Clauses , , and of section I. Instructions to Bidders; and Clauses 3 and 11 of section VII General Conditions of Contract, to align their text with that of the corrigenda of the Procurement Guidelines, issued in October, 2006, to reflect the changes related to Fraud and Corruption as per the World Bank's Sanctions Reform package approved by the Board of Directors in August, 2006. September 2006. (i) Export Restriction Clause added to General Conditions of Contract (GCC 37).

3 May 2005. (i) ITB revised to remove information related to evaluation. (ii) ITB power of attorney included (iii) ITB revised to state that withdrawal of bid without proper documentation not be accepted. (iv) ITB (a) choice regarding evaluation by items or as lots, and corresponding clarification in BDS how a responsive bid with a missing item will be compared when evaluation is done for lots. (v) SCC referring to GCC on Shipping DOCUMENTS : DRAFT SBD Goods DRAFT. May 2004. The features of May 2004 Procurement Guidelines have been incorporated. v Foreword This STANDARD BIDDING document for Procurement of Goods has been prepared by the World Bank. It is based on the harmonized Master BIDDING document for Procurement of Goods, prepared by the participating Multilateral Development Banks and International Financing Institutions. The STANDARD BIDDING document for Procurement of Goods reflects the structure and the provisions of the Master Procurement document for the Procurement of Goods, except where specific considerations within the World Bank have required a change.

4 Preface This STANDARD BIDDING document for Procurement of Goods has been prepared for use in contracts financed by the International Bank for Reconstruction and Development (IBRD). and the International Development Association (IDA), 1 to be used for the procurement of goods through International Competitive BIDDING (ICB) in the projects that are financed in whole or in part by the World Bank. They are consistent with the January 2011 Guidelines for Procurement of Goods, Works and Non-Consulting services under IBRD Loans and IDA. Credits & Grants by World Bank Borrowers. These BIDDING DOCUMENTS for Procurement of Goods, assumes that no prequalification has taken place before BIDDING . To obtain further information on procurement under World Bank-assisted projects or for question regarding the use of this SBD, contact: Procurement Policy and Services Group Operations Policy and Country Services Vice Presidency The World Bank 1818 H Street, NW.

5 Washington, 20433 1. IBRD and IDA are generally called the World Bank. Since the procurement requirements for IBRD and IDA are identical, World Bank in these BIDDING DOCUMENTS refers to both IBRD and IDA, and loan . refers to either an IBRD loan or an IDA credit. However, for the Invitation for Bids, the distinctions are retained. vii Summary Description Summary PART 1 BIDDING PROCEDURES. section I. Instructions to Bidders (ITB). This section provides information to help Bidders prepare their bids. Information is also provided on the submission, opening, and evaluation of bids and on the award of Contracts. section I contains provisions that are to be used without modification. section II. BIDDING Data Sheet (BDS). This section includes provisions that are specific to each procurement and that supplement section I, Instructions to Bidders. section III. Evaluation and Qualification Criteria This section specifies the criteria to determine the lowest evaluated bid and the qualifications of the Bidder to perform the contract.

6 section IV. BIDDING Forms This section includes the forms for the Bid Submission, Price Schedules, Bid Security, and the Manufacturer's Authorization to be submitted completed by the Bidder and submitted as part of his Bid. section V. Eligible Countries This section contains information regarding eligible countries. section VI. Bank Policy Corrupt and Fraudulent Practices This section provides the Bidders with the reference to the Bank's policy in regard to corrupt and fraudulent practices applicable to this process. PART 2 SUPPLY REQUIREMENTS. section VII. Schedule of Requirements This section includes the List of Goods and Related Services, the Delivery and Completion Schedules, the Technical Specifications and the Drawings that describe the Goods and Related Services to be procured. viii Summary Description PART 3 CONDITIONS OF CONTRACT AND CONTRACT FORMS. section VIII. General Conditions of Contract (GCC).

