State of Georgia - Georgia Department of Transportation

1 Plan Development Process 9/1/2017 Revision Atlanta, Georgia 30308 Plan Development Process State of Georgia Department of Transportation Talmadge Memorial Bridge, Savannah, GA This document was developed as part of the continuing effort to provide guidance within the Georgia Department of Transportation in fulfilling its mission to provide a safe, efficient, and sustainable Transportation system through dedicated teamwork and responsible leadership supporting economic development, environmental sensitivity and improved quality of life. This document is not intended to establish policy within the Department , but to provide guidance in adhering to the policies of the Department .

2 Your comments, suggestions, and ideas for improvements are welcomed. Please send comments to: State Design Policy Engineer Georgia Department of Transportation One Georgia Center 600 W. Peachtree Street, 26th Floor Atlanta, Georgia 30308 DISCLAIMER The Georgia Department of Transportation maintains this printable document and is solely responsible for ensuring that it is equivalent to the approved Department guidelines. Plan Development Process Page i Revision History Revision Number Revision Date Revision Summary 3/14 Revised and updated content; Reformatted entire manual 3/18/14 Removed Appendix N (a waiver is no longer needed to hold PFPR before environmental document is approved) 8/20/14 Reformatted format to new standard template Section Added information on project risk assessment & mitigation; formatting cleanup; added reference to temporary access for bridge removal/construction Section Added bullet on high risk project items.

3 Temp access for bridge removal/construction Section Changed Full Oversight to PoDI Section Inserted information on reusing sign structures Section made some minor corrections and updated to include contingency percentage Section Added section on Project Risk Assessment Meetings Appendix A -1 - Formatting fixes; Removed signature lines from cover page; updated MPO/Regional Commission section; removed references to Full Oversight and Highway Safety Manual; added Contingencies to cost estimate section Appendix A-2 - Formatting fixes; updated MPO/Regional Commission section; removed references to Full Oversight; added Contingencies to cost estimate section Appendix C - Minor corrections; added Organization Performance Management Office to Concept Meeting Invitation list; added District Preconstruction and District Traffic Engineer to section (Concept Report review team) 11/7/14 Chapter 4, Section - Updates are clarification and updates to the Two Phase Preliminary Engineering policy.

4 Chapter 6, Section , Hydraulic and Hydrologic Studies for Culverts clarified some of the section & corrected a reference to section (currently Plan Development Process Page ii says ) Section - Added references to unit costs and additional information on estimating costs for items not priced Appendix A Formatting and other minor corrections Appendix A-1 Formatting and other minor corrections Appendix A-2 Formatting and other minor corrections 12/15/14 Chapter 5 Added a reference to the email address in the Office of Right of Way where Initial Concept Meeting and Concept Meeting invitations and concept level right-of-way cost estimates are to be sent.

5 Appendix C - Added a reference to the email address in the Office of Right of Way where Initial Concept Meeting and Concept Meeting invitations and concept level right-of-way cost estimates are to be sent. Appendix D was updated to include the new email address for project managers and designers to electronically submit all design exceptions and design variances. 3/30/15 Definitions Updated hyperlinks Chapters 1, 3, 6 and 7 Updated hyperlinks Chapter 4 - Added a description of the PTIP process, added some information to various section for clarification and some minor corrections Chapter 5 Changed Preliminary reports to Initial reports and updated hyperlinks Appendix A - Clarified activities related to Utility Coordination during preconstruction and Utility Relocation during construction; Added 408 decision to template and other minor changes Appendix A-1 Minor formatting fixes Appendix A-2 - Clarified activities related to Utility Coordination during preconstruction and Utility Relocation during construction.

6 Added section about USC 408 to permits section and other minor changes Appendix D Updated hyperlinks 9/1/15 Chapter 5 - Section - SRTA was added as a possible Plan Development Process Page iii coordination agency. Section - Potential conflicts with SRTA facilities/infrastructure (mostly utilities) was added. Section Language was added pertaining to Concept Report submittals and reviews. Section Language added to ensure Project Managers provide a written response to review comments. Chapter 6 Section - Clarification was made when a soil survey is and is not required for minor projects.

7 Section - PTS reports is now made available to industry representatives. Changed pavement design for minor projects to projects meeting the "Guidelines for Pavement Sections for Minor Projects." (Currently not clear as written.) Inserted a hyperlink for pavement design. The pavement package must be submitted two weeks prior to the PDC instead of one week. Inserted text that for projects containing bid alternates, the bid alternate pavement provisions should be incorporated into the plans prior to PFPR. Section - Inserted text that if a project includes a PTS, the constructability review should be held before submitting the PTS to the Pavement Design Committee. Chapter 7 Section - Changed let date to base year in the following sentence, Recommendations in the Pavement Evaluation Summary (PES) report must be reevaluated if the project base year is expected to be later than the expiration date stated in the report.

8 Section - Added soil survey is required for minor projects where construction is not on the existing alignment. (Currently not clear as written.) Chapter 8 Section - Language was revised. Section Who Should Attend the Meeting was revised. Section Documentation was revised. 10/2/15 Section - revised to correct a typo. Section , State Highway System Plan Development Process Page iv Coordination, was rewritten to update information on Revisions to State Highway System, and to include information on Projected State Routes and Improvements to Local Government Roads.

9 11/4/15 Added Chapter 10 5/27/16 Chapter 5 Updated requirements for data book and Concept Report Chapter 6 Updated property access notification and site investigation package procedures. Updated project risk assessment meeting procedures Chapter 7 Revised utility relocation plans Chapter 9 Updated minor info Chapter 10 Updated minor info Appendix A - Report Cover Page was revised to include additional info under the State Environmental Admin signature line, Temporary State Route language was removed due to recent changes in State law, Info was added to the Environmental section, MS4 guidance was added, The Mainline Design Features table was revised, The Cost Estimate table was revised, The Attachments list was revised Appendix B - the Temporary State Route language was removed due to recent changes in State law.

10 Appendix I - the Temporary State Route language was removed due to recent changes in State law. 7/18/16 Appendix A Updated Concept Report process Appendix A-2 - Updated Limited Scope process 8/24/16 Appendix A-1 Updated concept reports requirements and other minor formatting Appendix B - Updated minor formatting Appendix D - Updated minor formatting Appendix I - Updated minor formatting 9/15/16 Definitions Added definitions and updated hyperlinks Chapter 4 Updated process, changed State Scheduling Administrator to State Scheduling Engineer. Updated ROW Status Review Meeting and Let Status Review process. Updated manual hyperlinks. Chapter 5 Added information regarding MS4. Added information regarding VE study.