7 This section includes the general clauses to be applied in all contracts. The text of the clauses in this section shall not be modified. section IX. Special Conditions of Contract (SCC). This section consists of Contract Data and Specific Provisions which contains clauses specific to each contract. The contents of this section modify or supplement, but not over-write, the General Conditions and shall be prepared by the Employer. section X. Contract Forms This section contains forms which, once completed, will form part of the Contract. The forms for Performance Security and Advance Payment Security, when required, shall only be completed by the successful Bidder after contract award. Attachment: Invitation for Bids An Invitation for Bids form is provided at the end of the BIDDING DOCUMENTS for information. ix PROCUREMENT DOCUMENTS . BIDDING document for Procurement of Goods Procurement of: [insert identification of the Goods].

8 _____. _____. ICB No:_____. [insert reference number as per procurement plan]. Project:_____. Purchaser:_____. Country:_____. Issued on: _____. [insert date when document was issued to bidders]. x Table of Contents PART 1 BIDDING Procedures .. 1. section I. Instructions to Bidders ..3. section II. Bid Data Sheet (BDS) ..29. section III. Evaluation and Qualification Criteria ..37. section IV. BIDDING Forms ..43. section V. Eligible Countries ..61. section VI. Bank Policy - Corrupt and Fraudulent Practices ..63. PART 2 Supply Requirements .. 67. section VII. Schedule of Requirements ..69. PART 3 - Contract .. 77. section VIII. General Conditions of Contract ..79. section IX. Special Conditions of Contract ..103. section X. Contract Forms ..113. 1. PART 1 BIDDING Procedures 3. section I. Instructions to Bidders Table of Clauses A. General .. 5. 1. Scope of Bid ..5. 2. Source of Funds ..5. 3.

9 Corrupt and Fraudulent 4. Eligible Bidders ..6. 5. Eligible Goods and Related Services ..8. B. Contents of BIDDING document .. 9. 6. Sections of BIDDING document ..9. 7. Clarification of BIDDING DOCUMENTS , Site Visit, Pre-Bid Meeting ..10. 8. Amendment of BIDDING document ..11. C. Preparation of Bids .. 11. 9. Cost of BIDDING ..11. 10. Language of Bid ..11. 11. DOCUMENTS Comprising the Bid ..11. 12. Letter of Bid and Price Schedules ..12. 13. Alternative Bids ..12. 14. Bid Prices and Discounts ..12. 15. Currencies of Bid and Payment ..15. 16. DOCUMENTS Establishing the Eligibility and Conformity of the Goods and Related Services ..15. 17. DOCUMENTS Establishing the Eligibility and Qualifications of the Bidder ..16. 18. Period of Validity of Bids ..16. 19. Bid Security ..17. 20. Format and Signing of D. Submission and Opening of Bids .. 19. 21. Sealing and Marking of Bids ..19. 22. Deadline for Submission of Bids.

10 19. 23. Late Bids ..20. 24. Withdrawal, Substitution, and Modification of Bids ..20. 25. Bid Opening ..20. E. Evaluation and Comparison of Bids .. 22. 26. Confidentiality ..22. 27. Clarification of Bids ..22. 4 section I Instructions to Bidders 28. Deviations, Reservations, and Omissions ..22. 29. Determination of Responsiveness ..23. 30. Nonconformities, Errors and Omissions ..23. 31. Correction of Arithmetical Errors ..23. 32. Conversion to Single Currency ..24. 33. Margin of Preference ..24. 34. Evaluation of 35. Comparison of Bids ..25. 36. Qualification of the Bidder ..26. 37. Purchaser's Right to Accept Any Bid, and to Reject Any or All Bids ..26. F. Award of Contract .. 26. 38. Award Criteria ..26. 39. Purchaser's Right to Vary Quantities at Time of Award ..26. 40. Notification of Award ..26. 41. Signing of Contract ..27. 42. Performance Security ..28. section I Instructions to Bidders 5.